Quick Links

Communications

Welcome to Macdonald Communications!

The focus of our work is to share your news and stories with the communities we serve in order to highlight and promote the innovative work which is being undertaken by the Faculty’s staff and students. Over the years, some of our most interesting stories have come from members of our community.

You are our best source of information! Do not hesitate to communications [dot] macdonaldatmcgill [dot] ca (contact us) if you have a question or a story that needs to be told, whether it be related to your research, teaching, special projects or outreach activities.

Kathy MacLean
Manager, Planning and Communications                                  
McGill University, Macdonald Campus

Office: (514) 398-8636
Cell: (514) 923-8636
Kathy [dot] macleanatmcgill [dot] ca (Email)

Helen Cohen Rimmer
Web Manager (FAES website)

Office: (514) 398-7536
Hcrphoto [dot] macdonaldatmcgill [dot] ca (Email)


Communications Tools

We invite you to familiarize yourselves with the various tools which are available to the Macdonald Community. 

FAES website

The website is updated regularly. Special projects require booking. For more information contact our hcrphoto [dot] macdonaldatmcgill [dot] ca (Web Editor)


Focus on Macdonald electronic newsletter

Focus on Macdonald is published three times a year by the Faculty and the University Advancement (Macdonald) team and covers a variety of themes. The newsletter is emailed to all alumni with an active email address, faculty and staff.  For more information contact communications [dot] macdonaldatmcgill [dot] ca


Electronic Display Screen located in the lobby of the Macdonald-Stewart Building

*SEPTEMBER 10: ELECTRONIC SCREEN TEMPORARILY OUT OF ORDER

Content consists of public service announcements of interest to the Macdonald community.  Content is updated weekly during the academic year on Wednesday’s. Deadline for submission is Monday noon. Only ads that conform to the specifications required will be posted. See the Promoting Events tab for guidelines.


Macdonald Campus of McGill University Facebook page

Feel free to share your stories, photos and videos on the page directly.  Please note that the content will only go live once it is approved by one of the Admins.


University Services

Quick Guide to University level services

The University through its Office of Communications and External Relations  offers a wide range of services to our community including media relations, internal communications through the McGill Reporter and What’s New and the research publication Headway.    

The Media Relations Office assigns staff to various beats within the University and you can reach these key individuals here .  Do let us know about any projects which you have in the MRO pipeline.

Expert List

Are you on the Faculty Expert List maintained by the Research Office?

Once a year...

  • check the list of Research Expertise maintained by the Research Office to ensure that your listing is correct. If the listing requires modification contact research [dot] macdonaldatmcgill [dot] ca
  • check the University’s media-guide to ensure that your listing is correct.  Modifications can be submitted through this page.

Promoting Events

The primary tool for reaching student audiences is through the Macdonald Campus Student Society (MCSS).  MCSS publishes a weekly newsletter “The Mouthpiece” that is distributed to on-campus student, faculty and staff subscribers each Tuesday.  Submit content to http://mcss.mcgill.ca/en/news/mouthpiece/submit

A display screen for public service announcements targeted at a general audience, is located in the lobby of the Macdonald-Stewart Building. Content is posted weekly during the academic year on Wednesday’s. See the information below on how to prepare and submit your ad. Only ads that conform to these specifications will be posted.

Requests to post details of upcoming academic activities such as special lectures/seminars for a general audience should be sent to our hcrphoto [dot] macdonaldatmcgill [dot] ca (webmaster).


*SEPTEMBER 10: ELECTRONIC SCREEN TEMPORARILY OUT OF ORDER

Event or notice submission guidelines

To share your events or notices on any of our event calendars (electronic screen, Mac Events, Facebook page, McGill Events Calendar), please follow the guidelines below:

PowerPoint Users

  1. Set slide size: Design->Page Setup->On-screen show 16:9->Landscape

  2. Create the slide: design for visual impact. Your ad is only posted for 8 sec., so make it count.
    Make sure that you include all relevant information (title, date, time, location, contact info)

  3. Save as a .PNG (Portable Network Graphics)

  4. Email your .PNG file to communications [dot] macdonaldatmcgill [dot] ca. The display is refreshed every Wednesday.

Using a graphics program? Images must be set to 1920 x 1080 px.

The MCSS Mouthpiece

The Macdonald Campus Students’ Society Mouthpiece is published once a week on Tuesday’s.  Content submission http://mcss.mcgill.ca/en/news/mouthpiece/submit

Using Email

The Faculty maintains several email distribution lists for internal use only.

Best Practices

Give as much info as possible in the subject line.  Indicate both the action required and describe the contents of email. Many devices will pick up these details and allow users to easily add the event to their calendars.

Example: Subject: FYI Measuring Diet Quality, Terry J. Ballard, FAO, March 27, 2014 @ 2pm, Faculty Lounge

In the first line of your email, advise readers of your target audience (i.e. who you have distributed the message to). 

DISTRIBUTED TO:  All Faculty and Staff, Macdonald Campus

All Students, Macdonald Campus (via Macdonald Communications)


Faculty and Staff = Mac-Allusersatcampus [dot] mcgill [dot] ca

The Faculty’s Allusers-Macdonald list targets over 300 faculty and staff members.  All individuals who receive email from this list may send to the group.


AcademicsAcademics-Macdonaldatcampus [dot] mcgill [dot] ca

The Academics-Macdonald list targets academic staff and select administrators. All individuals who receive email from this list may send to the group.


Students (All students)

Distribution lists for our students are access restricted.

Only messages that are of a general nature and relate to University business will be considered for distribution.  Please forward such requests to communications [dot] macdonaldatmcgill [dot] ca


Students (Graduate)

The graduate student distribution is access restricted.

Only messages that are of a general nature and relate to University business will be considered for distribution.  Please forward such requests to the Macdonald Office of Graduate and Postdoctoral Education (send to Susan.Gregus but hide her details if possible).

Photo Guidelines

Guidelines for taking and posting photos online

NOTE: Just because photos are online does NOT make them public access. If you wish to use a photo that you find online, take the time to request permission from the photographer. If that information is not available, then contact the communications [dot] macdonaldatmcgill [dot] ca (Communications Officer) or hcrphoto [dot] macdonaldatmcgill [dot] ca (web manager).

  1. Camera should be set at highest resolution possible (largest file, least compression).
  2. Photos should be at least 1 MB or higher. That will allow us to crop if needed without losing resolution.
  3. Photos should be in landscape as much as possible.
  4. Check the background, especially when taking lab photos! There are often items left around that detract from the photo.
  5. Ensure that photos demonstrate personal/food safety equipment/clothing being used if required (i.e. labs etc…).
  6. As much as possible, poses should look natural and not contrived. Avoid people standing in a line unless it is at a casual event (happy group) or a formal presentation.
  7. “Action” shots work best, i.e. people doing something that engages the viewer.
  8. Intriguing settings, equipment or specimens can also make good subjects if the description can point the viewer to more details.
  9. Include captions for your photos, with a link to more information.
  10. If there are people in the photos, have them sign a photo release which can be found here.

FAQs

What do I do if I have a great news story to tell?

If you have a great story or a discovery, publication or breakthrough to share contact the Media Relations Office but do let us know as well so that we can act in an informed manner and get this information out through our own communication channels.

Does your office write press releases?

No we do not but the University’s Media Relations Office does. Please contact the MRO directly but let us know what you are working on as well.

May I use the Macdonald crest in my publication or poster?

The Macdonald crest is reserved for alumni relations purposes. Permission for the use of the crest must be authorized by the Director of the Macdonald Development and Alumni Relations Office.