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How/when to apply?

Independent study away (Fall/Winter)

Eligibility

At the time of application you must:

  • Have a minimum CGPA of 2.7
  • Be registered in a Bachelor of Arts or Social Work degree
  • Have a minimum of 24 graded McGill credits prior to the start of your study away

Application Periods & Deadlines

  • FALL 2015 TERM ONLY: February 1 to July 15, 2014
  • FALL 2015 & WINTER 2016 TERMS: February 1 to July 15, 2015
  • WINTER 2016 TERM ONLY: September 15 to November 15, 2015

Application Procedures

  • All applications are submitted online on MINERVA.
  • Log onto MINERVA, select Student Records Menu, then Exchange/Study Away Menu, then Request for Study Away.
  • Follow the steps and refer to the provided information text and/or help keys.
  • All applicants who are applying for an independent study away for the Fall 2015 and Winter 2016 semesters must submit their completed Degree Planning Worksheet for Study Away to Arts OASIS when submitting the Minerva application as per instructions included on the worksheet. • In person: to Dawson Hall, Room 110 during regular office hours. • By email attachment: to adviser [dot] arts [at] mcgill.ca in the following "Subject" format: Degree Planning Worksheet [Family Name/First Name] [Student ID number].
  • If the host institution is not listed, you must have the host institution approved before proceeding with your study away application.
  • Students are required to submit a statement of purpose in the Study Away application. This text area allows 4000 characters (about one page single spaced). We recommend that the statement of purpose be written before hand in a separate text editor (e.g. MS Word) to track the length of the essay, and to avoid being timed out and potentially losing work. If you are applying to multiple institutions you will need to submit a separate statement of purpose for each institution. If you are applying to multiple institutions you will need to submit a separate statement of purpose for each institution.

     

  • Processing time is normally 5 to 10 working days of submission.
  • If approved, you will be issued a Letter of Permission which you can download from your Minerva application.
  • If approved, your McGill record will be updated to “Term Away” for the specific term(s).

Course Approvals for the fall and/or winter terms

  • Refer to the “Once approved” tab above then the “Course Selection and Approvals” notes.

Independent study away (Summer)

Eligibility

At the time of application you must:

  • Have a minimum CGPA of 2.00
  • Be registered in a Bachelor of Arts or Social Work degree
  • Have a minimum of 12 graded McGill credits prior to the start of your study away

Application Periods & Deadlines

  • SUMMER 2015 TERM: February 1 to July 15, 2015

Application Procedures

  • All applications are submitted online on MINERVA.
  • Log onto MINERVA, select Student Records Menu, then Exchange/Study Away Menu, then Request for Study Away.
  • Follow the steps and refer to the provided information text and/or help keys.
  • If the host institution is not listed, you must have the host institution approved before proceeding with your study away application.
  • Students are required to submit a statement of purpose in the Study Away application. This text area allows 4000 characters (about one page single spaced). We recommend that the statement of purpose be written before hand in a separate text editor (e.g. MS Word) to track the length of the essay, and to avoid being timed out and potentially losing work. If you are applying to multiple institutions you will need to submit a separate statement of purpose for each institution. If you are applying to multiple institutions you will need to submit a separate statement of purpose for each institution.

Choosing courses and course equivalencies

Your courses must be evaluated and approved for McGill equivalencies on the MINERVA Transfer Credit Assessment Form concurrently with the submission of your MINERVA Study Away application. At the bottom of your Study Away application you will find a link to the Transfer Credit Assessment Form. Since April 1st, 2015, the Transfer Credit Assessment Form (previously named Course Approval and Transfer Credit Form) is linked to the Course Equivalency Database.

Choosing courses and course equivalencies

  • On the Transfer Credit Assessment form you will be able to search for a course on the Course Equivalency Database by using the search box at the top of the form. Once you have found the course you will have to add it to your list in the form by clicking on the ‘add’ button.
    • If you intend to use this course as an elective, departmental approval will not be required on the Transfer Credit Assessment form if it is on the Course Equivalency Database and you were able to add it to the form.
    • If you intend to use this course towards a program requirement you will need to email the program advisor to get their approval on the Transfer Credit Assessment form. Please consult the list of Departmental Program advisors here (link).
    • If this course is an online course, you will need to get permission from the Associate Dean to take it. Send your email request to assistant-adstudents [dot] arts [at] mcgill [dot] ca. In your email indicate your reasons for wishing to take the course and attach the course syllabus and method of evaluation.
  • If you are NOT able to find a course on the Course Equivalency Database through the Transfer Credit Assessment form (which means the course was never assessed for equivalency before) you will have to request that a new equivalency assessment be done on the Transfer Credit Assessment form. The request will require that you upload a pdf of the syllabus which must include the textbooks, readings, method of evaluation, and any other relevant information.

    Once the equivalency has been assessed and approved, you will receive an email notification that it has been added to the Course Equivalency Database and you will need to go back to the MINERVA Transfer Credit Assessment form to add the course to your list.

  • If you are able to find a course (elective or not) on the Course Equivalency Database though the Transfer Credit Assessment form but the equivalence has expired you will have the option of requesting a reassessment.
  • Please note that courses listed on the MINERVA Transfer Credit Assessment form will need to receive “DEPARTMENTAL APPROVAL” ONLY if you will be using them to fulfill program requirements.

Application evaluation and approval

Your application will be evaluated only once your application is complete and the courses listed on the Transfer Credit Assessment form linked to your Study Away application have been Faculty approved.

