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MLIS student handbook 2014-2015

Dear MLIS students,

This page contains the revised and updated 2014-2015 MLIS handbook. Please take a moment to familiarize yourself with the contents.

Note: this handbook is not intended to replace communication with your academic advisor. To discuss courses, program options and career plans, please contact your advisor.


Information for students

For information on services and resources for students, including information about funding, work, health, dealing with issues, etc., visit:
> SIS students main page


McGill student email correspondence policy reminder: In accordance with McGill email policy, students, administration, and faculty are required to use McGill email addresses (versus non-McGill email addresses, social media messaging, etc.) for official correspondence. Your McGill email address is considered an official communication channel for the School and for McGill. As such, you are required to regularly check this email address periodically throughout the duration of your studies. Please remember: if you are forwarding email to a non-McGill address, make sure to respond using your McGill account.

Minerva reminder: Please maintain your current and permanent addresses and phone numbers on Minerva as soon as you have new information. Minerva login

> SIS forms & guidelines page - includes internal funding forms, SIS social media guidelines, links to key McGill policies, etc.


In addition to the range of services on the SIS website services & resources page, we'd like to remind you of the following resources:

Special needs and/or medical problems

The Office for Students with Disabilities (OSD) offers you support if difficulties and impairments are hindering your academic performance while at McGill, or if you require assistance with access. It is highly recommended that you contact the OSD even if you are being followed by a medical, mental health or counseling unit, as the OSD will be able to guide you in reducing the impact your diagnosis may have on your academic performance, attendance or learning. McGill Office for Students with Disabilities

Physical & mental health

Your health is important. Don't hesitate to make use of health resources at McGill. Visit the services & resources page for links to campus health services.

> SIS directory of services & resources


You are strongly encouraged to actively build your CV while in the program and to connect early and often with the McGill Career Planning Services. Visit the following pages on our site for more information:
> SIS student page on working, including McGill Work Study
> Career information for SIS students & graduates

SIS important dates

Role of your academic advisor

The School assigns academic advisors to all full-time and part-time students. This ensures that you are in touch with at least one faculty member who can give you advice about your career plans, course selection, and answer questions about the program, the field, related professions, and other issues affecting your academic life.

During your studies, you may contact your advisor at any time to book a one-on-one advising session. You are encouraged to contact your advisor to receive advice regarding any aspects of your academic and professional plans, including course selection and research plans.

Please note: while your advisor provides guidance in the completion of your academic plan, it is your responsibility to ensure you complete the MLIS program requirements.

For questions about tuition fees, funding, transcripts, procedures for course registration, etc., contact the SIS Administrative and Student Affairs Coordinator, Ms. Kathryn Hubbard, Email, or by phone: 514.398.4204, ext. 0742#.

MLIS program


> MLIS program overview


> MLIS areas of specialization


Two independent studies courses can be part of the MLIS profile: GLIS 689 Selected Topics (3 credits) and GLIS 647 "Research Project 3"/Independent Study (6 credits).

> MLIS research-based courses



With prior approval by the School, you eligible to take up to 12 credits of approved graduate-level courses offered outside of the School. Proposed courses are to fall under the criteria of acceptable elective courses (see link to more information below). Please note: the total number of permissible courses will also depend on factors such as the fulfilment of SIS program requirements, and are subject to approval by your academic advisor, the School, McGill Graduate Studies, and the external institution.

> Appying for elective courses outside SIS


The Practicum is a 3 credit course (GLIS 699) which gives MLIS students the opportunity to gain professional skills in supervised field practice, applying their theoretical knowledge base and learning gained over the course of the program. The program is offered in the Winter term and is intended for second-year students in their final term. Second-year students - if you intend to enrol in the Practicum program this year, you must attend the Fall 2014 Practicum information session (date will be advertised closer to the time.) For more information about the program and contact information, please visit the Practicum section of the SIS website.

Course registration

> MLIS course registration instruction page

Note: Some prerequisite information has changed for MLIS students. If you have any questions about prerequisites, contact Kathryn.

