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Independent study away (Fall/Winter)

Getting Started

Study Abroad Degree Planning: Students are strongly encouraged to identify their study away goals by completing this self-assessment and to begin their search for a host school by reviewing the universities on our lists of approved host universities. It is the student’s responsibility to ensure that they meet the entrance and application requirements by the host university’s deadline. To plan a successful independent study away, you should know the progression of each of your McGill programs so that you can choose a host university whose courses will be a ‘good fit’ for all your programs. See our Degree Planning Guide. Students should meet with their McGill departmental program advisers to discuss the ideal term to be completing program courses at another university and to complete a degree plan.

If your Minerva record shows that you are in your U3 year of study and are planning to study away, please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirements.

Important policies you MUST know before applying for any type of study abroad activity:

Degree residency requirement: You must complete satisfactorily a minimum of 60 credits at McGill University.

Program residency requirement: At least two-thirds of all program requirements (Multi-track, Honours, Faculty program) must normally be completed at McGill. Some departments may require that you complete specific components of your program at McGill. Thus a maximum of one-third of all program requirements may be completed at another university.

Course load: Students are not permitted to register for more than a full-time course load during their term away.

Course requirements: Courses that have been assessed and approved for McGill equivalence are eligible to be considered for transfer credit if the grade earned in the host university course(s) is equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Courses must be taken at the host institution for the same purpose (i.e. major, minor, elective etc.) that they would have at McGill and must count for credit toward degrees granted at the institution giving the course. (i.e., not courses taken towards a certificate/diploma, nor offered through Continuing Studies).

Complete all components of the method of evaluation of each course to receive a final grade.

Please note that credits that have not been preapproved might not be transferred.  Admissions, Faculties and Departments vet the courses they approve for credit and thus have the right to refuse certain courses that do not satisfy program or degree requirements.

U3 students and graduation

  • If you are in your final term of study and taking one or more courses at another university in the Fall term, your expected term of graduation is the Winter term. Your official transcript must be received by McGill’s Enrolment Services before April 1 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.

  • If you are in your final term of study and are taking one or more courses at another university in the Winter term, your expected term of graduation is the Summer term. Your official transcript must be received McGill’s Enrolment Services before August 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.

  • If you are in you final term of study and taking one or more courses at another university in the Summer term, your expected term of graduation is the Fall term. Your official transcript must be received by McGill’s Enrolment Services before December 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.

Your graduation will be delayed if these deadlines are not met. Transcripts not received by the appropriate date are considered for the next graduation period only.

Transfer Credit Policy: Please see the Transfer Credit Policy section.

Eligibility

At the time of application and the start of your study away term you must:

  • Have a minimum CGPA of 2.7
  • Be currently registered as a full-time student in a Bachelor of Arts or Social Work degree. (See course load)
  • Have a minimum of 24 graded McGill credits prior to the start of your study away

Application Periods & Deadlines

FALL TERM ONLY February 1 to July 15
FALL & WINTER TERMS February 1 to July 15
WINTER TERM ONLY September 15 to November 15

Application Procedures

1. McGill Study Away Application

Please note that if you do not submit all the required information by the deadline you have been given, your application WILL BE CANCELLED.

If you wish to take an Online Education course, you must follow the instructions here.

Submit your Study Away application on MINERVA by the “Application Deadlines” listed above.

  1. Make yourself aware of important policies on the Getting started section of this page. If you are in U3, please pay close attention to the section entitled “U3 students and graduation".
  2. Verify that the University you wish to attend is listed on our lists of approved host intitutions grouped by continent, before proceeding with your study away application.
  3. To begin a study away application, you must go to the Minerva Study Away Request Form. To access the request form, log on to Minerva and navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > Request for Study Away. For instructions, select the word “HELP” in the upper right hand corner of the Minerva screen.
  4. Students are required to submit a brief statement of purpose. If you are applying to multiple institutions you will need to submit a separate statement of purpose for each institution.
  5. All applicants who are applying for an independent study away for the Fall and Winter semesters must submit their completed Degree Planning Worksheet for Study Away to Arts OASIS concurrently with the submission of their Minerva Study Away application.
    • In person: to Dawson Hall, Room 110 during regular office hours.
    • By email attachment: to adviser [dot] arts [at] mcgill [dot] ca (subject: Degree%20Planning%20Worksheet%20%5BFamily%20Name%2FFirst%20Name%5D%20%5BStudent%20ID%20number%5D) in the following "Subject" format: Degree Planning Worksheet [Family Name/First Name] [Student ID number].

