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Registration

All Music returning students are urged to register as soon as possible during the Spring 2014 registration period. Music courses have enrolment limits and fill up rapidly.

Students must register via Minerva. Minerva contains links to class schedule, the eCalendar, instructions on how to register, instructions on how to apply for graduation, personal information changes, and key dates related to registration system hours.

Registration opening dates for Music students for the 2014-2015 academic year:

Students Entering U3: April 8, 2014
Students Entering U2: April 9, 2014
All Other Students: April 10, 2014
Late Registration Begins: August 15, 2014

Fees

Fees are assessed on a term by term basis. Electronic billing is the official means of delivering fee statements to all McGill University students. All charges to the student's account, including tuition, fees, health insurance and other miscellaneous charges are on your e-bill. E-bills are generally produced in the first few days of the month and an e-mail notification that the e-bill is ready to be viewed on Minerva. Minerva is sent to the student's official McGill e-mail address.

Late Payment Fee: Starting as of the Winter 2014 term, students who still have an outstanding balance greater than $300.01 on their account as of February 28th will be charged a late payment charge of $50 in addition to interest. Students who still have an outstanding balance between $100.01 and $300.00 on their account as of February 28th will be charged a late payment charge of $25 in addition to interest.

Students are advised to regularly verify their account balance via Minerva.

Having Trouble Registering on Minerva???

If your fee account is clear, check the following possibilities, each of which is followed by a suggestion for resolution of the problem:

Pay close attention to the following information on the Class Schedule.

Course restrictions to students in a particular program.

Limited enrollment.

Departmental approval.

You will need to obtain a permit over-ride form to register for courses that require special permission. In most cases, approval will be given by the Department concerned. Once you have been granted a permit over-ride, it is your responsibility to add the course section. For more information, please contact the appropriate Department.

Music courses with 'linked' sections, for example; lecture and tutorial, studio and lab, you are required to register for both links at the same time.

According to Minerva, you lack prerequisites; if you believe this to be an error, see the Student Affairs Office.

Special Projects courses are not available on Minerva. Students will require Departmental approval to register. Appropriate forms are available from the Department concerned.

Practical Instruction/Exams and Voice Coaching will be added by the Performance Department after the online request is submitted by the student. For further information, please contact the studentaffairs [dot] music [at] mcgill [dot] ca (Student Affairs Office)

Cancellation of Registration

Should you decide not to return to McGill in September after you have registered, the last date to cancel your registration is August 31, 2014. You must drop all your courses on Minerva. Music students are blocked from dropping practical instruction, voice coaching, and Special Projects. Therefore, a written request must be submitted to the Student Affairs Office. Your registration will be deleted and you will not be charged any administrative fees.

Course Change Period

During the initial Registration Periods, students may make changes to their course registrations (add or drop courses), subject to the requirements and restrictions of their program and of individual courses.

The Course Change deadline, which coincides with the deadline for late registration, is listed as a separate entry in the eCalendar; for ease of reference.

After the Course Change deadline, courses may be added according to each faculty's regulations and only with written permission of the instructor and the Office of the Associate Dean of the student's faculty. A fee will be charged for each course added.

Course Withdrawals

Any course withdrawal from the period after the Course Change Period to the withdrawal deadline, will appear as a 'W' on your record. A 'W' is not calculated in your grade point average. A W simply means you withdrew from a course. A couple of W's on your record will not be a determining factor when your application for further studies is being reviewed.

Do not wait until after your mid-term exam to make a decision. If you are thinking of withdrawing from a course, please consult with the Sr. Advisor before the withdrawal date. Any requests made after the deadline will be considered late and only approved for compelling reasons. You may refer to eCalendar for deadline dates.

Deferrals

Deferred examinations are permitted in case of illness or other exceptional circumstances, i.e. professional engagement.  A Request for Deferral [.pdf] must be completed and submitted to the Student Affairs Office along with supporting documentation.  If the deferral is for a practical examination, the form must be submitted directly to the Departmental Chair of Performance. Students should be aware that deferred examinations are granted only for compelling reasons.

