Diplomas

Your diploma

Diplomas are normally distributed to new graduates at their Convocation ceremony. If you do not attend your Convocation, you can pick up your diploma at Service Point.

We will hold your diploma for approximately one month after Convocation. After that, it will be mailed to your permanent address, so please make sure that it’s up to date on Minerva.

Replacing a diploma

Required documents

• Replacing a lost diploma
  You must provide a written request indicating that your original diploma was lost. The request should include your full name, address, phone number and date of birth, as well as your degree and the year it was granted. You must clearly state your reason for requesting a replacement.
• Replacing a damaged diploma or modifying your name
  You must provide your original diploma. For name changes, enclose a photocopy of your of birth certificate, change of name certificate, marriage certificate, proof of divorce or other legal documents that support your name change, corrections, additions or deletions. Also include a letter listing your full name, student number, address, phone number and date of birth. You must state your reason for requesting a replacement diploma, and clearly indicate any changes you want made.

Making your request

There are two ways to submit a request:

1. Mail a written request, along with the required supporting documents, and a certified cheque or money order in the amount of CDN $90 payable to McGill University to Service Point.

2. Come to Service Point in person with the required documents. You can pay the replacement fee of CDN $90 via debit card. If you choose this option please allow for appropriate delays in diploma printing and mailing time.

Certified Copies and Translations

Enrolment Services will certify and translate copies of your diploma at no charge. To make a request, assemble the documents below and either apply in person at Service Point or submit your request by mail or email (servicepoint [at] mcgill [dot] ca). For mail/email requests, please allow at least 5-7 working days of processing time plus appropriate mailing time.

1. Requesting certified copies of your diploma
   McGill can provide you with certified copies of your diploma as required, simply provide us with or attach to your email (standard PDF (.pdf)):
   • a photocopy of your original diploma on 8.5” x 11” paper in landscape mode, making certain to reduce it so that all seals and signatures are visible
   • For Mail/Email requests: a cover letter bearing your signature, full name, student number (if available), date of birth, address, phone number and number of copies required
     * if originating from the McGill email account, a cover letter is not required
2. Requesting a translation of your diploma
   McGill can provide you with certified English or French translations of your diploma, as required.

   For Mail/Email requests, please provide us with or attach to your email (standard PDF (.pdf)):

   • A cover letter bearing your signature, full name, student number (if available), date of birth, address, phone number, the degree to be translated and number of copies needed
     * if originating from the McGill email account, a cover letter is not required

Diploma frames

The McGill Bookstore offers graduates a selection of custom-made diploma frames. Visit the Bookstore website for more information.