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Policies & Absences

The full document of ensemble policies and regulations can be found in the University’s Course Calendar (or eCalendar).

To submit an Absence Request Form, please visit http://sites.music.mcgill.ca/ensembles/absencerequest/.

 

Absence Policy

Commitment

Ensembles are courses. Each student who has registered for an ensemble, or who has been assigned to an ensemble, has made a commitment to the ensemble and is required to be available for/attend all rehearsals, concerts, performances, field trips, recordings, and other activities, which constitute the course requirements of that ensemble. If rehearsals outside class meeting times occur, advance notice will be given. These additional rehearsals will be avoided when possible.

How to submit a Request to be Absent from a Rehearsal

Any student who cannot attend a rehearsal for a Large ensemble is required to fill out an “Absence Request Form” (http://sites.music.mcgill.ca/ensembles/absencerequest/) as soon as they learn of their conflict, at least eight (8) days prior to the rehearsal that will be missed.  The student may be required to find a replacement for their  part, in collaboration with the Director.  

Important: No permission is given to be excused from a rehearsal in the week before a concert, including the Dress Rehearsal and the Concert itself, except in the case of illness or an audition for a permanent professional engagement.

 Absences or tardiness without an approved Ensemble Excuse Form will result in a final mark deduction as follows:

  • Excused absences = no loss of grade
  • Tardy to rehearsal, without approved Absence Request Form = loss of one grade point (i.e., B to B-)
  • Absences without approval = loss of one entire letter grade (i.e., A to B)

 Students may be excused from a rehearsal of an ensemble for the following reasons; however, submitting a form with one of these reasons does not guarantee approval of a request.

Professional

An audition for a permanent professional engagement

A master class

A major competition

A professional engagement deemed to be very important for a student's developing career

Important Note: Permission will be given for no more than three (3) rehearsals.

Actions required:

  1. Submit online form as soon as you learn of the opportunity, to a minimum of eight (8) days before the rehearsal to be missed.
  2. Submit proof of invitation to the opportunity via email or in hard copy to the office of the Ensemble Resource Manager (E-110).
  3. Submit proof of support by your practical teacher and the Area Chair via email or in hard copy to the office of the Ensemble Resource Manager (E-110).

Family

Family emergency or an especially important family occasion (ie Weddings, Funerals)

Actions required:

  1. Submit online form as soon as you learn of the event, to a minimum of eight (8) days before the rehearsal to be missed.
  2. Submit proof of support by your practical teacher and the Area Chair via email or in hard copy to the office of the Ensemble Resource Manager (E-110).

Academic

A conflict between a scheduled ensemble rehearsal and a previous important commitment made by the student.

A field trip for another ensemble or class.

An authorized McGill function

Actions required:

  1. Submit online form as soon as you learn of the opportunity, to a minimum of eight (8) days before the rehearsal to be missed.
  2. Submit proof of the conflict with date via email or in hard copy to the office of the Ensemble Resource Manager (E-110).

Illness

Sickness, or emergency medical or dental work.

Actions required:

  1. Submit online form in advance (if possible) or within three (3) days of returning to school.
  2. Submit doctor's certificate, statement from the Student Health Service or equivalent via email or in hard copy to the office of the Ensemble Resource Manager (E-110).

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