2. Letter of Permission

Your Minerva Study Away application will be evaluated only once your application is complete.

  1. Your Minerva Study Away application will be granted a status of 'Approved' or 'Not Approved' in the 'Faculty Application Status' field of your Minerva Study Away application. Processing time is normally 5 to 10 working days.
  2. Once approved, your record will be updated to non-resident status for the equivalent McGill term(s) you will be away. This means that if you are already enrolled for courses at McGill during your study away term(s), these courses will be dropped. Your McGill transcript will indicate "Term Away" and you will not be able to register for McGill courses in that term.
  3. A “HOLD” on your Minerva record may prevent may prevent the processing of your study away application. Contact Student Accounts (514-398-3900) or Service Point (514-398-7878) immediately to resolve any outstanding HOLDS.
  4. A Letter of Permission can be downloaded from your approved Minerva Study Away application. This letter grants you McGill authorization to take courses at the specified host university during the specified term as a Visiting student for the purpose of transferring course equivalences and credits toward your McGill degree.

This letter may be required by the Host University’s Registrar's Office, Enrolment Services or International Study Abroad Office.

Please be advised that Arts OASIS does not fax Letters of Permission (LOP) to the host university. It is the responsibility of each student to submit their Letter of Permission directly to the host university.

3. At the Host University

It is your responsibility to:

  1. Apply DIRECTLY to the host university as a Visiting student (or their equivalent to a non-degree student status) according to their deadlines.
  2. Submit all required supporting documentation to the host school by the required deadline.
  3. Register for courses that meet the Arts OASIS Transfer Credit Policy.
  4. Pay tuition directly to the host school.
  5. Check your McGill email account regularly for important notices as this is our official means of communication with you during your term away.
  6. Keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) since McGill advisers may request them for further course equivalence evaluation.

Ensure that the following steps have been completed by the specified deadlines:

  1. If you submitted more than one study away application, you must cancel all “Faculty Approved” applications to the schools you are not attending via this cancellation form. Consult the cancellation information here for deadline dates.
  2. Your courses must be evaluated and approved for McGill equivalencies on the Minerva Transfer Credit Assessment Form and must accurately reflect the courses you are registered for at the host university by November 15 for Fall term courses and by April 15 for Winter term courses.
  3. You must confirm that you have registered at the host university listed on your approved Minerva Study Away application by completing and returning this Enrollment Confirmation form from your McGill email account by email attachment to adviser [dot] arts [at] mcgill [dot] ca in the following "Subject" format:  Enrollment Confirmation Form Family Name/First Name; Student Number by November 15 for Fall term courses and by April 15 for Winter term courses.
  4. An official transcript (including course numbers and final grades) matching the courses listed on your Minerva Transfer Credit Assessment Form must be sent directly from the host school to McGill’s Enrolment Services (see address below) immediately upon completion of your studies. See the section "Transcript from host school" in the Transfer Credit Policy.

Enrolment Services, McGill University

Management of Academic Records

3415 McTavish Street

Montréal, Québec

Canada, H3Y 0C8

ATT: Arts Study Away

Fall term away - Your official transcript must be received by McGill’s Enrolment Services before April 1 and your MINERVA Transfer Credit Assessment form must accurately reflect the courses listed on the official transcript.

Winter term or Full Year away - Your official transcript must be received by McGill’s Enrolment Services before August 15 and your Minerva Transfer Credit Assessment Form must accurately reflect the courses listed on the official transcript.

A “Registrar’s Hold” may be placed on your record if any requirements have not been completed by the deadline you have been given. This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. You may be charged a fee for any change that needs to be made to your student record after government reporting deadlines have passed.

4. Course Assessment & Approval

Please consult our Transfer Credit Policy, specifically #3 Transfer Credit Assessment Form on how to get your courses assessed for equivalencies and approved for transfer credits.

5. Pre-departure Information Session

If approved for a Study Away term outside Canada you are required to attend a mandatory Pre-Departure Orientation session.

