Students must complete all faculty and departmental program requirements in order to graduate.
Information pertaining to convocation ceremonies is available here.
NOTE: As of the Fall 2011 term, students who are on any type of study away during the Fall, Winter or Summer semester WILL NOT be able to graduate at the end of that final term. These students must select the term following their study away as their term of graduation.
If you are away in Fall 2011, select Winter 2012 term (June Convocation)
If you are away in Winter 2012, select Summer 2012 term (November Convocation)
Step 1 - Select an appropriate graduation term on Minerva. You must be in your U3 year of study to select a term of graduation in the current academic year.
U3 students in their final year of study must select one of the following graduation terms on Minerva:
A. I expect all of my courses to be completed by the end of the Winter term in April. (May Graduation; May/June Convocation).
B. I expect all of my courses to be completed by the end of the Summer term in August. (October Graduation; October/November Convocation).
C. I expect all of my courses to be completed by the end of the Fall term in December. (February Graduation; June Convocation).
D. If you are not graduating during this academic year, no action is required at this time.
NOTE: It is your responsibility to select a correct graduation term. If a wrong term of graduation is selected in error you risk not being recommended
Verify your term of graduation by reviewing your unofficial Minerva transcript (Minerva). It should appear in the upper right corner of your transcript.
If you are in your U3 year of study and are blocked from selecting or changing your graduation term on Minerva, you must notify Service Point immediately.
Step 2 - Contact each of your departmental program adviser(s) [(http://www.mcgill.ca/oasis/ba/departmental/adviser/] to review your student record to determine that your departmental program requirements have been met.
NOTE: Faculty advisers in Arts OASIS cannot confirm whether your departmental program requirements have been met.
A. Verify that your departmental programs are identified correctly on Minerva to avoid having your record reviewed for the wrong program. If necessary, correct your program selection on Minerva. If you are blocked from making changes on Minerva, contact Service Point immediately.
B. You must complete departmental program requirements of at least a Major Concentration and a Minor Concentration with two different subject codes (e.g., PSYC, ENGL).
C. All program courses must be completed with a grade of C or better; courses in which you have received a D can count for elective credit only.
D. A course can count for one program only – double counting courses is not permitted.
E. Degree Evaluation is an advising tool and should not be used to confirm the completion of program requirements for graduation.
Step 3 - Verify that the number of credits you expect to complete by the end of the term matches the number that you are required to complete for your degree.
A. Students must complete 120 credits to obtain their B.A. degree.
B. At least 60 of those credits must be completed at McGill.
C. 2/3 of the requirements of each departmental program must be completed at McGill.
Be aware of codes in the Remarks column of your unofficial McGill transcript. These codes may be listed next to your courses and may exclude them from your CGPA and/or credit count. For example:
A. 'I' flags (courses included in credits and GPA)
B. 'E' flags (courses excluded from credits and GPA)
C. 'A' flags (courses excluded from credits but included in GPA).
This can occur if you have taken a course that is not approved for your degree, if you have repeated a course that is considered equivalent to one you have already completed or it you hve two courses on your transcript that have the same course number.
Step 4 - Verify your CGPA (cumulative grade point average).
A. The minimum CGPA required to graduate is 2.0.
B. Students completing a B.A. Honours or Joint Honours degree must have a minimum CGPA of at least 3.00 and meet the Honours requirements of their programs at the time of graduation.
Step 5 - Verify that you have not exceeded the number of outside Faculty credits permitted towards your degree as explained here.
Step 6 - Verify that you have not taken too many elective credits under the satisfactory/unsatisfactory option as explained under “section viii”: http://www.mcgill.ca/oasis/general/grading/.
Step 7 – Verify that ALL transfer credit from exchanges/study away/advanced standing has been processed and appears on your Minerva transcript.
Step 8 - Ensure that you do not have a student hold that will prevent your graduation. If you have a hold, it will appear on your unofficial McGill transcript, directly below your name and student number.
A. Document Deficient
B. Freshman Courses Incomplete
C. Other: Tuition Fees, Library Fees, Permanent Code, etc.
Step 9 - Once you enter a term of graduation, you can access the graduation module on Minerva to verify the status of your graduation request.
Your status will remain pending until departmental program advisers and Arts OASIS have reviewed graduation records according to the following timeframe:
a. Winter term graduation - early to middle of May
b. Summer term graduation - end of September to early October
c. Fall term graduation - end of January to early February
A. Verify your student record to make sure that you have final grades showing for all courses. You will not be permitted to graduate if you have any of the following:
a.a missing grade
b deferred a final exam in your term of graduation
c. a grade of K or KE (an extension to submit coursework)
B. Check your McGill email account regularly during the time that your record will be reviewed for graduation. An email will be sent to your McGill email account only if we require clarification regarding completion of program and/or degree requirements. If we are unable to reach you, there will be a delay in the review of your record which may result in the delay of your graduation.
C. You will not receive an email confirming that you have met all the conditions for graduation.
D. Once you have met your departmental and Faculty requirements the graduation module on Minerva will indicate "Approved".
E. Your Minerva student record will be updated to show that you have successfully completed your degree only when the university’s Senate has approved the list of graduating students according to the following timeframe:
a. Winter term graduation – mid to late May
b. Summer term graduation – mid to late October
c. Fall term graduation – mid to late February
Step 10: Avoid unnecessary delays in your graduation by ensuring that your contact information on Minerva is always up to date.
If you have any questions or if you are not approved for graduation in the term you have selected, please contact Arts OASIS, Dawson Hall, Room 110 for details on the procedure to follow.