  • A. You will be granted a status of 'Approved' or 'Not Approved' in the 'Faculty Application Status' field of your Minerva Study Away Application. Processing time is normally 5 to 10 working days.
  • Once approved, your McGill record will be updated to “Term Away” for the specific term(s).
  • A Letter of Permission can be downloaded from your approved Minerva Study Away application. This letter grants you McGill authorization to take courses at the specified host university during the specified term as a Visiting student for the purpose of transferring course equivalences and credits toward your McGill degree.
    • This letter may be required by the Host University’s Registrar's Office, Enrolment Services or International Study Abroad Office.
    • Please be advised that Arts OASIS does not fax Letters of Permission (LOP) to the host university. It is the responsibility of each student to submit their Letter of Permission directly to the host university.
  • If your Minerva Study Away application is not complete or if the courses listed on the MINERVA Transfer Credit Assessment Form have NOT been approved by the deadline you have been given, your application WILL BE CANCELLED.

Course Approvals for the summer term

  • Your courses must be evaluated and approved for McGill equivalencies concurrently with your Minerva Study Away application.
  • After completing your study away application also complete the linked Minerva Course Approval and Transfer Credit Form. Follow the steps and refer to the provided information text and/or help keys.
  • Refer to the Adviser Contact List for Course Approvals Outside of QC for details.
  • Refer to the McGill University Basic Math and Science Equivalence Table for details.
  • Your Letter of Permission is available only once both forms are faculty approved.
  • The maximum credits you are permitted for the summer term is 12, including any McGill courses.

McGill exchange programs

Eligibility

At the time of application you must:<

  • Have a minimum CGPA of 3.00 or greater
  • Be currently registered as a full-time student in the McGill BA or BSW degree

At the start of your exchange term you must:

  • Have a minimum CGPA of 3.00 or greater
  • Be currently registered as a full-time student in the McGill BA or BSW degree
  • Have completed at least 24 graded McGill credits
  • Have a minimum of 12 credits remaining to complete for your McGill degree

Application Deadline

  • June 19, 2015 for the "Second Round" of exchange applications for WINTER 2016 TERM only. There is a limited number of host schools to which you can apply.

Application Procedures

Step 1: You must have attended a mandatory Arts OASIS information session.  If you did not attend an information session, you may be required to speak to a Faculty Adviser about your plans.

Step 2: Submit your completed Arts OASIS Degree Planning Worksheet-Study Away to Arts OASIS by June 19, 2015 at 4 pm to avoid a delay in precessing your request.  
  • In person: to Dawson Hall, Room 110 during regular office hours
  • By email attachment: to adviser [dot] arts [at] mcgill [dot] ca in the following "Subject" format:  Degree Planning Worksheet Family Name/First Name 260111222.  Late submissions will not be accepted and will result in the cancellation of your application.

Step 3: Submit your application on MINERVA by June 19, 2015

  • Log onto MINERVA, select Student Records Menu, then Exchange/Study Away Menu, then Request for Exchange.
  • Follow the steps and refer to the information text and/or help keys.

Step 4: All Winter 2015 grades must appear on your Minerva record before a decision can be made on your application.

Step 5: In order to be considered for nomination to the host partner, you must first be granted Faculty Approval by Arts OASIS. Your application will be evaluated for the required academic criteria.  A status of 'Approved' or 'Not Approved' will be entered in the 'Faculty Application Status' field of your Minerva Exchange Application.. This is the first level of approval.

 

Step 6: Final approval will be granted through the Exchange Office after Faculty approval has been granted.

Quebec university studies

The Québec Inter-University Transfer Agreement (IUT) allows you to take one course or a full course load at another university in the province of Québec.

Important Policies

There are policies and regulations [PDF] you MUST know before applying for any type of study abroad activity.

Eligibility

At the time of application you must:

  • Have a minimum CGPA of 2.00 (for a summer request)
  • Have a minimum CGPA of 2.70 (for a fall and/or winter request)
  • Be registered in a Bachelor of Arts or Social Work degree
  • Have a minimum of 24 graded McGill credits prior to the start of the specified term
  • Exchange, Special, Visiting or Freshman (U0) students are not eligible to apply.

Application Process & Deadlines

  • Refer to Québec University Transfer
  • Applications for undergraduate level coursese (100-500) must be submitted by:
    • Fall term: August 15
    • Winter term: December 15
    • Summer term: April 15 (for May courses), May 15 (for June courses), June 15 (for July courses)

Important Notes when Submitting your Application

NOTE:  BSW students MUST first discuss plans to take courses at another university with their program adviser in Social Work. If the School of Social Work approves your course selection, then continue to follow the application instructions outlined below.

All courses require approval by the corresponding McGill department so, in order for your request to be submitted to the correct unit, carefully read the following information.

  • Select the appropriate ‘field of study’ from the drop-down menu of the CREPUQ application.
  • Courses (required, complementary or elective): select the academic unit/department offering the program. Select the subject area not the degree. For example, select "Political Science", not “BA in Political Science”.
  • For Courses outside the Faculties of Arts and of Science: select "BA Undeclared" as the name of your program of study.
  • For Online courses: select “BA Undeclared” as the name of your program of study. Your course (s) must be evaluated and approved for McGill equivalences by the departmental adviser (s) concurrently with your IUT-CREPUQ application. Therefore, you must:
    • Send an email (see this example template) to the appropriate departmental adviser (s) to have the course (s) reviewed. You must attach the course outline (s) or syllabi.
    • The departmental adviser must them email a confirmation to iut [dot] arts [at] mcgill [dot] ca
  • For Basic Math and Science courses: select "BA Undeclared" as the name of your program of study.

Financing your IUT

During the term of your IUT you will pay McGill tuition.