✔ Self-assessment Questionnaire - It is important to identify your academic and personal goals for studying away. Click here.
✔ Important Policies - There are policies and regulations you MUST know before applying for any type of study abroad activity. Click here.
✔ Does an exchange fit into your programs and degree? - To plan a successful exchange program you should know the progression of each of your McGill programs so that you can choose a host university whose courses will be a ‘good fit’ for all your programs.
Step 1: Are your programs on Minerva accurate?
- You can indicate your program choice by logging in to Minerva (http://www.mcgill.ca/minerva-students/). Click on “Student Records Menu”, then select “Change Your Primary Academic Curriculum”
Step 2: Plan your courses for each program. (See http://www.mcgill.ca/oasis/general/degree-planning)
- Review the requirements for your program of study by consulting the following website (See http://www.mcgill.ca/undergraduate-admissions/choosing-your-program/faculty-arts)
- Verify that you have completed the correct pre-requisite or placement test for each of the courses you will be taking
Step 3: Complete the “Faculty of Arts OASIS - Degree Planning Worksheet for Study Away” following the instructions as explained.
Step 4: It is strongly recommended that you consult with your Departmental Program Advisers, (well in advance of the Exchange application deadline), to guide your course selection and ensure you are meeting the program requirements. Consult the website below to find the name and location of your program adviser. (See http://www.mcgill.ca/oasis/ba/departmental/adviser/)
Bring your completed “Faculty of Arts OASIS - Degree Planning Worksheet for Study Away” to your meeting in order to discuss the following questions:
- How many program credits have been completed?
- What courses remain to be completed?
- Will I be completing 2/3 of my program requirements at McGill?
- What is the ideal term to be completing program courses at another university?
- What course content should I be looking to cover at the host school?
- Which universities have strengths in this area of study?
- Is there anything I should keep in mind when selecting my courses and submitting them for approval?
- Certain departments have advisers dedicated to reviewing courses taken at other universities. When should this adviser be consulted? (See http://www.mcgill.ca/students/international/files/students.international/adviser_contact_list_for_course_approvals_outside_of_qc.pdf)
✔ Your Degree
- Faculty Advisers can assist you during the degree planning process and help you organize information in a meaningful way. They can also help you interpret complex policies, procedures and requirements that must be considered when planning your degree.
- If you wish to meet with a Faculty Adviser to discuss your plans to study away, consult Arts OASIS for the available advising hours and remember to bring your completed “Faculty of Arts OASIS - Degree Planning Worksheet for Study Away” to your meeting. (See http://www.mcgill.ca/oasis/)
✔ Financing your Exchange Program
During the term(s) you are on exchange, you will pay McGill tuition for 15 credits.
- Research funding options early and be pro-active in your planning.
- Check if funds are available through federal or provincial-level government programs, foundations, private or public organizations, etc. Inquire about the application criteria and deadlines.
✔ Outgoing Exchange Details - Refer to McGill’s International Education website.
Where can I go?
✔ Exchange partners “Host Schools” - McGill maintains academic partnerships with a wide array of international institutions across a broad spectrum of disciplines. You can select to attend for one or two terms, depending on the agreement between the two universities.
- Faculty of Arts students select universities indicated as “General”. Check the host institutions' websites for details.
- To explore your options, consult the following website: http://www.mcgill.ca/students/international/goabroad/exchange/partners
- There may be a "Second Round" of exchange applications for the "WINTER TERM only" limited to a small number of host schools. Please consult the following website for a list of host schools: www.mcgill.ca/students/international/goabroad/exchange
- What should you consider when selecting your “Host University”?
- What is the university’s the credit system?
- How many courses must I take to receive the equivalent to 15 McGill credits? (See approved_host_universities_and_programs_may_2014.pdf)
- What is the university’s grading system?
- What is the language of instruction?
- When are course descriptions available?
- Are the university’s courses comparable in content and method of evaluation to McGill’s required courses/electives?
- What date does the term start?
- What date does the term end?
- When does the exam period begin and end?
- Will I return in time to resume my studies at McGill?
It is the student's responsibility to select a host school that meets the needs of their academic requirements and offers a term of study that provides the student with the ability to resume their McGill studies on time. If you return to McGill after the term has begun, you will miss the opportunity to evaluate your courses and determine whether or not you should make any changes to your selection; you will also have missed the content of those initial few weeks, potentially compromising your grade. If you choose to select a host university with a term of study that ends after classes begin at McGill, you do so at your own risk.
How/when to apply?
At the time of application you must:
- Have a minimum CGPA of 3.00 or greater
- Be currently registered as a full-time student in the McGill BA or BSW degree
- Have completed or be in the process of completing at least 12 graded McGill credits. NOTE: If you have 12 or more graded credits on your McGill record at the end of Fall 2014, mid-term grades WILL NOT be included in the calculation of your CGPA to help you reach 3.00.
At the start of your exchange term you must:
- Have a minimum CGPA of 3.00 or greater
- Be currently registered as a full-time student in the McGill BA or BSW degree
- Have completed at least 24 graded McGill credits
- Have a minimum of 12 credits remaining to complete for your McGill degree
- FALL 2015, Fall/Winter 2015-2016 or WINTER 2016: January 15, 2015
- If there are remaining spots with the exchange partners, the Minerva exchange request form will reopen in early May 2015 to fill these spots for the term that is equivalent to the McGill Winter term.
✔ Application Procedures
Step 1: You must attend a mandatory Arts OASIS information session prior to submitting your Minerva Exchange application. Please consult the following website for dates and times. (www.mcgill.ca/oasis)Step 2: All applicants must submit their completed "Faculty of Arts OASIS - Bachelor of Arts -Degree Planning Worksheet for Study Away" Arts OASIS Degree Planning Worksheet-Study Away to Arts OASIS by January 15, 2015 at 3 pm as per instructions included on the worksheet.
- In person: to Dawson Hall, Room 110 during regular office hours.
- By email attachment: to adviser [dot] arts [at] mcgill [dot] ca in the following "Subject" format: Degree Planning Worksheet Family Name/First Name 260111222.
Late submissions will not be accepted and will result in the cancellation of your application.
Step 3: Submit your Exchange application on MINERVA by January 15, 2015
- Log onto MINERVA, select Student Records Menu, then Exchange/Study Away Menu, then Request for Exchange.
- Follow the steps and refer to the information text and/or help keys (See: www.mcgill.ca/students/international/goabroad/exchange/apply)
- Faculty of Arts students are eligible to select universities indicated as "General" ONLY.
Step 4: All Fall 2014 grades must appear on your Minerva record before a decision can be made on your application.
- If your Minerva record reports 12 or more graded credits at the end of Fall 2014, this CGPA will be used to determine your eligibilty. NOTE: Mid-term grades WILL NOT be included in the calculation of your CGPA to help you achieve a 3.00.
- IF YOU ARE COMPLETING YOUR FIRST TERM OF STUDY AT McGILL AND you will not have 12 graded credits at the end of Fall 2014 because you are registered in one or more full year courses (D1/D2) that end in April 2015:
- You must ask your course instructor to send an email from their McGill email account confirming your mid-term grade for each full year course by January 15, 2015 to advisor [dot] arts [at] mcgill [dot] ca in the following “Subject” format: “Grade Confirmation in COURSE NUMBER for LAST NAME/ FIRST NAME; STUDENT NUMBER”.
- Be sure to make arrangements with your course instructor well in advance of the deadline. If we do not receive mid-term grades by the January 15, 2015, your request may be refused.
Step 5: In order to be considered for nomination to the host partner, you must first be granted Faculty Approval by Arts OASIS. Your application will be evaluated for the required academic criteria and will be granted a status of 'Approved' or 'Not Approved' in the 'Faculty Application Status' field of your Minerva Exchange Application. This is the first level of approval.
Step 6: Once the “Application Status” field of your Minerva Exchange Application reads “Approved” your application will be forwarded to Service Point for nomination to a Host School. Check your McGill email account for updates to the status of your request in late February or early March.
✔ Apply to Partner Host University
- Once you receive the McGill nomination you will be given emailed instructions on how to submit your application to the host university.
- Refer to the Apply to Host School tab at http://www.mcgill.ca/students/international/goabroad/exchange.
✔ Course Selection and Approvals
- Choose only courses acceptable for transfer credit.
- Read the Transfer Credit Policy to know which courses are considered acceptable.
- After you accept the Nomination to the Partner Host University also complete the Minerva Course Approval Form linked to your exchange application. Follow the steps and refer to the provided information text and/or help keys. http://www.is.mcgill.ca/whelp/sis_help/Transfer_CreditForm_student.htm
- Refer to the Adviser Contact List for Course Approvals Outside of QC for details.
- Refer to the McGill University Basic Math and Science Equivalence Table for details.
- Refer to the Course Equivalency Database.
- Minerva Course Approval Form Deadlines:
- For fall term: October 15
- For winter term: March 1
- HOLD ON YOUR McGILL RECORD: If your Form is not completed by the deadlines a Registrar’s Hold will be placed on your record. This hold will prevent you from registering or ordering official transcripts on Minerva.
✔ Pre-departure Information Session
- If approved for an Exchange Program outside of Canada you are required to attend a mandatory Pre-departure session. Details.
✔ International Travel Registry Form
- If approved for an Exchange Program outside Canada you are required to fill out the Minerva Travel Registry Form.
- You will have access to this Form once your McGill record indicates “Term Exchange” for the specified term(s).
✔ At the Host University
- Keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) since McGill advisers may request them for further course equivalence evaluation.
- Regularly check your McGill email for important notices.
✔ Cancelling your Exchange Program
- If you wish to cancel your exchange program you must submit a Service Point Request Form.
- If you plan to stay at McGill for the term, please note that any courses on your record would have been deleted when your McGill record was updated to "Term Exchange". It will be your responsibility to re-add your courses using Minerva.
✔ Official Transcript
- Official transcript are arranged between McGill and the partner universities so you are not required to have one sent to McGill.
- You are advised to order a few official copies for your own future use – e.g. Graduate studies applications, job interviews, etc.
✔ Transfer Credit Policy - refer to the Transfer Credit Policy to know:
- What grade is required?
- How many credits can you receive?
- How and when transfer credits are processed?