Information for employers

How does it work?

McGill faculties, departments and administrative units wishing to hire McGill students may be eligible for subsidies under the Work Study program. Students with financial need apply independently for Work Study through Minerva and potential employers must also apply for Work Study approval each year by submitting a project application.

In order to be approved, a Work Study project must:

• Be on the University campus, or in facilities owned, leased or rented by the University.
• Be flexible in order to accommodate students' academic schedules.
• Pay an hourly rate equivalent to or greater than the minimum wage (see AMUSE Agreement, Article 22.03;22.08).
• Not contravene any labour agreements.
• Have a Project Supervisor and a Payroll Person who will share responsibility for:
  • Interviewing and hiring Work Study students.
  • Liaising with the Scholarships and Student Aid Office.
  • Completing Work Study documentation.
  • Providing supervised employment in accordance with a pre-determined job description, which has been approved for Work Study.
  • Ensuring that the student is placed on payroll and that bi-weekly payroll reports are submitted, covering the actual hours worked in a given pay period.

Once a project application has been received:

• Letters will be sent to the employers. If approved, the project will be posted on the Work Study website’s job postings. Students then apply for work directly through the employer.
• The employer verifies whether or not the student has been approved for Work Study by verifying the accepted/refused student list.
• The employer then completes the Work Study Job Assignment form and forwards it to the Scholarships and Student Aid Office (Fax: 514-398-7352).
• The employer pays the student regularly and then receives a pre-determined subsidy via reimbursement through the Scholarships and Student Aid Office. Reimbursements are generally processed every couple of months.

Term dates

The Work Study work term dates for the 2013/14 academic year are: