Clinical studies

STUDENT PORTAL

Please note that our Student Portal is now available. To access, please click HERE.

IMPORTANT: Multiple documents must be integrated into ONE (1) PDF file for upload.

The application will be unavailable every evening from 10:00 PM to 11:00 PM, for maintenance.

Notes for newly admitted International students: You have been admitted to a program that includes a mandatory practical work component (such as a co-op, placement or stage). Accordingly, if you are not a citizen or permanent resident of Canada and, whether or not you will be paid, you must obtain a “coop work permit” in addition to your study permit.  Please see McGill’s International Student Services website for details: https://www.mcgill.ca/internationalstudents/. You will need to obtain the “co-op” work permit before you begin your clinical studies and clinical internship. In order to apply for the “co-op” work permit, you will need written confirmation that your program includes a mandatory practical work component. If your admission letter did not have the above remark, please contact student-affairs-officer.nursing [at] mcgill.ca in order to obtain a letter that confirms that you have a mandatory practical work component. You will also need to submit a Medical Exam with your application. Detailed instructions can be found on the McGill’s International Student Services’ website at: https://www.mcgill.ca/internationalstudents/work/co-op-internship-work-permit.

Students applying for the co-op work permit must include the International student letter (downloadable via below links) in addition to their acceptance letter into their program at McGill.

Clinical studies

For all students newly admitted to or enrolled in the B.Sc.(N.), BNI, or M.Sc.(A.)– all concentrations: The Ingram School of Nursing emphasizes an integrated approach to nursing education with theoretical courses provided to inform clinical practice and clinical practice informing theoretical content. Because of the strict requirements that must be met prior to entry into the clinical settings, it is important that students read the Clinical Studies section in the Ingram School of Nursing Faculty and Student Handbook and the items below

Pre-Clinical Requirements:

Note for newly admitted B.Sc.N. and Qualifying Year students: Your first clinical experience will occur in the Fall term (BScN U1 year). Several of the pre-clinical requirements must be organized before your arrival. See the timeline below. It is your responsibility to ensure that all documentation is in place before the first day of the clinical course.

PRE-CLINICAL: RequirementS

Description

Deadline

Document(S) Needed

 

BScN

BNI

MScA DE

MScA NE

PERM Code To meet OIIQ registration requirements  Aug 15

Aug 15

Aug 15

Aug 15

To be submitted by student at Service Point, as per Registrar's requirements. See http://www.mcgill.ca/legaldocuments/ for more details.

If you are a continuing student, this perm code will appear on your McGill advising transcript. Verify if it is there, if it is not, then follow up as indicated above. There is no document to upload.

OIIQ Registration 

To meet legal requirements
of public protection

Sept 15 U1

April 1 U2

Sept 15 QY

Sept 15 Y1

OIIQ Student Registration Permit

Submit your application through the OIIQ, at a cost of $224.20, non-refundable and subject to change without prior notice. Click here to access the application form.
Once you receive your student registration permit from the OIIQ, upload it to the student portal. Read below for more details
OR
Upload your OIIQ Nursing License via a screen shot (saved in PDF format) of the OIIQ confirmation page, or the image of your actual license.

Signed HSPnet
Consent form

To upload students names
and emails into the clinical
placement system HSPnet
to manage and track their
placements

Sept 1 U1

Jan 15 U2

Sept 1 QY

Sept 1 Y1

Signed HSPnet Consent form,
see below for details.

Immunization

As per McGill 
Student Health Services (SHS)
protocol to protect
student, public, and
to meet requirements
of clinical agencies

Sept 15 U1
in progress*;
complete Jan 1

May 1 U2

Sept 30 QY

Sept 15 Y1

Completed Immunization form 
http://www.mcgill.ca/
studenthealth/immunize/forms
 
and card from McGill Student
Health Services 

 

* Students must have seen the
McGill Student Health Services
Nurse for initial assessment by
September 15th

Student Health Services Release Form

A Student Health Services Release form is required by Student Health Services in order to create a student's file Aug 1 U1 Mar 1 U2 Sept 1 QY Sept 1 Y1

English PDF form available HERE
French PDF form available HERE

Flu Vaccine

Annual Flu Vaccine

Annually

Annually

Annually

Annually

Proof of flu vaccine

Mask Fitting 

Fitting with N-95
mask – McGill Student
Health Services 

May 1 U1 

May 1 U2

Sept 15 QY

Sept 15 Y1

Proof of Mask Fitting from SHS;
mask fitting required
every two years

Declaration of blood-borne infection(s)

Students who are
seropositive for
Hepatitis B, C, HIV
and/or any other
blood-borne pathogens
must notify their
Program Director

Prior to clinical
studies as required

Prior to clinical studies as required

Prior to clinical studies as required

Prior to clinical
studies as required

 

CPR-HCP Certification 

CPR Health Care
Provider (HCP)
(includes Automated
External Defibrillation
- AED)

Jan 1 U1

May 1 U2

Sept 15 QY

Sept 15 Y1

CPR Certification Card

Moving Patients Safely

 

4-hour training based
on Moving Patients
Safety Principles
Program of the 
Association pour la
Santé et Sécurité du Travail

Integrated into course
of study (attendance required, certificate
not required)

Assume already has it as part of the CEGEP Program

Integrated in the QY labs (NUR2 513) and given by the lab staff (attendance required, certificate
not required)

Assume already
has it as part of
their UG Program

Moving Patient’s Safely
Certificate or Proof
of PDSB training

Preferred name

Required for name tag purposes

Aug 15

Aug 15

Aug 15

Aug 15

Log on to Minerva: Personal, name change, verify and update your preferred name. If your legal name is your preferred name, please leave preferred name box blank.

