Information pertaining to convocation ceremonies is available here.
NOTE: Students who are taking one or more courses at another university during the Fall, Winter or Summer semester WILL NOT be eligible to graduate at the end of that final term. These students MUST select the NEXT available term of graduation.
If you are taking one or more courses at another university in Fall 2014, your expected term of graduation is Winter 2015.
If you are taking one or more courses at another university in Winter 2014, your expected term of graduation is Summer 2014.
If you are taking one or more courses at another university in Summer 2014, your expected term of graduation is Fall 2014.
PART A – CHECK YOUR MINERVA RECORD
Step 1 - Select the correct term of graduation on Minerva. Your Minerva record must indicate that you are in your U3 year of study in order to select one of the following three terms of graduation:
- Winter - “expected term of graduation” - I expect all of my courses to be completed at McGill by the end of the Winter term in April.
a) Your Minerva transcript will indicate “Bachelor of Arts Granted” in mid-May.
b) You will receive your Diploma at the Convocation ceremony in June.*
2. Summer - “expected term of graduation” - I expect all of my courses to be completed at McGill by the end of the Summer term in August.
a) Your Minerva transcript will indicate “Bachelor of Arts Granted” in mid-October.
b) You will receive your Diploma at the Convocation ceremony in October/November.*
3. Fall - “expected term of graduation” - I expect all of my courses to be completed at McGill by the end of the Fall term in December.
a) Your Minerva transcript will indicate “Bachelor of Arts Granted” in mid-February.
b) You will receive your Diploma at the Convocation ceremony in June.*
If your Minerva record indicates that you are in your U3 year of study and you are blocked from selecting or changing your graduation term on Minerva, you must contact Arts OASIS. Please consult the following website for our availability. (See http://www.mcgill.ca/oasis/)
If you will not be completing all your courses by the dates listed above, no action is required at this time.
*If you do not attend your Convocation ceremony, you can pick up your diploma for a period of approximately one month after your Convocation ceremony at Service Point at 3415 McTavish, (http://www.mcgill.ca/students/servicepoint/). After that time, your diploma will be mailed to your permanent address, so please make sure that your contact information is up to date on Minerva. (See http://www.mcgill.ca/students/graduation/diplomas)
Step 2 - Verify your term of graduation by reviewing your unofficial Minerva transcript (See Minerva). Your term of graduation appears in the upper right corner of your transcript. It is your responsibility to verify that the correct term of graduation has been selected to prevent a delay in your graduation.
Expected Graduation Term and Degree
Bachelor of Arts
Step 3 - Contact each of your departmental program adviser(s) [http://www.mcgill.ca/oasis/ba/departmental/adviser/] so they can review your student record to determine that your departmental program requirements have been met.
NOTE: Faculty advisers in Arts OASIS cannot confirm whether your departmental program requirements have been met.
A. Verify that your departmental programs are correctly listed on Minerva to avoid having your record reviewed for the wrong program. If necessary, correct your program selection on Minerva. If you are blocked from making program changes on Minerva, contact Service Point immediately.
B. You must complete departmental program requirements of at least one Major Concentration and one Minor Concentration with two different subject codes (e.g., PSYC, ENGL).
C. All program courses must be completed with a grade of C or better.
D. Courses in which you have received a D can count for elective credit only. If you repeat a course you have previously completed with a final grade of D, you will not earn an additional three credits when repeating the course.
E. A course can count for only one program of study. Double counting courses is not permitted. EXCEPTION: Courses used to complete freshman requirements can be used to complete program requirements with the approval of your departmental program adviser.
F. Degree Evaluation is intended to be an advising tool.
- It cannot be used to confirm the completion of program, degree or graduation requirements.
- If the program requirements you completed are not accurate on degree evaluation, you must bring this to the attention of the department. (See http://www.mcgill.ca/oasis/ba/departmental/adviser/).
- You must confirm that your departmental program requirements have been met by consulting with a departmental program adviser.
Step 4 - Verify that the number of credits you expect to complete by the end of the term matches the number that you are required to complete for your degree.
