Policy on Confidentiality and Information Technology

> > > You must never give your McGill username and password to another person. It is considered your electronic signature. In the event of an audit or investigation, you will be responsible for all activities performed under your username and password. The username/password gives the other person access to a lot of personnel information in Minerva, which they can use against you and make changes to your settings. We will make every effort to help you log in if you have difficulties. If you have a backup, this person needs to complete the Web form to request access using his/her own username and password. < < <

All documents and information provided to and by McGill University and Affiliated Hospital Research Institutes’ Animal Care Committees or Offices for the purposes related to the institutional animal care and use program as well as all information obtained during protocol review, site visits, and all notes and reports related to the review, assessment process and visits, requires permission to use or share outside the institution/institutes and are subject to applicable privacy protection legislation.

Therefore, these documents and information, and any discussions thereof, must be treated as strictly confidential and may not be used for any purpose beyond that for which they were originally intended as defined in the Policies on the Study and Care of Animals and the Animal Care Committee’s Terms of Reference.

All materials related to the review process must be stored in a secure manner to prevent unauthorized access. They must be transmitted using secure carriers and technologies. When documentation is no longer required, it must be destroyed using a secure method such as shredding or returned to the committee for destruction. All inquiries received should be referred to the Animal Care Committee’s Chair or the McGill Animal Compliance Office.

This also applied to the on-line software Darwin and is in addition to the standard Information Technology policy.  

If you need a confidentiality agreement form for employees or students of McGill University or an Affiliated Hospital Research Institute, please use: Confidentiality Agreement Form for Committee Members - June2007.doc

If you need a confidentiality agreement form for people who are not employees or students of McGill University or an Affiliated Hospital Research Institute, please use: Confidentiality Agreement Form for Non-McGill -_Dec2013.doc