6. International Travel Registry Form

If approved for a Study Away term outside Canada you are required to fill out the Minerva International Travel Registry Form.

You will have access to the Minerva International Registry Form once your McGill record indicates “Term Away” for the specified term(s).

Independent study away (Summer)

Getting Started

Study Abroad Degree Planning: Students are strongly encouraged to identify their study away goals by completing this self-assessment and to begin their search for a host school by reviewing the universities on our lists of approved host universities. It is the student’s responsibility to ensure that they meet the entrance and application requirements by the host university’s deadline. To plan a successful independent study away, you should know the progression of each of your McGill programs so that you can choose a host university whose courses will be a ‘good fit’ for all your programs. See our Degree Planning Guide. Students should meet with their McGill departmental program advisers to discuss the ideal term to be completing program courses at another university and to complete a degree plan.

If your Minerva record shows that you are in your U3 year of study and are planning to study away, please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirements.

Important policies you MUST know before applying for any type of study abroad activity:

Degree residency requirement: You must complete satisfactorily a minimum of 60 credits at McGill University.

Program residency requirement: At least two-thirds of all program requirements (Multi-track, Honours, Faculty program) must normally be completed at McGill. Some departments may require that you complete specific components of your program at McGill. Thus a maximum of one-third of all program requirements may be completed at another university.

Course load: Students are not permitted to register for more than a full-time course load during their term away.

Course requirements: Courses that have been assessed and approved for McGill equivalence are eligible to be considered for transfer credit if the grade earned in the host university course(s) is equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Courses must be taken at the host institution for the same purpose (i.e. major, minor, elective etc.) that they would have at McGill and must count for credit toward degrees granted at the institution giving the course. (i.e., not courses taken towards a certificate/diploma, nor offered through Continuing Studies).

Complete all components of the method of evaluation of each course to receive a final grade.

Please note that credits that have not been preapproved might not be transferred.  Admissions, Faculties and Departments vet the courses they approve for credit and thus have the right to refuse certain courses that do not satisfy program or degree requirements.

U3 students and graduation:

  • If you are in your final term of study and taking one or more courses at another university in the Fall term, your expected term of graduation is the Winter term. Your official transcript must be received by McGill’s Enrolment Services before April 1 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.
  • If you are in your final term of study and taking one or more courses at another university in the Winter term, your expected term of graduation is the Summer term. Your official transcript must be received McGill’s Enrolment Services before August 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.
  • If you are in your final term of study and taking one or more courses at another university in the Summer term, your expected term of graduation is the Fall term. Your official transcript must be received by McGill’s Enrolment Services before December 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.

Your graduation will be delayed if these deadlines are not met. Transcripts not received by the appropriate date are considered for the next graduation period only.

Transfer Credit Policy: Please see the Transfer Credit Policy section.

Eligibility

At the time of application and at the start of your study away term you must:

  • Have a minimum CGPA of 2.00
  • Be registered in a Bachelor of Arts or Social Work degree
  • Have a minimum of 12 graded McGill credits prior to the start of your study away
  • Register for 12 or less total credits during the Summer term; this credit total includes resident McGill credits and credits taken at another host university during the Summer term. (See course load).

Application Period & Deadline

SUMMER TERM: February 1 to July 15

Application Procedures

1. McGill Study Away Application

Please note that if you do not submit all the required information by the deadline you have been given, your application WILL BE CANCELLED.

If you wish to take an Online Education course, you must follow the instructions as explained here.

A) Submission

Submit your Study Away application on MINERVA by the “Application Period and Deadline” listed above.

  1. Make yourself aware of important policies on the Getting started section of this page. If you are in U3, please pay close attention to the section entitled "U3 students and  graduation".
  2. Verify that the school you wish to attend is listed on the list of approved institutions, grouped by continent, before proceeding with your study away application.
  3. To begin a study away application, you must go to the Minerva Study Away Request Form. To access the request form, log on to Minerva and navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > Request for Study Away. For instructions, select the word “HELP” in the upper right hand corner of the Minerva screen.
  4. Students are required to submit a brief statement of purpose.

IMPORTANT: Your courses must be evaluated and approved for McGill equivalencies on the Minerva Transfer Credit Assessment Form concurrently with the submission of your Minerva Study Away application.

