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INDEPENDENT STUDY AWAY, including summer term

Getting started

 

Self-assessment Questionnaire - It is important to identify your academic and personal goals for studying away. Click here.

Important Policies - There are policies and regulations you MUST know before applying for any type of study abroad activity. Click Here .

Does a study away fit into your programs and degree? - To plan a successful study away you should know the progression of each of your McGill programs so that you can choose a host university whose courses will be a ‘good fit’ for all your programs.

  • Your Major/Minor Programs:
    • Determine the requirements for your programs by consulting the programs’ website – or use the following link to the Arts program guide.
    • Refer to "Part 3: Planning your program" of Degree planning.
    • Prepare tentative course lists for your programs for the remaining terms of your degree – which you should show to your program advisers.
    • Set up an appointment with your program advisers to discuss your plans to study away and bring the following material with you:
      a. Completed degree planning worksheet
      b. Tentative course lists
      c. Any host university course descriptions and/or syllabi for courses you plan to take
    • Consult the Departmental Academic Adviser Contacts to identify which adviser(s) you must contact. They can help guide your course selection and ensure that you are meeting the program requirements.
  • Your Degree:
    • Set up an appointment with a faculty adviser to discuss your plans to study away during and bring the following material with you:
      a. Completed degree planning worksheet
      b. Tentative course lists
    • Consult Arts OASIS for the available advising hours.
    • Faculty Advisers can assist you during your degree planning process and help you organize information in a meaningful way. They can also help you interpret complex policies, procedures and requirements that must be considered when planning your degree.

Financing your Independent Study Away

  • During the term you are away you will pay the host university’s tuition (and any additional costs) but not McGill’s.
  • Plan your budget.
  • Look into funding options early and be pro-active in your research and planning.
  • Check if funds are available through federal or provincial-level government programs, foundations, private or public organizations, etc. Inquire about the application criteria and deadlines.
  • Consult the following helpful McGill site: McGill CaPS Study Abroad
  • The McGill International Experience Award, supported by Joseph Schull (BA ‘82, MA ’85) and Anna Yang (BCL , LLB ’88) to help students gain firsthand international experience related to their fields of study. Administered through the Dean’s Office in conjunction with the Faculty of Arts Internship Office, this award is meant to provide partial funding to assist students with travel and other expenses related to their Independent Study Away. For more information please email adviser [dot] arts [at] mcgill [dot] ca

Where can I go?

 

Research Your Destination - Once you have identified your goals, research the universities, cities, countries where you wish to study.

  • Research university websites and catalogues – including information on courses, programs, application processes, fees and deadlines.
  • If host university representatives visit McGill campus, be sure to attend their information sessions.

Already Approved Host Universities & Programs - There are over 400 universities already approved as suitable destinations for study away – from small colleges to world-renowned research universities. To review the listing, approved_host_universities_and_programs_may_2014.pdf

Institutions are approved for on-campus studies only unless indicated otherwise.

  • Field studies and study abroad programs of another university: if you wish to take such a program at an approved host university and it is not already listed, you are required to have the program assessed. Please refer below to “Request Approval of a new Host University or Study Abroad/Field Studies Program”.

Request Approval of a new Host University or a Study Abroad/Field Studies Program - If you wish to study at a host university or take a program that does not currently appear on the “Approved Host Universities & Programs” listing you must ask our office to assess if for suitability. Click here for the request form.

Study Abroad Companies and Organisations - All requests and applications to study away must not involve any study abroad company or organization which acts as an intermediary on your behalf.

  • You are expected to apply directly to a host university yourself.
  • This regulation is strictly enforced.
  • This includes, but is not limited to, the following organizations:

    ← click here to view the list

    Abroadco Study Abroad, Academic Programs International (API), Academic Studies Abroad (ASA), American Institute for Foreign Study (AIFS), Arcadia University, Broadreach, Centers for Interamerican Studies (CEDEI), Council on International Educational Exchanges (CIEE), Cultural Experiences Abroad (CEA), Danish Institute for Study Abroad (DIS), Education Abroad Network, Expanish, GlobaLinks, Greenpeace Organization, Institute for Study Abroad (ISA), Institute for the International Education of Students (IES), Institute of American Universities, Institute for Shipboard Education (ISE), IFSA-Butler, International Institute for Scientific and Academic Collaberation, International Partnership for Service Learning and Leadership (IPSL), International Student Exchange Program (isep), International Studies Abroad (ISA), Interstudy, Living Routes, Mexico Solidarity Network (MSN), Road2Argentina, School of Field Studies (SFS), School of International Training (SIT), Semester at Sea, SEA Semester, Sinaway International Education (SIE), Sotheby's Institute of Art, Studio Art Centers International, Woodenfish Project, World Bank Institute.

How/when to apply?

