Neurosciences Panel of the MUHC Research Ethics Board

Please find below information on how to submit and manage projects using the Nagano Platform.

 

New Multi-Centre Mechanism

The Quebec Ministry of Health and Social Services (MSSS) announced significant changes to the MSSS Multi-Centre Research Ethics Review Mechanism (2014 Mechanism).

Under the 2014 Mechanism, as of February 1, 2015, a study to be conducted at two or more institutions within the Quebec public health and social services network will be subject to:

  • One ethics review for all sites conducted by the REB of Record (or CER évaluateur)
  • Site specific assessment (or examen de convenance) at each site
  • Research authorization by the mandated person (personne mandatée) at each site

With these changes, the following review mechanisms will be replaced as of February 1, 2015:

  • The McGill IRB review process;
  • The 2008 Multi-Centre Study Mechanism.

Me Marie Hirtle was appointed as mandated person for the MUHC (MNH) by the Board of Directors.

More information on the 2014 Mechanism is available at MSSS Direction de l`éthique et de la qualité.

 

MUHC Research privileges

As per rule 3 of the “Plan d’action ministériel en éthique de la recherche et en intégrité scientifique”, research privileges are needed to conduct research in a healthcare institution in Québec.  Therefore, MUHC research privileges are needed to conduct research involving MNH patients and/or MNH resources.

The steps to obtained research privileges at the MUHC are as follows:

  1. Go to https://researchportal.muhc.mcgill.ca/
  2. Request a login to the MUHC RI Portal. An assistant should be able to do this for the PI. The login information will be emailed to the PI, so they will have to check their email.
  3. Log in.
  4. Navigate to the research privilege application. You click the “Research” tab, then “Fast Track,” then “Privileges.”
  5. Fill out the application. The system will generate a certificate for research privileges.
  6. Keep a copy of the research privileges for your files.

* The two contact people at the MUHC are Cindy Young, who approves new accounts, and Cindy Intini, who manages the MUHC RI portal.

Cindy Young
cindy.young [at] muhc.mcgill.ca
 
Cindy Intini
Cindy.Intini [at] MUHC.MCGILL.CA
Tel:514-934-1934 ext.71457

 

How to submit and manage projects with Nagano platform

Nagano platform

The Neurosciences Panel of the MUHC REB is now using the Nagano platform for the management and review of research projects.

As of March 7, 2016, Neuro researchers must use the Nagano platform for all their ethics submissions (new and ongoing projects) made to the Neurosciences Panel of the MUHC REB. No paper copies or e-mail submissions will be accepted.

Please visit this web page often, as information will be updated regularly.

To access the platform: https://nagano.muhc.mcgill.ca/login

How does it work?

  • If you are a principal investigator with ongoing protocols, you may access Nagano with your “@mcgill.ca” or your “@mail.mcgill.ca” email address and your McGill password.
  • Otherwise, please send an email to reb.neuro [at] mcgill.ca with your McGill short username, “@mcgill.ca” or “@mail.mcgill.ca” e-mail address and your full name. (Please consider that it may take up to 48 hours (2 working days) before your account is created.)
  • Procedure to create new projects with Nagano (French only) click here
  • Information on how to access and submit forms for annual renewal, amendments, etc. during the conduct of a research project (French only) click here.
  • How to manage the Nagano users for a project (French only) click here.
  • Nagano user guide (French only) click here
  • Training video: English version only

 

Contact information

In case of difficulty or for any query regarding Nagano, please contact:

 

Linda Zegarelli
MUHC Research Ethics Board
Neurology and Psychiatry Panel Coordinator
Montreal Neurological Institute and Hospital
T.514.398.1046 /F.514.398.1375
E-mail: reb.neuro [at] mcgill.ca

OR

James Ellasus
Centre for Applied Ethics,
MUHC
Tel: 514-934-1934, ext. 34323
E-mail: info.nagano [at] muhc.mcgill.ca

 

Other useful links

MUHC Centre for Applied Ethics website

Guide for writing research protocols: click here

 

FAQ about the Nagano platform

Q: Are there submission deadlines?

A: No, there are no submission deadlines, please submit your projects when they are ready.