B) Course Assessment and Approval

To begin the process of selecting the course(s) you wish to take at a host university, access your Minerva Study Away application. At the bottom of your Minerva Study Away application, you will find a link to the Minerva Transfer Credit Assessment Form.

Step 1: Is the course you want to take on the Course Equivalency System?

When you open the Minerva Transfer Credit Assessment Form, access the direct link to the Course Equivalency System by using the search box at the top of the form. Check to see if the course you wish to take is listed.

  1. If the course you want to take appears on the Course Equivalency System, you can add the course to your Minerva Transfer Credit Assessment Form by clicking on the ‘add’ button.
  2. If you are able to find a course on the Course Equivalency System through the Minerva Transfer Credit Assessment Form but the equivalence has expired you will have the option of requesting a reassessment by following the instructions. (See #8 Expired Equivalency)
  3. If you are NOT able to find a course on the Course Equivalency System through the Minerva Transfer Credit Assessment Form, you will have to request that a new equivalency assessment be done. (See #6 New Course Equivalency). The request will require that you upload a pdf of the course syllabus which must include class hours, the textbooks, readings, method of evaluation, and any other relevant information. Please take the time to read the course syllabus checklist. Once the course equivalency has been assessed and approved, you will receive an email notification that it has been added to the Course Equivalency System. You will need to go back to the Minerva Transfer Credit Assessment Form, search for the course and then add the course to your list by clicking on the ‘add’ button.

Step 2: Course approval in the Minerva Transfer Credit Assessment Form

  1. If you intend to use a course listed on your Minerva Transfer Credit Assessment Form as an elective, departmental approval will not be required.
  2. If you intend to use a course listed on your Minerva Transfer Credit Assessment Form towards a program requirement, you will need to email your departmental program advisor to get their approval on the Minerva Transfer Credit Assessment Form. Please use the email template below and consult the list of Departmental Program Advisors.
  3. For Economics courses ONLY courses will approved as electives in the Minerva Transfer Credit Assessment Form . As it is the case for all students, it will be your responsibility to ensure that the economics courses taken abroad can be used to meet your program requirements by contacting your program advisor.
  4. BACHELOR OF SOCIAL WORK STUDENTS must email both the BSW program director Prof. Ives (nicole [dot] ives [at] mcgill [dot] ca) and Lillian Iannone, the Student Affairs Coordinator (lillian [dot] iannone [at] mcgill [dot] ca) to ask them to access their Minerva Transfer Credit Assessment Form and enter a note that states that you can count this course as an elective towards the BSW degree. This step is required before your Minerva Study Away application can be “Faculty Approved”.

Template email:

Subject Line: Course Approval request

McGill ID: 260XXXXXX

Name: FirstName LastName

Host Institution: ABC University

Term: Fall 2016

I have completed a “Minerva Transfer Credit Assessment Form” indicating the course I plan to take at another institution while studying away from McGill, and need your help with approving the following course to determine if it can be used to complete a program requirement.

(list only the course(s) relevant to this adviser)

Course Number and Title

2. Letter of Permission

Your Minerva Study Away application will be evaluated only once your application is complete and the courses listed on the Minerva Transfer Credit Assessment Form linked to your Study Away application have been “Faculty Approved”.

  1. Your Minerva Study Away application will be granted a status of 'Approved' or 'Not Approved' in the 'Faculty Application Status' field of your Minerva Study Away application. Processing time is normally 5 to 10 working days.
  2. Once approved, your McGill record will be updated to “Term Away” for the Summer term.
  3. A “HOLD” on your Minerva record may prevent the processing of your study away application. Contact Student Accounts (514-398-3900) or Service Point (514-398-7878) immediately to resolve any outstanding HOLDS.
  4. A Letter of Permission can be downloaded from your approved Minerva Study Away application. This letter grants you McGill authorization to take courses at the specified host university during the specified term as a Visiting student for the purpose of transferring courses and credits toward your McGill degree.
    • This letter may be required by the Host University’s Registrar's Office, Enrolment Services or International Study Abroad Office.
    • Please be advised that Arts OASIS does not fax Letters of Permission (LOP) to the host university. It is the responsibility of each student to submit their Letter of Permission directly to the host university.