Professional appearance

Name tags to meet legal requirements.

Sept 15 U1

Sept 15 U2

Sept 15 QY

Sept 15 Y1

Must be registered in the following courses according to your program of study:

- NUR1 222 (BScN students only)
- NUR1 239 (BNI students only)
- NUR2 510 (Qualifying Year students only)

Name tags are distributed at Nursing Professionalism Event

Professional appearance

ISoN uniform/uniform
for clinical studies 

Sept 15 U1

May 1 U2

Sept 15 QY

Sept 15 Y1

No Document 
- Required Purchase
at McGill Bookstore
or as otherwise
indicated

 
DURING CLINICAL: REQUIREMENTS

DESCRIPTION

DEADLINE

DOCUMENT(S) NEEDED

Health Assessment Equipment 

Required equipment to
enable health assessment 
(e.g., stethoscope,
pocket flashlight)

Sept 15 U1**

Sept 15 U2 **

Sept 15 QY **

Assume already
has it as part of
their UG Program

No Document 
- Required Purchase

** Students will be
informed of details by
their nursing lab professor

Exposure – Blood/Body Fluids/Injury 

Percutaneous exposure
to body substances or
any other injury places
students at risk and
requires investigation,
reporting, and follow-up

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Completed CSST form

Clinical site requirements 

Additional requirements
determined and communicated
by the specific clinical site
(e.g. hand hygiene,
IT training, etc.)

As required

As required

As required

As required

Documentation and
training will
be communicated by
the clinical setting to
the student at the start
of the clinical course.

Criminal Background Verification and Criminal Reference Check 

Completion of Criminal Background Verification Form by most clinical agencies; Assessment by police department to allow study in certain clinical agencies  

As required

As required

As required

As required

Reference from
police department

OIIQ student registration – additional information

We have just been notified that there have been a few changes made to the OIIQ registration process since we last emailed you earlier this month.  Therefore, please review the following information carefully:

  • OIIQ registration certificate application form:  This document which used to be mailed directly to the student is now being made available on the OIIQ web as a downloadable .PDF document:
  • Another important change
  • The OIIQ website advises to submit the application with all supporting documents and processing when students receive an e-mail notification from the Ordre
  • This email will be sent to the students when the educational institution provides the OIIQ with a list of new students.  We are expecting that McGill Enrolment Services will be submitting this list within the next couple of weeks.
  • OIIQ Registration Certificate:  According to the OIIQ web site, students should receive their Certificate by e-mail within two weeks upon receipt of the application form and supporting documents/application fee.

Reminder:  Students are required to upload a copy of their OIIQ Registration Certificate via our nursing Portal upon receipt of this document.

Consent for release of personal information for clinical placements (HSPnet)

The Ingram School of Nursing uses a web-based application called Health Sciences Placement Network (HSPnet) to coordinate clinical placements. HSPnet is a secure web-enabled application developed and managed by the BC Academic Health Council on behalf of its partners in several jurisdictions across Canada. The HSPnet database contains information about students in clinical placements within health agencies. Students must authorize their educational unit to use and disclose their personal information (name, student profile) and to use (but not disclose) their personal health information via HSPnet for the purpose of locating and coordinating placements as required for their educational program.

Students should read the Identified Purposes and Handling of Personal Information / Traitement des renseignements personnels document to understand what kind of personal information will be kept and sent where.

Then students should read through the Student Consent FormFormulaire de consentement, complete all pertinent information, sign it in blue ink, and upload the signed consent form via the Student PortalPlease note that the Clinical Placements Office must have a signed consent form for each new student entering clinical. Failure to provide a signed consent will delay entry into the clinical site, and consequently delay completion of nursing studies.

French Language Courses

For students who lack proficiency in French, it is recommended that they take French as a Second Language course prior to, or early in, the program. Working knowledge of French is essential when working in the clinical sites throughout the province of Quebec.

The Ingram School of Nursing offers ‘beginner’ and ‘intermediate’ level French language workshops specific to Nursing students. These workshops are free and offered throughout each semester to interested students. Certain courses provide ‘visual translation’ of material presented on slides in class (key English terms have French word appearing adjacent so as to facilitate acquiring medical vocabulary). For more information on these workshops, please contact the Nursing Peer Mentorship Program (NPMP) at npmp.nursing [at] mcgill.ca.

Other resources:

  • The McGill French Language Centre offers credit and non-credit French courses including 3 designed for Health Sciences students Placement tests are required. Visit the French Language Centre for more information.
  • The Faculty of Medicine offers French medical language workshops (basic, low, intermediate) for a minimal fee in fall and winter terms.
  • Dawson College offers a French Language course specifically for health professionals