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How to use Colombo ILL

This page is currently under revision (July 2014)

Colombo is a web-based interlibrary loan (ILL) system used to
  • Search multiple university and other library catalogues simultaneously
  • Request items not held at McGill Library
  • Track the progress of any request made


Advanced search

Search multiple library catalogues, locate the item you want to borrow, then request it.

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COLOMBO search

Go to Advanced Search after signing in.

  • Step 1
    Enter your search terms within quotations, e.g "end of poverty"
  • Step 2
    Choose a group of libraries from the Profile. The recommended profile is "Suggested Verification Sources" which includes OCLC’s Worldcat and the Center for Research Libraries.
  • Step 3
    Click on the "Go" button to activate the search
  • Step 4
    Get it
    Look at the search results. Click the "Get it!" link for any item you want to borrow. You don’t need to choose the "best" library, as the system will do this automatically. If you have not signed in, the system will prompt you to do so.
  • Step 5
    If you do not need the item after a certain date, specify the date by clicking on the pop-up calendar, or by typing it in the following format: 04 Sep 2008.
    Additional information section of the request form
  • Step 6
    Select a pickup location

Create a request

If you do not obtain the desired results using the Advanced Search, you can request the item using a form.

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Create a request in COLOMBO
  • Step 1
    Select the Create Request option under "My Account"
  • Step 2
    Select an Item Type ("book", "journal" or "other")
  • Step 3
    Select a Service("Loan" for books, conferences, music scores, theses or films; "Copy" for journal articles, conference papers or book chapters)
  • Step 4

    Complete the form by providing as much information as possible regarding the item you want to request. Add Special Instructions or information when appropriate.

  • Step 5
    Specify a date if you do not need the item after a certain date by clicking on the pop-up calendar, or type the date using the following format: 04 Sep 2007
    Additional information section of the request form
  • Step 6
    Select a pickup location

To search effectively

  • Use the Advanced Search option
  • Use quotation marks for a title, author or a phrase search
    • e.g. "end of poverty" or "Atwood Margaret"
  • Do not use the web browser's "Back" or "Forward" button. Use the buttons provided on the screen, such as "Search Results" to return to a list
  • Search journal titles not article titles
    • e.g. "Journal of History"
  • Place author surname first
    • e.g. "Atwood Margaret"
  • Right hand truncation of search terms will occur
    • e.g. global will also retrieve globalization
  • Click on "Sign Out" link to exit

My Requests

The progress of your request can be monitored in COLOMBO.

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  1. Click on the "My Requests" option under "My Account"
  2. Your current requests will be displayed
  3. If a journal article you have requested is no longer in the list, check your email for notification that it has been received
  4. Click on “Show everything” to view completed requests
  5. Track requests
    The Status field displays the following terms to inform you about the progress of your request:
    • Cancelled - your request is now cancelled
    • Completed -your request is now completed
    • New - your request has been received by the McGill Library Central ILL Service and will be processed soon
    • No holdings found/available - the McGill Library Central ILL service continues to seek other potential suppliers
    • Overdue -the item is overdue at the supplying library which requests its return
    • Pending - your request has been sent to a potential supplying library
    • Recalled- the item has been recalled by the supplying library. Please return it immediately
    • Received - your requested item has arrived. Check your email for pickup time and location
    • Returned - your requested item has been sent back to the supplying library
    • Shipped - your requested item has been shipped from a supplying library but has not arrived yet

Notification

The Interlibrary Loan Office will send you email notifications when:

  • The item you requested has arrived and is ready to be picked up
  • Additional information is required to process your request
  • The item has been located in one of the McGill Library

Pickup locations

Items may be picked up at the Loans Service Desk of the following libraries

  • Education Curriculum Resources Centre
  • Humanities and Social Sciences Library
  • Islamic Studies Library
  • Life Sciences Library
  • Macdonald Campus Library
  • Marvin Duchow Music Library
  • Nahum Gelber Law Library
  • Schulich Library of Science and Engineering

Cancelling a request

To cancel a request you previously made, use the Cancel icon that appears in MY REQUESTS. Click Submit to cancel the request. COLOMBO confirms the request is cancelled. In the My Requests Search Results COLOMBO shows “Request No Longer Required”.


Colombo troubleshooting tips

Browser compatibility

COLOMBO is compatible with Internet Explorer for Windows versions 7.0 or higher and Firefox 2.0 or higher. For Macs, it is compatible with IE version 5.2 (Mac OS) and higher and Safari 2.0 (Mac OS X) and higher.

Timeout error messages

Colombo timeout

This COLOMBO timeout error message seems to be related to your browser's Cookies settings. To solve the problem, please follow these steps:

  1. Clear out your web browser's temporary internet file and cookies file.
    • In Internet Explorer, from the Tools menu, choose Internet Options. Click both the "Delete Cookies" and "Delete Files" buttons.
    • If you use a different browser, please consult its documentation or Help files on how to clear cookies and cache.
  2. After clearing those files, close any browser windows that are open.
  3. Open a fresh web browser window.
  4. Login to COLOMBO and begin a new search.

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