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Rental Information

Concert Hall Rental

 

 On This PageHalls |Policies & Regulations |Instruments |Publicity | Box Office | Receptions - Fee Schedule

 

About the Hall Rental

Individuals and organisations may rent Pollack, Redpath or Tanna Schulich halls for their events. The number of rentals is limited by the availability of these halls as well as the academic calendar of the Schulich School of Music. A signed contract is required for each event. The signature on the contract implies compliance of the lessees with the policies and regulations that govern McGill University, the Schulich School of Music and the Concerts and Publicity Office. Reservations are confirmed when the rental contract is signed and the deposit is paid.

To make sure that the event will run smoothly, the lessees must fill in the production form no later than two months before their events.

The Concerts and Publicity Office offers the following services to its clients: rental of instruments, publicity, box office

Please contact the appropriate staff member for additional information. 

Policies and Regulations

These regulations were issued under the authority of the Vice-Principal, Administration and Finance, and their enforcement delegated to the Building Director of each hall. The regulations are applicable to all staff, students and non-University users who make use of the concert hall facilities.

All national and provincial safety codes, all city by-laws and directives from the Montreal Fire Prevention Bureau and all pertinent McGill University general regulations will be enforced at all times. Jurisdiction with regard to the enforcement of fire and safety regulations is delegated to the University Fire Marshall and the University Industrial Safety Office. Day-to-day supervision with respect to fire and preservation of the premises will be exercised by the Building Director of each hall or his delegate.

The use of technical facilities (lighting, public address system, electrical equipment, as well as stage and backstage equipment of all kinds) pertaining to the hall itself will be supervised by the Stage Manager. These facilities will be operated by trained and authorised personnel only, under the supervision of the Stage Manager. The choice and number of personnel for technical, safety and security purposes are the prerogative of the University.

The lessee is responsible for appropriate insurance coverage acceptable to the University for all damages and liabilities resulting from the event.

Alterations or changes to the integral system of the Hall (lighting, theatrical lighting, ventilation, sound, intercom, electrical power, catwalks, etc.) will not be undertaken without assistance from the Department of Physical Plant. Under no circumstances may holes be made for any purpose in the walls, floors or ceilings of the Hall without the approval of the Department of Physical Plant.

In accordance with Quebec law and McGill University regulations, smoking is forbidden at all times in all areas of the hall and the building in which the hall is located.

The consumption of food and beverages is forbidden in the Hall proper and on the stage during all performances and rehearsals. On occasions such as receptions, etc., the consumption of food and beverages will be permitted in the predetermined designated area.

Access to the attic area and to the mechanical room area is permitted only by personnel authorised by the Department of Physical Plant. Personnel must wear safety harnesses at all times while working in the catwalk area.

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Instruments

Requests for renting the Schulich School of Music instruments must be submitted to the Production Coordinator no later than one month before the event. The prices for renting instruments are listed under the Fee schedule.

Piano

  1. The pianos in all concert locations as well as in the Multimedia Room are maintained at a standardized pitch determined by the Concert Piano Technician (A442). Pitch of the School’s pianos will not be altered under any circumstances for either internal or external users.
  2. Voicing and regulation are appropriate to each instrument and are determined by the Concert Piano Technician. No requests for modification of voicing and regulation will be considered.
  3. Pianos in concert locations will be serviced only by technicians of the Schulich School of Music or their designated replacements.
  4. Any case not covered by the above must be referred to the Piano Committee and agreed to before the signing of a rental agreement for one of the halls or before the date of the first scheduled rehearsal.
  5. For playing in the piano and for other extended piano techniques, only the following actions are allowed:

    • pizzicato, with the fingertip or the fingernail only

    • muting

    • harmonics

    • silent depressed keys

    • glissando

  • Pollack Hall

Steinway, New York 1997 (Ludo)

Playing in the piano is allowed when done according to the rules above. 

The piano may not have any preparation of the action, strings, interior, etc.

Steinway, New York 2002 (Ohga)

Playing in the piano is allowed when done according to the rules above.

The piano may not have any preparation of the action, strings, interior, etc.

Steinway, New York 1975 (Helmuth)

Playing in the piano is allowed when done according to the rules above. 

This piano is available for repertoire with prepared piano. This preparation, including but not limited to marking on the strings and/or dampers must be done in the presence of the Concert Piano Technician.

  • Redpath Hall

Steinway, Hambourg 1985 (Lied)

Playing in the piano is allowed when done according to the rules above. 

The piano may not have any preparation of the action, strings, interior, etc.

  • Tanna Schulich Hall

Yamaha, 2005

Playing in the piano is allowed when done according to the rules above.

The piano may not have any preparation of the action, strings, interior, etc.

Organ

  1. All requests for the use of the Redpath Hall Wolff organ must be submitted to the Organ & Church Music Area Chair via the Production Coordinator. 
  2. The instrument will be serviced only by technicians of the Schulich School of Music or their designated replacements.

Harpsichords

  1. All requests for the use of the Schulich School of Music harpsichords must be submitted to the Early Music Area Chair via the Production Coordinator. The Area Chair will determine which instrument is available and appropriate to the selected repertoire. 
  2. When approved, the Production Coordinator will coordinate the move of the instrument(s) with the harpsichord technician, such move to be charged to the client.
  3. The instruments will be serviced only by technicians of the Schulich School of Music or their designated replacements.

Percussion

  1. All requests for the use of the Schulich School of Music percussion instruments must be submitted to the Percussion Area Chair via the Production Coordinator.
  2. When approved, the Production Coordinator will coordinate the move of the instruments, such move to be charged to the client.

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Publicity

All concerts taking place in Pollack, Redpath and Tanna Schulich Halls are posted on our web site free of charge. 

Box Office

Concerts and Publicity offers a complete ticket sales service, and will accept Visa, MasterCard and debit cards. As of March 1, 2013 the Schulich School of Music Box Office will no longer accept cash. The box office is open during the academic year (September to June) and is located at 555 Sherbrooke St. West (514-398-4547).

Tickets can be put on sale once the contract has been signed and the appropriate deposit has been paid. This service is included in the basic rental fee. However, the lessee is responsible for the following fees: all tax reporting; transaction fees of total purchases made by credit and debit card; for each ticket bought in person at our ticket outlet, or by phone, a service fee per ticket will be charged to the client. A postal service is also available to the consumers. All these fees are listed in the Fee Schedule.

Our box office is affiliated with Réseau Admission Sec. All rental organizations who make use of our box office may also request to have their tickets sold at all Admission outlets. The public will then have the option to buy their tickets in person at any Admission counter, by internet at http://www.admission.com, or by phone at 514-790-1245. Please note that for all tickets purchased through Réseau Admission Sec., an extra service charge will apply.

Anyone choosing to use this service must complete the Box Office Request form no later than two months before their event.

Receptions

Receptions may be organized after an event; associated fees are listed in the Fee schedule. For receptions at which alcoholic beverages will be served or sold, the lessee must obtain a letter of authorization from McGill University; this letter can be obtained via the Production Coordinator. When approved, the lessee must apply for a liquor permit.

2014-2015 Fee schedule

Pollack Hall Fee Schedule

Pollack Hall Rental Rate List[.pdf]

Salle Pollack - Grille de tarification[.pdf]

Redpath Hall Fee Schedule

Redpath Hall Rental Rate List [.pdf]

Salle Redpath - Grille de tarification[.pdf]

Tanna Schulich Hall Fee Schedule

Tanna Schulich Hall Rental Rate List[.pdf]

Salle Tanna Schulich - Grille_de tarification[.pdf]

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