3. At the Host University

It is your responsibility to:

  1. Apply DIRECTLY to the host university as a Visiting student (or their equivalent to a non-degree student status) according to their deadlines.
  2. Submit all required supporting documentation to the host school by the required deadline.
  3. Register for courses that meet the Arts OASIS Transfer Credit Policy.
  4. Pay tuition directly to the host school.
  5. Check your McGill email account regularly for important notices as this is our official means of communication with you during your term away.
  6. Keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) since McGill advisers may request them for further course equivalence evaluation.

Ensure that the following steps have been completed:

  1. If you submitted more than one study away application, you must cancel all “Faculty Approved” applications to the schools you are not attending via this cancellation form. Consult the cancellation information for deadline dates.
  2. An official transcript (including course number and final grade) matching the course(s) listed on your Minerva Transfer Credit Assessment Form must be sent directly from the host school to McGill’s Enrolment Services (see address below) immediately upon completion of your studies. See section "Transcript from host school" in the Transfer Credit Policy.

Enrolment Services, McGill University

Management of Academic Records

3415 McTavish Street

Montréal, Québec

Canada, H3Y 0C8

ATT: Arts Study Away

Your official transcript must be received by McGill’s Enrolment Services before December 15 and your Minerva Transfer Credit Assessment Form must accurately reflect the course(s) listed on the official transcript.

A “Registrar’s Hold” may be placed on your record if any requirements have not completed by the deadline you have been given. This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. You may be charged a fee for any change that needs to be made to your student record after government reporting deadlines have passed.

4. Pre-departure Information Session

If approved for a Study Away term outside Canada you are required to attend a mandatory Pre-departure Orientation session.

5. International Travel Registry Form

If approved for a Study Away term outside Canada you are required to fill out the Minerva International Travel Registry Form.

You will have access to this Form once your McGill record indicates “Term Away” for Summer.

McGill exchange programs

Getting Started

Study Abroad Degree Planning: Students are strongly encouraged to identify their study away goals by completing this self-assessment and to begin their search for a host school by reviewing the universities on our lists of approved host universities. It is the student’s responsibility to ensure that they meet the entrance and application requirements by the host university’s deadline. To plan a successful independent study away, you should know the progression of each of your McGill programs so that you can choose a host university whose courses will be a ‘good fit’ for all your programs. See our Degree Planning Guide. Students should meet with their McGill departmental program advisers to discuss the ideal term to be completing program courses at another university and to complete a degree plan.

If your Minerva record shows that you are in your U3 year of study and are planning to study away, please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirements.

Important policies you MUST know before applying for any type of study abroad activity:

Degree residency requirement: You must complete satisfactorily a minimum of 60 credits at McGill University.

Program residency requirement: At least two-thirds of all program requirements (Multi-track, Honours, Faculty program) must normally be completed at McGill. Some departments may require that you complete specific components of your program at McGill. Thus a maximum of one-third of all program requirements may be completed at another university.

Course load: Students are not permitted to register for more than a full-time course load during their term away

Course requirements: Courses that have been assessed and approved for McGill equivalence are eligible to be considered for transfer credit if the grade earned in the host university course(s) is equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Courses must be taken at the host institution for the same purpose (i.e. major, minor, elective etc.) that they would have at McGill and must count for credit toward degrees granted at the institution giving the course. (i.e., not courses taken towards a certificate/diploma, nor offered through Continuing Studies).

Complete all components of the method of evaluation of each course to receive a final grade.

Please note that credits that have not been preapproved might not be transferred.  Admissions, Faculties and Departments vet the courses they approve for credit and thus have the right to refuse certain courses that do not satisfy program or degree requirements.

U3 students and graduation:

  • If you are in your final term and taking one or more courses at another university in the Fall term, your expected term of graduation is the Winter term. Your official transcript must be received by McGill’s Enrolment Services before April 1 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.
  • If you are in your final term and taking one or more courses at another university in the Winter term, your expected term of graduation is the Summer term. Your official transcript must be received McGill’s Enrolment Services before August 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.
  • If you are in your final term and taking one or more courses at another university in the Summer term, your expected term of graduation is the Fall term. Your official transcript must be received by McGill’s Enrolment Services before December 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.

