Dissemination of Results to McGill Community

Your students are more inclined to complete course evaluations if they know that the results will be available to them. In addition to providing you with valuable feedback, course evaluation results can be helpful for students when they are deciding which courses to take.

View deadlines and instructions to register a permission decision in MERCURY.


Numerical results of course evaluations, with the exception of Teaching Assistant results, are accessible by McGill students and academic staff for courses when the following two conditions are met:

  1. An instructor has not objected to access; and
  2. An adequate response rate has been received, defined as follows:
    Class Size Response Rate (%)
    5 - 11 minimum 5 responses
    12 - 30 at least 40%
    31 - 100 at least 35%
    101 - 200 at least 30%
    201 or more at least 25%

Written comments are always treated as confidential and are never disseminated. (See policy).

For courses with multiple instructors, all instructors assigned to the course must not object to access for course evaluation results to be disseminated to students.

Deadlines and instructions to register a permission decision

As of the Fall 2017 term, instructors can make permission decisions on a term-by-term basis rather than by academic year. A benefit of this change is that it allows students to view Fall term results when registering for courses for the upcoming academic year.

  Fall 2017 Winter 2017 Summer 2018
Instructors can register decisions between: November 1, 2017 - February 28, 2018 March 1 - May 31, 2018 June 1 - September 30, 2018
Course evaluation results become available on: March 1, 2018 June 1, 2018 October 1, 2018

If you do not register a decision by the deadline, the numerical portion of all your course evaluation results from the current term will be disseminated to students provided that an adequate response rate has been received.

Permission decisions cannot be changed for previous terms once a deadline has passed.

  1. Log in to MERCURY for Instructors
  2. Scroll to the bottom of the page to view the section: Grant/Deny Permission to Disseminate Course Evaluation Results.
  3. Minerva will inform you if you have made a permission decision in the past. If you have not made a decision or if you wish to change your previous decision, select the Click here to continue button.


     
  4. Select the desired option and click Submit:
    • Grant permission: The numerical portion of all your course evaluation results will be disseminated to students. This decision carries over to future terms. You may change your decision in the next term according to the deadlines.
    • Course-by-course option: The numerical portion of all of your course evaluation results will be disseminated to students except for any courses you choose to exclude. Exclusions do not carry over to future terms.
    • Deny permission: The numerical portion of all your course evaluation results will not be disseminated to students. This decision carries over to future terms. You may change your decision in the next term according to the deadlines.
  5. If you register a decision, you can change it within seven days, or by the deadline, whichever is earlier. You may reconsider your decision in the following term.

As at Winter 2017:

  • 63% of instructors have granted permission for their results to be made available.

  • 31% have denied permission.

  • 6% have accessed the form but did not indicate a preference.

View report.


If I do not need to fill out the permission form to have my results available to students, why should I take the time to fill it out?

By actively providing consent to make your course evaluation results available to students, you let the University know that you are aware of the Course Evaluations Policy. This allows us to assess the effectiveness of our communications strategies. It also improves our ability to report on the number of instructors who have granted and denied permission.

McGill University is located on land which has long served as a site of meeting and exchange amongst Indigenous peoples, including the Haudenosaunee and Anishinabeg nations. McGill honours, recognizes and respects these nations as the traditional stewards of the lands and waters on which we meet today.