A. Students must complete 120 credits to obtain their B.A. degree.
B. At least 60 of those credits must be completed at McGill.
C. 2/3 of the requirements of each departmental program must be completed at McGill.
Step 5 - Be aware of codes in the “Remarks” column of your unofficial McGill transcript. These codes may be listed next to your courses and may exclude them from your CGPA and/or credit count. For example:
A. 'I' flags (courses included in credits and GPA)
B. 'E' flags (courses excluded from credits and GPA)
C. 'A' flags (courses excluded from credits but included in GPA)
This can occur if you have:
1) taken a course that is not approved for your degree
2) repeated a course that is considered equivalent to one you have already completed
3) two courses on your transcript that have the same course number.
For example, if you complete HIST 315 (Topics course) in Fall 2012 and complete HIST 315 (Topics course) in Fall 2013, you will not receive credit for both courses. If the topic of the courses is different, you must advise the department offering the course to enter an “I” flag on both courses so that credit will be granted for both.
Step 6 - Verify your CGPA (cumulative grade point average).
A. The minimum CGPA required to graduate is 2.0.
B. Students completing a B.A. Honours or Joint Honours degree must have a minimum CGPA of at least 3.00 and meet the Honours requirements of their programs at the time of graduation.
Step 7 - Verify that you have not exceeded the number of outside Faculty credits permitted towards your degree as explained here.
Step 8 - Verify that you have not taken too many elective credits under the satisfactory/unsatisfactory option as explained under “section viii”: http://www.mcgill.ca/oasis/general/grading/.
Step 9 – Verify that ALL transfer credit from exchanges/study away/advanced standing has been processed and appears on your Minerva transcript.
A. For questions about outstanding transfer credit completed during your McGill studies, please visit Arts OASIS (Office of Advising and Student Information Services) during regular office hours (http://www.mcgill.ca/oasis/).
B. For questions about outstanding transfer credit completed prior to admission to McGill, please contact Service Point (http://www.mcgill.ca/students/servicepoint/).
C. Your graduation will be postponed if you have unresolved transfer credit issues.
Step 10 - Ensure that you do not have a student hold that will prevent your graduation and receipt of your Diploma. If you have a hold, it will appear on your unofficial McGill transcript, directly below your name and student number.
A. Document Deficient
B. Missing Course Approval
C. Missing transcript
D. Freshman Courses Incomplete
E. Other: Tuition Fees, Library Fees, Permanent Code, etc.
PART B – FINAL GRADUATION REVIEW
Your Minerva record will be reviewed for graduation by:
1) Departmental program advisers based on the program(s) listed on your Minerva record
2) Arts OASIS
The review of your record will take place as follows:
a. Winter term of graduation - early to middle of May
b. Summer term of graduation - end of September to early October
c. Fall term of graduation - end of January to early February
IMPORTANT: Once you have selected a term of graduation, your graduation status on Minerva will not be available until the end of the exam period in your term of graduation. This is normal and not a cause for concern. DO NOT try to enter another term of graduation as you will receive a message stating your record is not active!
Verify the following information on Minerva to avoid a delay in the review of your record:
A. Update your phone number and address on Minerva
B. It is your responsibility to ensure that your student record is accurate and all record issues are resolved. Verify your record for the following:
- Are you missing any final grades?
- Are you taking any courses that will impact your credit total? For example, are you repeating a course for which you have a previous grade of D or are you taking a course for the second time with same course number?
- Did you request a grade change? Has the grade been changed?
- Did you defer a final exam in your term of graduation?
- Do you have a grade of K or KE (an extension to submit coursework) on your record?
- Do you have a HOLD code on your record for outstanding freshman requirements, missing documents or transfer credit issues that are unresolved?
View the status of your graduation request:
A. Access MINERVA, select the Student Records Menu and then Graduation Approval Query.
B. Once you have met your departmental and faculty requirements, the graduation module on Minerva will indicate "Approved".
C. If there is a problem with your request for graduation, a Faculty Adviser will send an email to your McGill email account. Be sure to check this account daily during the timeframe listed for your term of graduation to avoid a delay in
the review of your record.
D. If you do not respond to our email by the deadline you have been given, your graduation will be postponed to the next term of graduation.
If you are not approved for graduation in the term you have selected or if you have any questions, please contact Arts OASIS, Dawson Hall, Room 110.