Your graduation will be delayed if these deadlines are not met. Transcripts not received by the appropriate date are considered for the next graduation period only.

Transfer Credit Policy: Please see the Transfer Credit Policy section.

Eligibility

At the time of application you must:

  • Have a minimum CGPA of 3.00 or greater
  • Be currently registered as a full-time student in the McGill BA or BSW degree. (See course load)
  • Have completed or be in the process of completing at least 12 graded McGill credits. NOTE: If your Minerva record reports 12 or more graded credits at the end of Fall, this CGPA will be used to determine your eligibility. Mid-term grades WILL NOT be included in the calculation of your CGPA to help you reach 3.00
  • For Winter 2017 second round applications, the Winter 2016 CGPA will be used to determine your eligibility.

At the start of your exchange term you must:

  • Have a minimum CGPA of 3.00 or greater
  • Be currently registered as a full-time student in the McGill BA or BSW degree. (See course load) If you will not be a full time student in the term immediately preceding your “Term Away”, you must provide Arts OASIS with a valid reason for your reduced course load.
  • Have completed at least 24 graded McGill credits
  • Have a minimum of 30 credits remaining to complete for your McGill degree at the end of the Winter term. To be eligible for a McGill exchange, the selection process requires that you be flexible with the term that you study away. Therefore, if you are in your final year of study, you must have sufficient credits remaining to be a full-time student in either the following Fall or Winter terms.

Application Deadline

 

  • FALL 2017 and/or WINTER 2018 semesters: TBA. Keep your eye on this website for update in late August.

Application Procedures

1. McGill Exchange Application

Step 1: You must attend a mandatory Arts OASIS information session prior to submitting your Minerva Exchange application. Make yourself aware of important policies on the Getting started section of this page. If you are in U3, please pay close attention to the section entitled "U3 students and  graduation".

Step 2: All applicants must submit their completed “Faculty of Arts OASIS – Bachelor of Arts – Degree Planning Worksheet for Study Away” to Arts OASIS by Friday January 13, 2017. 

  • In person: to Dawson Hall, Room 110 during regular office hours.
  • By email attachment: to adviser [dot] arts [at] mcgill [dot] ca in the following "Subject" format:  Degree Planning Worksheet Family Name/First Name; Student Number.

Step 3: Submit your Exchange application on MINERVA by TBA.

  • Read the information on www.mcgill.ca/students/international/goabroad/exchange .
  • To begin an exchange application, you must go to the Minerva Exchange Request Form. To access the request form, log on to Minerva and navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > Request for Exchange.
  • Faculty of Arts students are eligible to select universities indicated as “General” ONLY.
  • A $150.00 non-refundable application fee will be charged to your student account.
  • Students are required to submit a statement of purpose. This text area allows 4000 characters (about one page single spaced). We recommend that the statement of purpose be written before hand in a separate text editor (e.g. MS Word) to track the length of the essay, and to avoid being timed out and potentially losing work. If you are applying to multiple institutions you will need to submit a separate statement of purpose for each institution.

Step 4: All Fall 2016 grades must appear on your Minerva record before a decision can be made on your application.

  • If your Minerva record reports 12 or more graded credits at the end of Fall 2016, this CGPA will be used to determine your eligibility. Mid-term grades WILL NOT be included in the calculation of your CGPA to help you achieve a 3.00.
  • IF YOU ARE COMPLETING YOUR FIRST TERM OF STUDY AT McGILL AND you will not have 12 graded credits at the end of Fall 2016 because you are registered in one or more full year courses (D1/D2) that end in April 2017:
  • You must ask your course instructor to send an email from their McGill email account confirming your mid-term grade for each full year course by TBA to advisor [dot] arts [at] mcgill [dot] ca in the following “Subject” format: “Grade Confirmation in COURSE NUMBER for LAST NAME/ FIRST NAME; STUDENT NUMBER”.
  • Be sure to make arrangements with your course instructor well in advance of the deadline. If we do not receive mid-term grades by the Friday January 13, 2017 deadline, your request may be refused.

Step 5: In order to be considered for nomination to the host partner, you must first be granted Faculty Approval by Arts OASIS. Your application will be evaluated for the required academic criteria and will be granted a status of “Approved” or “Not Approved” in the “Faculty Application Status” field of your Minerva Exchange Application. This is the first level of approval. A status of 'Approved' or 'Not Approved' will be entered in the 'Faculty Application Status' field of your Minerva Exchange Application between TBA.

