This Web page records the most recent updates to Collection Services Staff Web documents.

To make a well-formatted print copy of any of the pages on this website, use the "Print" link located in the upper right-hand corner of the page.

Date: Dec. 22, 2008 - Meeting notes and decisions

The notes for one of the LC Bulletins Meetings for CSB 114-117 have been added to the page. Written by Barbara Finlay.

Date: Dec. 19, 2008 - Series Cataloguing Procedures

Chris Oliver has written a new cataloguing procedure for series, explaining the MARC coding practice change and series in new LC records.

Date: Feb. 22, 2008 - Multiple Copies on the Same Holdings Record

Chris Oliver has written a new procedure to follow when multiple identical copies are held in the same location.

Date: April 16, 2007 - Meeting notes and decisions

The notes for the LC Bulletins Meeting: CSB 110-113 have been added to the page. Written by Ruth Sonksen.

Date: April 16, 2007 - Aleph sub-library and collection codes

Pat Riva has updated this document to show a few new codes and name changes.

Date: April 16, 2007 - Descriptive cataloguing

This section has a new document, Reissued/Revised Volumes in a Set, written by Pat Riva.

Date: April 16, 2007 - Items

A reference has been made to: Item records document for HSSL Access Services, a new document written by Pat Riva for the Library Technical Services Website.

Date: Nov. 7, 2006 - Chinese, Japanese, Korean

Pat Riva has written two new documents describing the use of CJK scripts in Aleph bibliographic records.

Date: Nov. 7, 2006 - Bibliographic utilities, OCLC

This section has a new document, OCLC and CJK, written by Pat Riva.

Date: Nov. 7, 2006 - Aleph sub-library and collection codes

Pat Riva has updated this document to show a few new codes and name changes.

Date: Nov. 7, 2006 - Items

Pat Riva has revised Item Status Codes List because the new loans policy has changed several special materials loan codes.

Date: Nov. 7, 2006 - Descriptive cataloguing

Pat Riva's 2006 Tag Chart Update has been added under Descriptive cataloguing.

Date: Nov. 7, 2006 - Remote tools

A link has been added under "Other Sites": ISBN Check Digit, a website from Jeremy Bradbury, School of Computing, Queen's University.

Date: May 16, 2006 - Videorecording procedures

Marc Richard has revised his Notes on Cataloguing Videorecordings.

Date: May 16, 2006 - The Cataloguing section of the Electronic Resources page on the main LTS Website has been updated to include MARCIt clean-up procedures. Written by Joanna Andrews April 11, 2006.

Date: May 16, 2006 - Bibliographic utilities, OCLC

Two new documents have been written by Pat Riva: Coutts FTP Files, and: Coutts OASIS.

Date: May 3, 2006 - Cataloguing of Electronic Resources

Two documents have been revised by Ruth Sonksen: Summary to eResources Cataloguing, CBS 97-105, and: Creating and saving local Aleph templates. Revised Mar. 21, 2006.

Date: May 3, 2006 - International Population Census

The IPC is broadly arranged into three chronological divisions and six geographical divisions, for a total of eighteen groupings. The table at the end of this document gives the Aleph system number for each grouping, as well as its Government Documents microfilm number. Written by Marc Richard.

Date: March 13, 2006 - Authority validation charts and Aleph Indexes

A list of MARC tags and indicators you can validate using F3 & F4, and a list of the Aleph indexes showing which MARC tags are included in each index. Both updated by Pat Riva.

Date: March 13, 2006 - LC Bulletins Meetings: CSB 106-109 and 2005 AACR2 Amendments

Notes from the meetings prepared by Karen Jensen.

Date: March 7, 2006 - Medical cataloguing

Updated by Karen Jensen to note that Osler Library rare materials are catalogued as pamphlets if = or less than 50 p.

Date: March 2, 2006 - MARCIt and Acquisitions - Adding new e-journals

Written by Joanna Andrews.

Date: February 27, 2006 - CD, CD-ROM, DVD, DVD-Audio, DVD-ROM

Located on the LTS public website, but a link is provided from the staff site under Cataloguing. Covers LTS policy for handling optical disc monographs and serials, including cataloguing, processing, the responsibilities of the receiving libraries, and physical considerations. Written by Joanna Andrews, revised by Karen Jensen.

Date: February 22, 2006 - Books 24x7 Files and YBP Files: YBP Brief Order Records for Firm Orders

Updated by Pat Riva.

Date: January 24, 2006 - Authority creation procedures

Written by Barbara Finlay.

Date: January 17, 2006 - Authority validation with F3, CTRL+F3 and CTRL+F4

Written by Barbara Finlay.

Date: January 12, 2006 - 2005 Tag Chart Update

Written by Pat Riva.

Date: January 12, 2006 - Bibliographic utilities, OCLC

Information on AG Canada, YBP, and OCLC revised by Pat Riva and Joseph Hafner.

Date: December 6, 2005 - Cataloguing Music Microfilms

Information and examples for cataloguing music microfilms, how to handle the item records for them. Written by Joseph Hafner.