 

Eligibility - At the time of application you must:

  • Have a minimum CGPA of 2.00 (for a summer request)
  • Have a minimum CGPA of 2.70 (for a fall and/or winter request)
  • Be registered in a Bachelor of Arts or Social Work degree
  • Have a minimum of 24 graded McGill credits prior to the start of your study away

Application Periods & Deadlines

  • SUMMER 2015 TERM: February 1 to July 15, 2015
  • FALL 2015 TERM ONLY: February 1 to July 15, 2015
  • FALL 2015 & WINTER 2016 TERMS: February 1 to July 15, 2015
  • WINTER 2016 TERM ONLY: September 15 to November 15, 2015

Application Procedure

  • All applications are submitted online on MINERVA.
  • Log onto MINERVA, select Student Records Menu, then Exchange/Study Away Menu, then Request for Study Away.
  • Follow the steps and refer to the provided information text and/or help keys.
  • All applicants who are applying for an independent study away for the Fall 2015 and Winter 2016 semesters must submit their completed "Faculty of Arts OASIS - Bachelor of Arts -Degree Planning Worksheet for Study Away" Arts OASIS Degree Planning Worksheet-Study Away to Arts OASIS when submitting the Minerva application as per instructions included on the worksheet.  Please note: students who are applying for Summer 2015 study away only are not required to submit the degree planning form.
    • In person: to Dawson Hall, Room 110 during regular office hours.
    • By email attachment: to adviser [dot] arts [at] mcgill [dot] ca in the following "Subject" format: Degree Planning Worksheet Family Name/First Name Student ID number
  • Processing time is normally 5 to 10 working days of submission.
  • If approved, you will be issued a Letter of Permission which you can download from your Minerva application.
  • If approved, your McGill record will be updated to “Term Away” for the specific term(s).

Course Approvals for the summer term

  • Your courses must be evaluated and approved for McGill equivalencies concurrently with your Minerva Study Away application.
  • After completing your study away application also complete the linked Minerva Course Approval and Transfer Credit Form. Follow the steps and refer to the provided information text and/or help keys.
  • Refer to the Adviser Contact List for Course Approvals Outside of QC for details.
  • Refer to the McGill University Basic Math and Science Equivalence Table for details.
  • Refer to the Course Equivalency Database.
  • Your Letter of Permission is available only once both forms are faculty approved.
  • The maximum credits you are permitted for the summer term is 12, including any McGill courses.

Course Approvals for the fall and/or winter terms

  • Refer to the “Once approved” tab above then the “Course Selection and Approvals” notes.

Once approved

 

Letter of Permission

  • This letter grants you McGill authorization to take courses at the specified host university during the specified term as a Visiting student for the purpose of transferring course equivalences and credits toward your McGill degree in progress.
  • This letter should be submitted to the Host University’s Registrar's Office, Enrolment Services or International Study Abroad Office.
  • Please be advised that Arts OASIS does not fax Letters of Permission (LOP) to the host university.  It is the responsibility of each student to submit their Letter of Permission directly to the host university.

Apply to Host University

  • Apply DIRECTLY to the host university as a Visiting student (or their equivalent to a non-degree student status) according to their deadlines.
  • Do not use a study abroad company or organization for your application; otherwise you risk not receiving transfer credits for your studies. Refer to the “Where can I go” tab above then the “Study Abroad Companies and Organizations” notes for details.
  • With your application, submit the Letter of Permission and any other requested documents.
  • If offered admission, register in courses according to the registration dates and conditions given to you.

Course Selection & Approvals

  • Choose only courses acceptable for transfer credit.
  • Read the Transfer Credit Policy to know which courses are considered acceptable.
  • After your Minerva Study Away application is approved also complete Minerva Course Approval Form linked to your application. Follow the steps and refer to the provided information text and/or help keys.
  • Refer to the Adviser Contact List for Course Approvals Outside of QC for details.
  • Refer to the McGill University Basic Math and Science Equivalence Table for details.
  • Refer to the Course Equivalency Database.
  • Minerva Course Approval Form Deadlines:
    • For fall term: October 15
    • For winter term: March 1
    • HOLD ON YOUR McGILL RECORD: If your Form is not completed by the deadlines a Registrar’s Hold will be placed on your record. This hold will prevent you from registering or ordering official transcripts on Minerva.

Pre-departure Information Session

  • If approved for a Study Away term outside Canada you are required to attend a mandatory Pre-departure session. Details.

International Travel Registry Form

  • If approved for a Study Away term outside Canada you are required to fill out the Minerva Travel Registry Form.
  • You will have access to this Form once your McGill record indicates “Term Away” for the specified term(s).

At the Host University

  • Keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) since McGill advisers may request them for further course equivalence evaluation.
  • Regularly check your McGill email for important notices.
  • Order an official transcript and have it sent directly to McGill University immediately after completing your studies. Refer to the “Transferring credits” tab above for the mailing address.

Cancelling your Application

  • If you wish to cancel an application which has not been granted “Faculty Approved” status, please open your Minerva application and cancel it.
  • If you wish to cancel an approved application you must submit your request to adviser [dot] arts [at] mcgill [dot] ca (Subject: Cancel%20an%20approved%20application) as soon as possible and no later than:
    • For fall requests: August 15
    • For winter requests: December 15
  • If you plan to stay at McGill for the term, please note that any courses on your record would have been deleted when your McGill record was updated to “Term Away”. It will be your responsibility to re-add your courses using Minerva.

Transferring credits

 

Official Transcript

  • Order an official transcript and have it sent directly to McGill University immediately after completing your studies to the following address:

                  McGill University 
                  Enrolment Services
                  Management of Academic Records
                  3415 McTavish Street
                  Montréal, Québec
                  Canada, H3A 0C8
                  ATT: Arts Study Away

  • Deadlines for transcripts to be received at McGill:
    • For summer term: December 1
    • For fall term: April 1
    • For winter term: August 1
    • HOLD ON YOUR McGILL RECORD: If your official transcript is not received by the deadline a Registrar’s Hold will be placed on your record. This hold will prevent you from registering or ordering official transcripts on Minerva.
  • You are advised to order a few official copies for your own future use – e.g. Graduate studies applications, job interviews, etc.

Transfer Credit Policy - refer to the Transfer Credit Policy to know:

  • What grade is required?
  • How many credits can you receive?
  • How and when transfer credits are processed?