Exam Scoring & Scanning Info for Instructors

Service description

McGill provides scanning and processing services for exams or research projects that are composed of multiple-choice questionnaires, and are submitted on mark sense scanner forms.

Exams are processed as soon as possible, usually within 2 days. Rush jobs and re-runs requested due to changes in requirements or errors on the customer's part are charged as overtime (time and a half). This is to ensure minimal impact on jobs being processed on a first-come, first-served basis. For customized or rush processing, it is preferred that arrangements be made in advance.

For Best Results

Complete an Exam Scoring Request Form (available at the Exams Office) and leave the white and yellow copies duly completed, along with the exam answer sheets and the answer key.

NOTE: We need an answer key for every version of the exam. You will be contacted on your McGill e-mail address to advise you that the reports are ready and you will then be able to download them on Minerva. Please pick up the answer sheets within 2 weeks and remember to bring the pink copy of the form when picking up the answer sheets.

During the exam:

• Make sure the answer sheets are marked up properly.
• Students should use pencil to mark their answers and not ink, in order to be able to erase and correct them; the scanner will not recognize if an answer has been crossed out and it will still be picked up as a response.
• If pen is used, the form must be marked with black or blue ballpoint pen only.

When submitting an exam for scoring:

• Make sure the answer sheets are clean and not crumpled.
• Makes sure all of the answer sheets are facing the same direction. (This is your responsibility)
• The answer sheet with the correct answers to be used for scoring should be the first sheet.
• During Final Exams: if you want the Exam Office staff to separate the versions at the exam site and to proceed with scoring the answer sheets directly, please mark this clearly on the exam checklist and submit the answer keys and exam scoring request form at the same time as you submit the exam.

Drop off and pick up instructions:

• When you are ready to have your exam /questionnaire processed, bring your exam answer sheets to the address below between 9 am and 5 pm, Monday to Friday.

Enrolment Services Exam Office, MS-72
3415 McTavish Street
(entrance either from Service Point or McLennan Library)
Telephone: 514-398-3687
General Information: 514-398-3335

Scanner forms:

You can purchase multiple-choice exam scanner forms which use the student's 9-digit ID number at:

Printing Services
3465 Durocher
Telephone: 514-398-6300

Additional Cost

Currently, there is no charge for the processing of the standard short and long exam forms. Work done to process customized exam reports and research projects is charged on an hourly basis. The current hourly rate is $35.00 for scanning and processing, and $60.00 for programming, subject to change without notice.

A re-run or rush job for scanning and processing might be charged at an hourly rate of $35.00. If the job needs to be run outside working hours, you will be charged at a rate of time and a half. The cost of customized reports requiring programming will be charged at an hourly rate of $60.00.

Frequently Asked Questions

How to interpret the exam results

Training and Documentation

Self-serve resources:
Sample exam form - 120 questions
Sample exam_form - 240 questions

Support

For all support issues, contact the Exam Coordinator or call 514-398-3687.