A deferred examination will be entered as L, which will be replaced on official transcripts by the actual mark when the examination is written. A mark of L not cleared by mid-May makes the student ineligible for scholarships.

Supplementals

Supplemental examinations are offered in courses for Arts, Education, Law, Nursing, Physical and Occupational Therapy, Religious Studies, Science and Social Work. For more information refer to the following website. Supplemental examinations in Music academic courses may be given at the discretion of the instructor. A student who receives a mark below 30% in a course is not permitted to take a supplemental examination but must repeat the course. All students wishing to sit a supplemental Performance examination must apply directly to the Performance Office for permission.

University Withdrawal

Students considering withdrawal are strongly urged to consult their Advisor and Student Affairs Office before making a final decision.

It is your responsibility to initiate the withdrawal process, non-attendance of classes does not constitute a University withdrawal. To view the University's Regulations Concerning University Withdrawal, click here. To withdraw from the University, you must withdraw from all your courses on Minerva BEFORE the deadline for University Withdrawal.

Withdrawal After the Deadline:

Withdrawal from the University after the University withdrawal deadline may be granted only under serious, well-documented circumstances. Circumstances which can affect your ability to complete your studies, and which may constitute a valid basis to grant a University withdrawal past the withdrawal deadline include illness, unforeseen financial hardship, or serious family affliction. If you wish to withdraw from the University after the University withdrawal deadline, you must submit your request with appropriate supporting documentation to the Music Student Affairs Office.

If you withdraw from all your courses on Minerva BEFORE the deadline for University Withdrawal,  you will not have a record of study for this term and your student record will remain inactive.  Your McGill email account will become inactive after 30 days.

If you were granted a University Withdrawal after the deadline, your record will indicate "Withdrew from the University" and the date on which your withdrawal became effective. Your McGill email account will become inactive after 30 days.

If you withdraw in the Fall term, you are considered withdrawn from the entire academic year and your Winter term is deleted.

Should you wish to return to McGill in the future, please refer to our readmission procedures here.

Errors in Registration

Students are responsible for the accuracy of their record. Before the end of the course change period, use Minerva to verify course and section registration. To correct an error in registration, you must make your request as follows:

  1. Obtain an 'Error in Registration' form from the Music Student Affairs Office, New Music Building, 7th Floor.
  2. Write a letter explaining why you are making this request. The letter should include when you started and/or stopped attending class. The letter should also include if and when you tried accessing Minerva to register and/or withdraw from the class.
  3. Take your letter and form to the class instructor. The instructor will then confirm the dates that you attended class.
  4. Bring the form and the letter to the Music Student Affairs Office for approval. Allow three working days for the Student Affairs Office to render a decision. If your request is approved, a $50 fee for each course will then be applied towards your student fee account.

Note: In the case of a late withdrawal, the course will not be deleted from the student's record. A notation of 'W' will appear on the transcript.

Satisfactory/Unsatisfactory Option

Students may take one non-music elective per term to be graded under the Satisfactory/Unsatisfactory option, to a maximum of 10% of the student's credits taken at McGill to fulfill the degree requirements. The decision to have a non-music elective course graded as Satisfactory/Unsatisfactory must be made by the student before the end of the add/drop period on Minerva.

The Satisfactory/Unsatisfactory option will convert grades of A through C to 'S' and grades of D, F, and J to 'U'. The S/U option may not exceed 10% of a student's credits taken at McGill to fulfill the degree requirements (e.g. 10% x 90 credit program = 9 credits).

All Satisfactory/Unsatisfactory courses are not included in the credit load required for scholarship consideration and are not included in grade point average calculations.

Proof of Enrolment

Students who require confirmation of their status at McGill can obtain a signed letter listing the terms in which they were registered by accessing their record in Minerva.

  • Log into Minerva.
  • Select the Student Menu.
  • Select the Student Records Menu
  • Click Letters - Proof of Enrolment
  • Select the appropriate term(s) and type of letter
  • Click Submit/Print
  • The letter will open in a PDF file which can then be printed or saved