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MEng Policies and Procedures

Departmental policies specific to the master's degree relate to the MEng Seminar (MECH 609) and MEng (Non-Thesis) report (MECH 603/604). These are detailed below.

Masters Seminar: Setup and Conduct

The Master's Seminar course (MECH 609) is compulsory for MEng (Thesis) and MEng (Non-Thesis) students. All MEng students (except MEng Aerospace) will be required to attend at least 12 seminars during their course of study. Each student is required to present one seminar.

The dates of the seminars will be scheduled each month by the Graduate Program Coordinator (GPC). A maximum of five seminars will be scheduled per month, and it is important that students book their time slots well in advance by emailing the GPC.

Each speaker will be required to present a seminar for 20 minutes to be followed by a 10-minute question-and-answer session. The student's seminar will be evaluated by the Master's Seminar Supervisor and a letter grade will be assigned. The following evaluation scheme will be used:

  • organization and content: 45 points
  • delivery of presentation: 25 points
  • question session: 20 points
  • peer review*: 10 points

Total: 100 points

* A peer-review form will be handed out to each member of the audience to rate the quality of the presentation based on several factors. This form will also help to ascertain the attendance of students at these seminars.

Scheduling a Seminar

Students should make sure that their research or design work is finalized before presenting their seminars. Normally, presentations are done up to one month before or after thesis and project report submission. The steps to follow are presented below.

1. Prepare an abstract (see template) and have it approved and initialed by supervisor. This abstract should be 12 to 18 lines long and should include

  • the problem or issue and its significance;
  • how the problem was solved or addressed, including basic ideas and methods;
  • what will be presented during the seminar; and
  • a discussion of the student's contributions in the area of research.

2. Submit the abstract to the GPC. This should be done at least two weeks prior to the anticipated presentation date. Note that students' supervisors must attend their seminars; therefore, students should confirm supervisors' availability for a proposed date and time before bringing abstracts to the GPC. The GPC will seek the Master's Seminar Supervisor's approval for the abstract then confirm the date of the presentation and advise the student of any modifications to be made.

3. Provide one copy of the final abstract to the GPC. The GPC will forward it, along with the date, time and location of the seminar, by email to MEng (Thesis and Non-Thesis) students and departmental Faculty members. 

4. On the day of the seminar, the presenting student should prepare the seminar room (ENGMD-267). This should be done well in advance of the starting time to ensure that the presentation is not delayed. An overhead projector and LCD projector are available in ENGMD 270. For assistance with this equipment or to arrange additional projection equipment, please contact the GPC in room ENGMD 270 or by phone.

A "Best Seminar of the Year" award will be granted to recognize presentation excellence. The selection criteria for this award will be the same as in the evaluation scheme mentioned above.

MEng (Non-Thesis) Project Report Guidelines

Master of Engineering projects can be related to a theoretical, computational or experimental study, or to an engineering design, as chosen by the supervisor in agreement with the student. While the topics can vary widely, all the projects must be finalized in a project report, which is worth 12 credits.

Format

The project report should be 30 to 60 pages in length, including figures, tables and appendices. It must be typed in a 12pt font with 1.5- or double-line spacing. Double-sided copies are strongly recommended.

Students are to submit reports to their advisors, who will then review them and, if satisfied, nominate examiners. Also, please be advised that all MEng (Non-Thesis) students must apply to graduate on Minerva.

Content

The Report should contain

  • a title;
  • an abstract;
  • a brief introduction containing a statement of the objectives of and motivation for the project, a brief discussion of previous related work and a description of the sections to follow;
  • one to three main chapters presenting the work done by the student and the results obtained, with a proper discussion of the relevance of these results;
  • a brief "Conclusions" section discussing the main contributions of the project work; and
  • a concise list of references.

Evaluation

The Graduate Program Director (GPD) will select one of the reviewers nominated by the supervisor to review the report. The supervisor will also be asked to provide a review. The GPD will assign a mark based on the two reviews. Assessment criteria include the quality of the work, the relevance of the results obtained and the quality of the presentation. The reviewers' comments will be communicated to the student, and the project supervisor will guide the student in addressing those comments in the final version of the report.