Quick Links

Tracking your order

Now that your requisition has been submitted, what are the next steps?

How to track my requisition status

To see a list of pending requisition(s) issued by you, please do the following:

  • log into Minerva 
  • go to “Finance” menu
  • click “Approve Document
  • click “Submit Query
  • click the "History" link to view the approval/disapproval details of the document. Approvals required as well as Approvals recorded will be displayed.

To view the approval history of a particular requisition (either issued by you or someone else in your unit), please do the following:

  • log into Minerva 
  • go to “Finance” menu
  • click “View Document
  • select "Requisition" in "Choose Type", enter the MMP requisition # in “Reference Number
  • click the "Approval History" button to view the approval/disapproval details of the document. Approvals required as well as Approvals recorded will be displayed.

How to disapprove a pending requisition

During the requisition approval process, you can disapprove a requisition submitted by you. Please do the following:

  • log into Minerva
  • go to “Finance” menu
  • click “Approve Document
  • select the option "All Documents which you may approve"
  • click “Submit Query
  • click the “Disapproved” link on the right hand side and follow the instructions. You will receive two e-mails notifying you about the disapproval of your requisition.

For more details, please visit Financial Services Knowledge Base: How to Approve or Disapprove Completed Documents

If your requisition is already approved and you want to cancel the requisition, then please submit a Cancellation Request Form to Procurement Services.

How to view PO status

Once a PO is issued, you can view the following information in MMP:

  • PO summary: Go to the Orders & Documents page, select Search Document,  click My Purchase Order (under the search paramaters section) to see a list of POs --> click on the PO #, you will be brought to the Summary tab of the PO.
  • PO distribution method: under the Summary tab of the PO, Document Status on the right hand side, shows whether or not the PO was sent by e-mail, by fax or by cXML (direct data injection to the supplier's system) and the exact time and date of the transmission.
  • Electronic copy of the PO: under the Revision tab of the PO, click on the "HTML Attachment Email PO" or "Fax PO" link (not applicable if PO is sent by cXML).

How to search for a Requisition / PO / Invoice Number (starting with IV) in MMP

By document number:

If you have an MMP requisition, PO number, or Invoice Number starting with IV, you can quickly access the document by using the search box on the top right corner (under the current cart quick link).

Select the document type (Purchase Order, Requisition, Invoice Number), enter the document number and press the Search button.

 

By different parameter

 You can also search for a particular order (either by you or someone in your unit) by setting different parameters.

  • go to the Orders & Documents page, select Search Document, and click on the Advanced Search link.
  • enter different parameters. You can narrow your search by Supplier, Date (Custom Date Range), User (Participant), FOAPAL element (Account, Activity, Fund)
  • and click the "GO" button

How to view a purchase related document

You can view a list of document related to your purchase order (such as the requisition, invoices, checks) in Minerva or Banner. For instructions, please visit the Financial Services Knowledge Base.