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Grades and Student Progress

Grades

The pass mark for all graduate courses and all undergraduate courses not marked as "extra" is 65%. Students receiving a mark of less than 65% will receive a grade of F. For further details concerning the grading system see section 2.9 of the Graduate Courses, Program and University Regulations Calendar.

Grades for reading courses

For students in the MA non-thesis options in Music Education, Music Theory and Musicology, the Reading Courses (MUGS 614, MUGS 615) will be graded Pass/Fail by the advisor, and the grade will be assigned at the end of the term in which the student is registered for the course. The Research Papers (MUGS 635, MUGS 636) will be read by the supervisor of the paper and a second reader, and graded Pass/Fail. In order for the student to pass a research paper, both readers must award a pass. The readers may consult before giving the final grade. Until completed, the research paper will be graded HH (to be continued) through four formal terms of registration, i.e. normally April of MA 2.

Incompletes (K & KE)

At the discretion of the instructor, a mark of "K" (incomplete) may be given to a student who, due to extenuating circumstances, has not finished the course work on time. The deadline for completion and submission of the required work shall be set by the instructor but may not be later than four months after the end of the term in which the course was taken. A "K" form, showing the date by which the course work is to be completed, signed by the student and the instructor, must be submitted to the Graduate Studies Office when the grade for the course is submitted. If the work is not completed by the agreed date, the mark will be changed to "KF", unless a further extension (KE) has been granted. The form requesting a KE requires the signature of the Chair of both the student's Department and the Department giving the course as well as that of the student and instructor. The K/KE Form is available on the Music website - Forms.

Students with more than one incomplete on their record in mid-May will not be considered for Schulich School of Music scholarships for the following year.

Reread policy for graduate courses

See section 3.4 of the Graduate Courses, Programs and University Regulations Calendar.

Failure Policy

Students who have failed one required course in their program of study may automatically write one supplemental examination, if the departmental policy permits, or retake that course or substitute an equivalent course. For the purposes of this policy, "required course" includes either a course required by the student's program of study, or a course that has been designated by the department for an individual student's program of study. A student with any further failures in that course, including the supplemental, or a failure in any other course, will be required to withdraw from their program of study. The policy does not pertain to the failure of comprehensive examinations, doctoral oral defenses, or thesis failures. If plagiarism in a Ph.D. Comprehensive Examination, a thesis, or a doctoral oral defense is established by due University process, the student is considered to have failed with no possibility of repeat, and is required to withdraw from the program. Ph.D. students and Master's students in thesis programs can also be required to withdraw from their program of study for documented lack of performance in research. In cases of retake of a course, the student is required to pay for the fee charged for the course in question.

Student progress

Departments reserve the right to ask students to withdraw from their program if progress is not satisfactory or if they have failed a course required for the program.

Graduate Student progress reports (thesis students)

The annual completion of the Graduate Studies Progress Report is MANDATORY for all graduate students in a thesis program and is intended to serve as an opportunity for the student, teacher and/or advisor and graduate director to review the student’s progress, to establish a set of realistic goals for the following year, and to indicate any areas of weakness which can then be addressed.  It is intended to be a consultative and interactive process to assist both the student, teacher and/or advisor and graduate director in shaping each year’s program of study to best advantage.

The following is a summary of the main elements of the mandatory policy. These steps must be followed for each graduate student in a thesis program:

    1. Annually, the student must meet with, at minimum, his/her teacher and/or area chair (performance) or advisor (music research) and the graduate director.  This meeting should occur in the context of an annual thesis or advisory committee, where appropriate.

The student will be responsible for setting up the meeting. This must be done between January and May of each year. D.Mus. performance students will have their  progress evaluated at their annual advisory committee meeting, which is organized by the Graduate Studies Office between September and December every year.

    2. At the first meeting, written objectives and expectations for the year must be recorded on Form 2 (Graduate Student Research Objectives).  All parties at the meeting must sign this form.  A student who does not agree to sign the form must write a statement detailing his/her objections to the expectations recorded on the form.
    3. Approximately one year later, and every year thereafter, the student must set-up another meeting to review the progress that has been achieved toward the recorded objectives. Prior to the meeting, the student should record his/her accomplishments and progress for the year by completing Form #1 (Graduate Student Research Progress Report).  At this same meeting, objectives for the following year should be recorded on Form #2, as per the procedure described in point 2, above.  All parties must sign Form #2. A student who does not agree to sign the form must write a statement detailing his/her objections.
    4. In the event that recorded research progress is unsatisfactory, a new set of objectives should be developed for the student at the meeting, and recorded on Form #2. These new or interim objectives apply only to the next semester. Evaluation of progress should take place after that semester has concluded, following the steps described in point 3, above.
    5. In the event that a student has two unsatisfactory evaluations they may be required to withdraw from their program of study.  These two unsatisfactory evaluations need not be successive.
    6. All forms are to be kept in departmental files.

Please note this University policy is MANDATORY.

The above-mentionned forms can be found on the Schulich School of Music website at: Graduate Student Progress Report Forms.

Contact information for advisors can be found at: Contact information.