Step 6: Once the “Application Status” field of your Minerva Exchange Application reads “Approved”, your application will be reviewed by Service Point. Check your McGill email account for updates to the status of your Exchange application beginning mid-February.

NOTE: When you accept McGill's nomination to participate in an exchange program, your record will be updated to non-resident status for the equivalent McGill term(s) you will be away. This means that if you are already enrolled for courses at McGill during your exchange term(s), these courses will be dropped, your transcript will indicate "Term Away/Exchange", and you will not be able to register for courses in that term(s).

Please note the following:

  • due to limited exchange places, you may be nominated to a host institution or term which you did not select in your application
  • students will receive only ONE nomination per year
  • nominations cannot be deferred

2. At the Host University

  1. Once you receive the McGill nomination you will be emailed instructions on how to submit your application to the host university. Refer to the Apply to Host School tab at the McGill international education website .
  2. Check your McGill email account regularly for important notices as this is our official means of communication with you during your term away.
  3. Keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) since McGill advisers may request them for further course equivalence evaluation.

Ensure that these steps below have been completed by the specified deadlines:

  1. Your courses must be evaluated and apporved for McGill equivalencies on the Minerva Transfer Credit Assessment Form and must accuratley reflect the courses your are registered for at the host university. Deadlines: Fall term courses - November 15, Winter term courses - April 15
  2. Your must confirm that you have registered at the host university listed on your approved Minerva exchange application by completing and returning this form from your McGill email account by email attachment to adviser [dot] arts [at] mcgill [dot] ca in the following "Subject" format:  Enrollment Confirmation Form Family Name/First Name; Student Number. Deadlines: Fall term courses - November 15, Winter term courses - April 15
  3. Students on exchange will have an official transcript sent to McGill automatically, but you must ensure that the host institution requirements for visiting student are met. (i.e. exit survey, library fine paid, etc...).  The transcript received must include course numbers and final grades and match the courses listed on your Minerva Transfer Credit Assessment Form.  No faxes, electronic submission or third party mediated documents are accepted.

Fall term away - Your official transcript must be received by McGill’s Enrolment Services before April 1 and your MINERVA Transfer Credit Assessment form must accurately reflect the courses listed on the official transcriptt.

Winter term or Full Year away - Your official transcript must be received by McGill’s Enrolment Services before August 15 and your Minerva Transfer Credit Assessment Form must accurately reflect the courses listed on the official transcript.

A “Registrar’s Hold” may be placed on your record if any requirements have not been completed by the deadline you have been given. This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. You may be charged a fee for any change that needs to be made to your student record after government reporting deadlines have passed.

3. Course Assessment and Approval

Once you have accepted the Nomination to the Partner Host University you must also complete the Minerva Transfer Credit Assessment form linked to your exchange application. At the bottom of your approved Minerva exchange application, you will find a link to the Minerva Transfer Credit Assessment Form.

Please consult our Transfer Credit Policy, specifically #3 Transfer Credit Assessment Form on how to get your courses assessed for equivalencies and approved for transfer credits.

4. Pre-departure Information Session

If approved for an Exchange Program outside of Canada you are required to attend a mandatory Pre-departure Orientation session.

5. International Travel Registry Form

If approved for a Exchange Program outside Canada you are required to fill out the Minerva International Travel Registry Form.

You will have access to this Form once your McGill record indicates “Term Away” for the specified term(s).

Quebec university studies

The Québec Inter-University Transfer Agreement (IUT) allows you to take one course or a full course load at another university in the province of Québec.

Getting Started

Self-assessment Questionnaire - It is important to identify your academic and personal goals for studying away.

Study Abroad Degree Planning: Students are strongly encouraged to identify their study away goals by completing this self-assessment and to begin their search for a host school by reviewing the universities on our lists of approved host universities. It is the student’s responsibility to ensure that they meet the entrance and application requirements by the host university’s deadline. To plan a successful independent study away, you should know the progression of each of your McGill programs so that you can choose a host university whose courses will be a ‘good fit’ for all your programs. See our Degree Planning Guide. Students should meet with their McGill departmental program advisers to discuss the ideal term to be completing program courses at another university and to complete a degree plan.