 

Q: Is the connection to Nagano secured?

A: Yes the connection is secured.

 

Q: Once the submission is completed, what should I do if I want to make changes?

A: Contact Linda Zegarelli or James Ellasus to ensure that your project is not already in treatment. They will give you the necessary information to make your changes.

 

Q: Is it possible for different people to insert documents simultaneously?

A: Yes. Everyone who has an access to a project can access the form to complete the different sections and add documents.

 

Q: When I log into Nagano, which projects will I access?

A: You will have access to all your active and shared projects.

 

Q: How can I give someone access to my project?

A: Only the principal Nagano user for a project can give someone access to this project. Only someone with an MUHC/Neuro Nagano account can be added/removed as a « user » on a project. Procedure (French only) click here.

 

Q: Where can I find the link to Nagano?

A: You will find the Nagano link higher on this page or on the MUHC Centre for Applied Ethics website.

 

Q: Who do I need to contact if I have a problem with Nagano?

A:

Linda Zegarelli (514-398-1046 or reb.neuro [at] mcgill.ca)

James Ellasus (514-934-1934, ext. 34323 or info.nagano [at] muhc.mcgill.ca).

 

Q: What is the recommended browser to use Nagano?

A: Microsoft Internet Explorer (version 8 or above) was tested and guarantees the compatibility of the basic functions of Nagano. Safari has been tested sporadically and is functional. However, Google Chrome is the browser of choice for using Nagano.

 

Q: Will I receive an email when I will need to fill a renewal form?

A: Yes, an email is sent to the email address linked to your Nagano account unless you have changed the default parameters in the “Activity Follow-up” tab of your profile.

 

Q: Can I change the email address linked to my Nagano account?

A: Yes. By accessing your profile, you can add a second email address in the "preferred email" tab. This address will be used first.

 

Q: If I did not have time to complete the entire form, do I lose the filled out fields?

A: No. Each section of the form is saved individually. Just click the button "save and continue" after each question. You can fill out the same form over several days / times of the day.

 

Q: When creating a project, I can say that my project is a multicenter project only if …

A: My project involves two centers or more in Quebec, including my institution.

 

Q: Is the English version of Nagano available?

A: Nagano is currently being translated.  Parts of Nagano are already translated but the platform is not currently functional in English. Please use the French version until further notice.

 

Q: I receive many e-mail notifications from Nagano.  How can I select the type of notification I want to receive?

A: In your profile, click on the “Activity Follow-up” tab and select the Nagano and e-mail notifications you wish to receive (French only) Click here

 

Q: How can I verify the status of my project?

A: On your project page, click on the blue “status” button.

 

Q: What is the “Mise à jour du projet” form?

A: This form was created to populate the Nagano database with the information that we could not migrate from your project’s paper file.  This form gets created automatically the 1st time you update a project that was migrated to Nagano.  You will have the choice to upload the last approved version of your project’s documents with this form or at the time of your project’s 1st Continuing Review in Nagano.

 

Q: Why must I upload the last approved version of all my project’s documents with the “Mise à jour du projet” form or at the time of it’s 1st Continuing Review in Nagano?

A: We could not migrate the documents from your project’s paper file to the Nagano database. We therefore ask you to upload them in Nagano to ensure your Nagano project file is complete going forward.  You will have the choice to upload the last approved version of your project’s documents with the “Mise à jour du projet” form or at the time of your project’s 1st Continuing Review in Nagano.  Please keep in mind that this step must be completed only once and is only applicable for projects that were migrated to Nagano.

 

For any further information, please contact:

 

Linda Zegarelli
MUHC Research Ethics Board
Neurology and Psychiatry Panel Coordinator
Montreal Neurological Institute and Hospital
3801, University Street,
Room: 686
Montreal, Quebec,
H3A 2B4

 

Tel: 514-398-1046
Fax: 514-398-1375
E-mail: reb.neuro [at] mcgill.ca

 

For more information on changes and updates to policies and procedures of the MUHC REBs, please go to the MUHC Centre for Applied Ethics website

Follow Montreal Neurological Institute and Hospital on: