Founded in 1821, McGill University is one of Canada's leading research-intensive universities, with students coming from about 150 countries. The Faculty of Science includes nine departments large and small, plus the Redpath Museum and the Gault Nature Reserve. McGill University offers a unique working environment, competitive salaries, and attractive benefits plans.
Academic positions available
For academic positions, please consult the websites of our academic departments.
Administrative and support positions
For regular (permanent) and contractual job postings, please refer to the McGill Human Resources web site.
Here are casual job postings — generally full-time, longer than one-month — currently available in the Faculty of Science:
Position: Administrative Coordinator (PED 34, Level 9)
Posting date: 22 July 2014
Hiring unit: Faculty of Science
Hours / schedule: 33.75
Start date: asap
End date: 30 April 2015
Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Assists in the organization of unit activities. Administers unit accounts. Maintains computerized information systems.
. Resolves problems within areas of responsibility. Consults relevant documentation and liaises with appropriate resources persons to obtain and provide information on diverse and complex issues.
. Recommends procedural changes to enable unit to function more effectively. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor.
. Updates, prepares and coordinates publication of documents such as publicity brochures, departmenetal handbooks, and annual reports. Drafts correspondence and other short documents of a complex nature. Formats and edits for grammar, spelling and accuracy. Takes notes and types various documents such as correspondence, reports, memos. Signs certain documents.
Administers accounts for unit. Prepares budgets or budget proposals. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Corrects errors and follows up on problems. Records expenses and provides account statements on requests.
. Maintains supervisor's agenda. Sets up appointments, reminds supervisors of appointments and organizes schedule according to priorities.
Schedules meetings, contacts partipants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
Required skills: Demonstrated ability to work in a computerized environment using, word-processing, Banner, Minerva, databases (Access), spreadsheets, web editing and Outlook agendal. Demonstrated excellent accounting skills and familiarity with University policies and procedures (e.g. expense reports, payments, wire transfers etc). organizational skills, ability to prioritize, multi-task and meet deadlines. Familiarity with event planning. Attention to detail. Proven ability to proofread and verify work. Must be client-focused and service-oriented. English, spoken and written. French, spoken.
How to apply: Please send cover letter and resume/CV by e-mail to apo [dot] science [at] mcgill [dot] ca, or send to the HR Services, Faculty Of Science (853 Sherbrooke Street West (Dawson Hall), Room 315, H3A 0G5, Fax: (514) 398-2841). Applications by email preferred.
Applications due by: July 31, 2014
For part-time casual positions, or shorter casual positions, please check directly with our departments (https://www.mcgill.ca/science/contact/departments).
McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities and others who may contribute to further diversification. All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, priority will be given to Canadian citizens and permanent residents of Canada.