If you have any questions about registration, fee payments, dates, or if you are experiencing problems with registration, please contact:

Kathryn Hubbard, Administrative & Student Affairs Coordinator
Office: 3661 Peel St., Room 100
Tel: (514) 398-4204, ext. 0742# | Fax: (514) 398-7193 | sis [at] mcgill [dot] ca (Email)


School & administrative office


>Staff    >Faculty   >SIS contact guide


The School is located at 3661 Peel Street. The School is home to administrative, faculty, PhD and student group offices, a seminar room, and various common spaces and lounge areas for student use. The majority of classes and the SIS/Graduate IT Lab are located in the Faculty of Education Building at 3700 McTavish, adjacent to the School. A telephone is available for local calls in Rm. B14.

>More about facilities & SIS student areas


The School’s office hours are listed on the School’s contact page. Please note that the School's building and office hours can vary, in particular during the summer and holiday seasons.


Fax service will be given as time permits during the normal work period. The office staff will send faxes for students at the following rates:

  • $.25 per page in Quebec/Montreal
  • $.50 per page outside Quebec in Canada or the US
  • $1.00 per page outside North America
  • $.25 per page for faxes received

Mail/Package receipt

  • With prior arrangement, the office staff will accept special mail or packages delivered to the School for a student during the work day. You will be advised by email of their receipt.

Mail slots

  • All students are given a mail slot at 3661 Peel St. Names are listed alphabetically. Due to the public nature of these slots, nothing of value or of a confidential nature should be put there.

McGill student email correspondence policy

As mentioned in the section above, in accordance with McGill policy, correspondence between the students, instructors, and the School is to take place through their McGill email address.


The School has a distinguished history, offering programs at McGill since 1897. The mission of the School of Information Studies is the advancement of learning through education, scholarship, and service in Library and Information Studies. As a student of the School, you're now part of our story. Take a moment to get to know the School's roots and goals.

> SIS mission, vision and history


> Information on technology at McGill and SIS - labs, IT support and services, McGill personal data storage and email information, software available to McGill students, etc.


You can access the SIS Wiki with your McGill email address. This is a collaborative, unofficial SIS community information spot. Currently, it is used to host the shared internal School events calendar, knowledge continuity resources for student groups, a number of individual profiles, and more. As a SIS student, you are automatically eligible to become an editor. To activate your editing access, use the web form. Note: to activate access, you must have visited the Wiki at least once to be logged in the system as a user.

Student groups & involvement

The School is home to the McGill Information Studies Student Association (MISSA) and a wide range of student chapters of professional associations and student groups.

> McGill Information Studies Student Association (MISSA)
> SIS student groups, chapters, and associations site


The role of the McGill Information Studies Student Association (MISSA) is to co-ordinate the activities of the students of the McGill School of Information Studies and to ensure representation of student interests in the school, in the university, and in the library and information profession. Get involved with MISSA or contact MISSA council members to share ideas for making the student experience at SIS the best it can be.

Elected members from the student body act as formal representatives for students at SIS Departmental meetings (MLISSA President, MLISSA V-P Internal and PhD Representative) and SIS Curriculum Committee meetings. These members are charged with both representing and informing the student body. In addition to other communication and feedback channels available to SIS students, students may at all times bring issues and questions to their MISSA student representatives for formal representation to the School.


Christina De Longhi
McGill Information Studies Student Association


MISSA and other SIS groups and committees organize a number of annual events, including the book sale, Career Fair, the Web 2.U Symposium, the ACA Symposium, and the EBSI-SIS Doctoral Symposium. Student activities provide great CV-building opportunities for leadership, event coordination, networking, and general volunteer experience. Consider getting involved!

As well, we encourage you to engage with the School through events and talks such as the SIS Research Seminars. These events give you the opportunity to learn about advancements in the field, and connect with other students and faculty.

Student group and School events are listed by event organizers on the SIS & student group shared internal events calendar.


Questions after reading this handbook? Visit our contact guide.