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Thesis Submission Procedures

Prior to submitting a thesis for external review, the thesis examiners must be selected. This is done by submitting a Nomination of Examiners and Thesis Submission form, which must be approved by the Department. This form is then submitted along with the thesis.

Submission of the thesis and accompanying forms is done at Graduate and Postdoctoral Studies, but copies must also be provided to the departmental Graduate Program Coordinator, as described below.

Nomination of Examiners and Thesis Submission Form

When a thesis is submitted to the Thesis Office of Graduate and Postdoctoral Studies, it must be accompanied by a Nomination of Examiners and Thesis Submission Form, completed jointly by the supervisor and student.

In the case of a master's degree, the examiner is normally from within the Department or another department in the McGill Faculty of Engineering. The examiner should not have been involved in supervising the thesis. 

In the case of a PhD degree, the internal examiner must be from McGill and preferably from the Department. An external examiner from outside McGill must also be selected.

The student should not contact potential examiners. A representative designated by the Department is responsible for securing the examiners' agreement to participate, and GPS will forward the theses and examination forms.

The Nomination of Examiners and Thesis Submission Form should be submitted to the Graduate Program Coordinator in time to be reviewed by the Graduate Administration Committee (GAC) at a meeting preceding the expected submission date. The GAC typically meets on a monthly basis. If changes are suggested by the GAC, these are communicated to the supervisor. Once approval is obtained, the form is signed by the Department Chair and returned to the supervisor.

Thesis Submission

Initial Submission

Theses are submitted to the Thesis Office of Graduate and Postdoctoral Studies (GPS) in Room 400 of the James Administration Building. Detailed procedures for doing this as well as the relevant deadlines to be met in order to graduate by a particular date are available on the GPS website.

In the case of a master's thesis, you will need three double-sided, numbered copies of the thesis. If you have a co-supervisor, you will need four copies. Your name and program should be clearly marked on the spine of the thesis and a typed label prepared for the front cover. The label should list a) the thesis title, b) your name, c) the department name, and d) the program (i.e., Master of Engineering). Two copies, or three if there is a co-supervisor, should be submitted to the Department Graduate Program Coordinator (GPC) along with a copy of the completed Nomination of Examiners and Thesis Submission Form. The final copy, the original, should be submitted to the Thesis Office.

In the case of a PhD thesis, you should make seven double-sided, numbered copies of the thesis, or eight if you have a co-supervisor. Your name and program should be clearly marked on the spine of the thesis and a typed label prepared for the front cover. The label should list a) the thesis title, b) your name, c) the department name, and d) the program (i.e., Doctor of Engineering). Five copies, or six if there is a co-supervisor, should be submitted to the Department GPC along with a copy of the completed Nomination of Examiners and Thesis Submission Form. The two remaining copies, of which one is the original, should be submitted to the Thesis Office.

When the thesis is submitted to the Thesis Office, it must be accompanied by the original Nomination of Examiners and Thesis Submission Form and a completed Library and Archives of Canada Non-exclusive License Form, UMI Form, McGill Library Waiver Form and Thesis Submission Checklist, available on the GPS website and the Forms and Templates page of this guide.

The Thesis Office arranges for the review of the thesis by the external examiner. The Department is responsible for sending a copy of the thesis to the internal examiner and the supervisor.

Final Deposition

Once all corrections have been made, the final thesis is submitted through e-Thesis. The GPS website provides detailed procedures for doing this as well as the relevant deadlines to be met in order to graduate by a particular date. Previously submitted theses can be found on the McGill Library website.