In accordance with McGill University regulations, the department follows the standard McGill procedure of annual student progress tracking (further information can be found on the GPS website). This process consists of 3 Forms that are filled out every year:
In Form 1 ("Graduate Student Research Objectives Report Form"), the student, together with the supervisor and GPD, specifies plans for the upcoming academic year. It is usually filled out in the advising meeting in May (see below), except for the incoming students, who fill it out together with the GPD after their arrival in the early fall.
At the end of the academic year, usually in April, the students report their progress in the annual progress report (GPS Form 2, "Graduate Student Research Progress Record"), to which we added an an optional self-assessment section (cf. Appendix A.2 of the student handbook).
The faculty in the department then meet (usually in May), to assess graduate students’ performance during the preceding year, taking into account the student's report from Form 2, and using criteria pertaining to course work and other degree requirements, research, conferences and publications, as well as departmental involvement (see the list of department expectations, Appendix A.1 of the student handbook). During the meeting, the department fills out the GPS Assessment Form (Form 3, "Graduate Student Research Progress Report Form"), which includes a Linguistics-specific section with written feedback from the Department.
Subsequent to the Department’s assessment meeting, each student meets with the Graduate Program Director and at least one other faculty member (usually the student’s supervisor) for an advising meeting. During the meeting, the Department’s assessment will be discussed. In addition, the student, in consultation with the supervisor and the Graduate Program Director, decides on plans and objectives for the upcoming summer and the next academic year, and for this purpose fill out GPS Form 1 again.
For further information on annual student progress tracking, see http://www.mcgill.ca/gps/policies/tracking/.