If your Minerva record shows that you are in your U3 year of study and are planning to study away, please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirements.

Important policies you MUST know before applying for any type of study abroad activity:

Degree residency requirement: You must complete satisfactorily a minimum of 60 credits at McGill University.

Program residency requirement: At least two-thirds of all program requirements (Multi-track, Honours, Faculty program) must normally be completed at McGill. Some departments may require that you complete specific components of your program at McGill. Thus a maximum of one-third of all program requirements may be completed at another university.

Course load: Students are not permitted to register for more than a full-time course load during their term away.

Course requirements: Courses that have been assessed and approved for McGill equivalence are eligible to be considered for transfer credit if the grade earned in the host university course(s) is equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Courses must be taken at the host institution for the same purpose (i.e. major, minor, elective etc.) that they would have at McGill and must count for credit toward degrees granted at the institution giving the course. (i.e., not courses taken towards a certificate/diploma, nor offered through Continuing Studies).

Complete all components of the method of evaluation of each course to receive a final grade.

Please note that credits that have not been preapproved might not be transferred.  Admissions, Faculties and Departments vet the courses they approve for credit and thus have the right to refuse certain courses that do not satisfy program or degree requirements.

U3 students and graduation:

  • If you are in your final term and taking one or more courses at another university in the Fall term, your expected term of graduation is the Winter term. Your official transcript must be received by McGill’s Enrolment Services before April 1 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.
  • If you are in your final term and taking one or more courses at another university in the Winter term, your expected term of graduation is the Summer term. Your official transcript must be received McGill’s Enrolment Services before August 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.
  • If you are in your final term and taking one or more courses at another university in the Summer term, your expected term of graduation is the Fall term. Your official transcript must be received by McGill’s Enrolment Services before December 15 and your Minerva Transfer Credit Assessment Form must reflect the courses listed on the official transcript.

Your graduation will be delayed if these deadlines are not met. Transcripts not received by the appropriate date are considered for the next graduation period only.

Transfer Credit Policy: Please see the Transfer Credit Policy section.

Eligibility

At the time of application you must:

  • Have a minimum CGPA of 2.00 (for a summer request)
  • Have a minimum CGPA of 2.70 (for a fall and/or winter request)
  • Be registered in a Bachelor of Arts or Social Work degree
  • Have a minimum of 24 graded McGill credits prior to the start of the specified term
  • Exchange, Special, Visiting or Freshman (U0) students are not eligible to apply.

Application Process & Deadlines

  • Refer to Québec University Transfer
  • Make yourself aware of important policies on the Getting started section of this page.
  • Applications for undergraduate level coursese (100-500) must be submitted by:
    • Fall term: August 15
    • Winter term: December 15
    • Summer term: April 15 (for May courses), May 15 (for June courses), June 15 (for July courses)
  • Once the host university approves your course(s) you still need to register at the university and instructions will be given to you by the host university.
  • Your approved IUT status will be noted on your McGill record as “IUT – Transfer”. If this coding does not appear within the first 4 weeks of classes, please inquire at Service Point.

Important Notes when Submitting your Application

NOTE:  BSW students MUST first discuss plans to take courses at another university with their program adviser in Social Work. If the School of Social Work approves your course selection, then continue to follow the application instructions outlined below.

All courses require approval by the corresponding McGill department so, in order for your request to be submitted to the correct unit, carefully read the following information.

Select the appropriate ‘field of study’ from the drop-down menu of the CREPUQ application.

  • Courses (required, complementary or elective): select the academic unit/department offering the program. Select the subject area not the degree. For example, select "Political Science", not “BA in Political Science”.
  • For Basic Math and Science courses: select "BA Undeclared" as the name of your program of study.
  • For Courses outside the Faculties of Arts and of Science: select "BA Undeclared" as the name of your program of study.
  • For Online courses: select “BA Undeclared” as the name of your program of study.
  • All courses must be evaluated and approved for McGill equivalences before submitting your IUT-CREPUQ application.

To begin this process of selecting the course(s) you wish to take at the host university, access the Course Equivalency System:

Financing your IUT

During the term of your IUT you will pay McGill tuition.