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Redpath Museum: Booking Request Form

Please note that we will check on the availability of the room and get back to you as soon as possible. This form does not send a request for porter and security services.

We encourage as many groups as possible to use this unique institution and to view its beautiful Victorian architecture and its exhibits.

Please fill out the Booking Request Form at the bottom of this page once you have read the following information.


Booking the Redpath Museum auditorium

Academic Bookings (scheduled classes) for the auditorium and teaching lab (Room 106) take precedence over all other bookings, with priority for the Auditorium given to courses that require video-conferencing. Academic bookings are arranged by the Faculty of Science through Janet Martone at local 00643.

Those from the Redpath Museum, Dean of Science and Science Development Office, Biology Department and McGill School of the Environment should contact Marie LaRicca, the Administrative Officer, at local 3188.

All other groups must contact McGill Events

Please note that food and beverages can no longer be served in the Museum. 

Requests to serve alcoholic beverages at events must be made through this form (for McGill organizations) or by contacting McGill Events (non-McGill organizations).


Booking the auditorium after 5 pm and on weekends

A group that uses the Museum outside regular hours (after 5 pm on working days, or on weekends or holidays) is responsible for paying for porter and security services. These are both required by University regulations. It is your responsibility to provide a FOAPAL when making your booking.


Rates:

Porter: 48$ per hour
Minimum charge: 3 hours
Security guard:

McGill internal departments: $28.50 per hour (non-taxable)

McGill student organizations: $24.57 per hour + tx

Non-McGill organizations: $35.30 per hour

Minimum charge: 4 hours.

These rates will be increased if the event requires the agents to work overtime or during a holiday.

Please note that there is a 30-minute surcharge added to every request: this accounts for travel time between the Security office and the work site (round-trip). A 60-minute surcharge applies to more distant locations off campus. The surcharge does not apply if the total billing is four (4) hours or less.

Porter: Please make sure that you ask the porter to clean the room you are using after the event. If this is not done, we may call in a cleaning crew and send you the bill.

Please contact Marie LaRicca, the Museum's Administrative Officer, at extension 3188 for information on booking a porter for your event.

Security: Please contact Marie LaRicca, the Museum's Administrative Officer, at extension 3188 for information on booking a security agent for your event


Audio Visual

Audiovisual requirements such as microphones can be obtained from IT Customer Services (ICS) at local 8833. Unfortunately, the Museum cannot be responsible for collecting, receiving or safeguarding your equipment. For technical assistance and any instruction in the use of the equipment in the Auditorium, please call 8833.


Catering Services (temporarily suspended)

Note: There is currently no food or drink allowed for special events at the Redpath Museum.

Someone from your department must be at the Museum to receive food, drink and catering supplies. We cannot take responsibility for this. Anything left over should be cleared and picked up as soon as possible.


Tables & other furniture

Any furniture that is moved must be placed back in its original location. For any other requirement such as tables or chairs, please call Special Events (local 5433).

N.B. Please return all tables to their original locations and close all windows that may have been opened during your event.


Fees

A non refundable booking fee of $50 will apply to all requests for events taking place during the Redpath Museum's silent hours.


Capacity

Auditorium: maximum 120 (100 for comfort).  After hours, the entrance hall can be used for a reception, but note that the space is narrow.

Entrance Hall: note that the entrance hall is also the museum's main entrance and, therefore, used by visitors (including school groups) during the museum's opening hours.


Booking a Room: Request Form

e.g. November 24, 1859
e.g. 10am-5pm