Name and address changes

To view/update your permanent and mailing addresses and phone numbers:

1. Log into Minerva
2. Select the Personal Menu
3. Click Addresses and Phones

Note: Make sure to click Submit when entering changes or selecting a Type of Address to Insert

Emergency Contact Info: It’s important for McGill to have contact info for you in the case of an emergency so please be sure to complete the Emergency Contact section found under the Personal Menu in Minerva.

Your name

General information

At McGill, a student is registered under their legal name as it appears on their legal document such as a birth certificate or study permit that have been provided to the University. This name will be used on documents such as an official transcript and diploma.

Fixing accents or punctuation

Minor changes to your name can be done by clicking Name Change in Minerva under the Personal Menu.

Your preferred first name

Effective Summer 2013, students’ preferred first name will be used on McGill ID cards, Minerva class lists and Student Advising transcripts. Your preferred first name will not appear on official transcripts, university e-bills, diplomas and certificates, government reports and official enrolment and degree attestations.

To add a preferred first name:

1. Log into Minerva
2. Select the Personal Menu
3. Click Name Change

Students can also request that their preferred first name be part of their McGill e-mail address by submitting a change to NCS via the REGGIE tool.

To do this:

1. Click Change Account Information from the REGGIE homepage
2. Select McGill Email Address
3. Enter your McGill username and password & click Next
4. Click Change or Request McGill Email Address
5. Select the let me request something option (beside Replace Chosen McGill email address) and follow the rest of the instructions

You can also view a video on how to submit a name change request on REGGIE here.

Correcting/changing your legal name

In order to correct or change the legal name on your student record, you must:

1. Complete a Personal Data Change form (sections A&B) located on the Forms page
2. Provide us with a copy of the appropriate legal document with the correct name (if we don't already have a copy)
   => The list of acceptable documents is listed in the Calendar under the Legal Name section