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Dissemination of Results to McGill Community

In addition to providing you with valuable student feedback, course evaluations allow students to learn about courses and instructors from previous students’ responses. Students are more inclined to complete course evaluations if they know the results will be disseminated. Written comments are always treated as confidential and are never disseminated. (See policy).

View instructions to register a permission decision in MERCURY. The deadline to register a decision for the 2015-2016 academic year is May 31, 2016. 


Numerical results of course evaluations are accessible by McGill students and academic staff for courses when the following two conditions are met:

  1. An instructor has not objected to access; and
  2. An adequate response rate has been received, defined as follows:
    Class Size Response Rate (%)
    5 - 11 minimum 5 responses
    12 - 30 at least 40%
    31 - 100 at least 35%
    101 - 200 at least 30%
    201 or more at least 25%

Note: For courses with multiple instructors, all instructors assigned to the course must not object to access for course evaluation results to be disseminated to students.

As of Winter 2015, 63% of instructors have given permission for their results to be made available while 30% have denied permission. The remaining 7% of instructors have accessed the form but did not indicate their preference (view report).

Instructions to register a permission decision

If it is between September 1 and May 31, you will be able to access the permission form.

  1. Log in to MERCURY for Instructors
  2. Scroll to the bottom of the page to view the section, Grant/Deny to Disseminate Course Evaluation Results.
  3. Minerva will inform you if you have made a permission decision in the past. If you have not made a decision or if you wish to change your previous decision, click on the Click here to continue button.

    Registering a permission decision
     
  4. Follow the instructions carefully before making your decision. Note that you can also enter comments that will be seen with the results. You will be prompted with three options:
    • When you grant permission, the numerical portion of all your course evaluation results will be disseminated to students. Although permission decisions carry over to future years, you may change your decision in the next academic year (as of Sept 2016). Note that permission decisions cannot be changed for previous years.
    • You may also grant and/or deny permission on a course-by-course basis. Please note that if you choose this option, course-by-course permission does not carry over to future years and thus you must indicate your decision every academic year. Note that permission decisions cannot be changed for previous years.
    • When you deny permission, the numerical portion of all your course evaluation results will not be disseminated to students. Although permission decisions carry over to future years, you may change your decision in the next academic year (as of Sept 2016). Note that permission decisions cannot be changed for previous years.


    Please note that if you do not register a decision by May 31, 2016, the numerical portion of all your course evaluation results for the current academic year will be disseminated to students provided that an adequate response rate has been received.

  5. Select the desired option and courses (if you are choosing to grant and/or deny permission on a course-by-course basis) and click Submit.
  6. You will have seven (7) days to edit your decision. After this time, it is not possible to change your decision. You will be able to reconsider your decision for the following academic year as of September 1.
     

Availability of results

Numerical course evaluation results that have been disseminated to the McGill community from the previous academic year (Fall and Winter) are available as of June 1; Summer results will be displayed as of September 1.

For example, results from Fall 2015 and Winter 2016 will be displayed as of June 1, 2016. Summer 2016 results will be displayed as of September 1, 2016.


If I do not need to fill out the permission form to have my results disseminated, why should I take the time to fill it out?

By actively providing consent to have your course evaluation results disseminated, you let us know that you are aware of the Course Evaluations Policy. This allows us to assess the effectiveness of our communications strategies. It also improves our ability to report on the number of instructors who have granted and denied permission.