Date: December 6, 2005 - Cataloguing CMC Scores

Document including information, instructions, and examples for the cataloguing of scores from the Canadian Music Centre. Written by Joseph Hafner.

Date: December 2, 2005 - Authorities

Procedures in this section revised by Barbara Finlay.

Date: November 30, 2005 - Relator codes

Three new relator codes have been added to the list, which include codes for authors of introductory material, illustrators and transcribers. Revised by Joseph Hafner.

Date: November 28, 2005 - Music cataloguing procedures

Documents on Music A/V Materials and Music Cataloguing Information have been added to the Cataloguing Information. Prepared by Joseph Hafner.

Date: November 23, 2005 - Medical cataloguing

Updated to account for Health Sciences Library name change to Life Sciences Library, use of LC call numbers at the Life Sciences Library, and a change to marking Osler Library pamphlets before processing.

Date: October 20, 2005 - Complex copy cataloguing

Updated to account for Health Sciences Library name change to Life Sciences Library and use of LC call numbers at the Life Sciences Library.

Date: September 2, 2005 - Changes to the ISBN format in 2007

Information about 13 digit ISBNs.

Date: July 11, 2005 - Easy to Read Diacritics for Aleph

The diacritics in the Aleph Cataloguing Module are hard to read, but use this guide, called Aleph Floating Keyboard Guide, to clearly see what they are. Prepared by Marc Richard.

Date: June 8, 2005 - Aleph 16.02 upgrade information for LTS staff

PowerPoint presentations, documentation and other training material.

Date: June 7, 2005 - Aleph 16.02 upgrade Public Services Overview Session

PowerPoint presentations for the Public Services Overview, including the general overview and the acquisitions information. Prepared by Joseph Hafner and Louise Nadeau.

Date: May 31, 2005 - A-G Canada Transfer Procedures

Procedures to transfer A-G Canada records into the Aleph database. Prepared by Pat Riva.

Date: May 10, 2005 - Library Conferences Attended by LTS Staff for 2004 and 2005

Conferences attended updated through March 2005. Updated by Joseph Hafner.

Date: March 28, 2005 - Local Table for Cuttering Literary Criticism

How to use of .xZ5-.xZ999 for criticism of literary works. Created by Marc Richard.

Date: March 24, 2005 - AACR2 Amendments 2003 & 2004 Meeting

Minutes of the March 17, 2005 meeting to review the 2003 & 2004 Amendments to AACR2 presented by Chris Oliver. Minutes by Pat Riva.

Date: March 22, 2005 - Item Status Codes

A revised list of all the Item Status Codes and when you can use them. Written by Pat Riva.

Date: March 15, 2005 - Relator Codes

A document has been added on Relator Codes, including which ones are used at McGill. Written by Joseph Hafner.

Date: March 10, 2005 - Medical cataloguing

QP LC classification excluded from Osler Library cataloguing, unless the work is about the physiology of wild animals in general. Revisions by Karen Jensen.

Date: March 10, 2005 - ChangeDetect box removed from this page because it does not work on the Gateway. Karen Jensen.

Date: March 8, 2005 - Cataloguing McGill Theses and Research Reports

Revisions by Eleanor Turner and Pat Riva.

Date: February 26, 2005 - LC Bulletins Meetings: CSB 97-105

Minutes: Marc Richard and Pat Riva. Dates of meetings: Jan. 18,20,25, & Feb. 1, 2005. Library of Congress Cataloguing Service Bulletins 97-105 report on changes and local decisions related to the changes.

Date: February 23, 2005 - Authority validation charts

A list of MARC Tags and Indicators you can validate using F3 & F4. Prepared by Pat Riva.

Date: February 7, 2005 - Videorecording procedures

This page includes a new version of Notes on Cataloguing Videorecordings revised by Marc Richard.

Date: December 13, 2004 - Dropping/Linking provisional records

Revised by Pat Riva.

Date: November 5, 2004 - Descriptive cataloguing

This page now includes the 2004 Tag Chart Update.

Date: November 1, 2004 - Diacritics

A new page has been made to cover diacritics.

Date: October 29, 2004 - Complex copy cataloguing

Mentions AACR2 first published in 1978, we should change the cutter on the 050 when changing the main entry on old copy, and we should delete 500 |5 local notes.

Date: September 28, 2004 - Creating requests for eBooks

This procedure has been withdrawn as we can no longer order eBooks from Blackwells.
Louise Nadeau

Date: September 28, 2004 - eBooks in Collection Manager

Revised by Louise Nadeau

Date: September 3, 2004 - ALEPH Sub-library and collection codes

A new location code was added for the Health Sciences Asclepius Project - HLTH ASCLE.
Author: Pat Riva

Date: June 14, 2004 - A-G Canada records: Checkout, FTP and loading into Aleph.

Procedures to transfer and load A-G Canada records into the Aleph database.
Author: Pat Riva

Date: June 14, 2004 - Aleph Indexes - MARC tags included

A table showing for each Aleph staff mode index which MARC tags are included.
Author: Pat Riva