Regulations Relating to the Approval of Contracts and Signing Authority

Signing Authority

All purchases at McGill University are governed by the Regulations Relating to the Approval of Contracts and Signing Authority. Only those authorized in accordance to these Regulations may sign and approve Purchase Orders and Purchasing Contracts, based on the value of the contract and/or order, exclusive of applicable taxes. For orders over $100,000 where public tending procedures have been followed, McGill Procurement Services will ensure compliance with these Regulations.

Approval of Contracts over $100,000

Procurement Services shall forward all the necessary documentation to the signing officer(s) as stipulated in the Regulations Relating to the Approval of Contracts and Signing Authority once the following information is in place:

    A summary of the acquisition process, including selection criteria and supplier selection;
    Copy of the supplier's quote;
    Description and usage of the product purchased;
    Value of the goods and/or services;
    Purchase requisition number;
    Contract or Supplemental Terms and Conditions of Purchase reviewed by McGill Legal Services (when applicable).

Please note that for the Executive Board of Governors' approval, the information must be in place four(4) weeks prior to the Board's meeting. Please allow one(1) week to obtain approval from the Director or the Vice-Principal levels.

For CFI purchases, the following additional information is necessary:

    Grant name;
    Grant number;
    Total amount of the grant;
    Principal investigator's name.