Strategic intention B
Executive owner(s)
Diane Koen/Colleen Cook
Collaborators
Architects: Collaborative partnership between EKM Architects, Montreal and Shepley Bulfinch, Boston.
Project Team:
McGill University: Colleen Cook, Diane Koen, Lorraine Mercier (Architect, University Services), Paul Guenther (Planning, University Services)
EKM: François Emond, Shanie Jalbert. Shepley Bulfinch: Janette Blackburn, Steve Erwin, Jay Verspyck
Feasibility Study Communication Group: Established in early September 2014. The Stakeholder Communication Group represents the broad range of stakeholders across the McGill Community, both town and gown. The members are closely connected to their constituencies which includes academics, students, alumni and donors. The group is advisory and will assist in providing the Project Work Team with input and feedback ensuring that all stakeholders are involved in the Master Planning process. Meeting schedule: October 2014, February and May 2015.
Feasibility Study Steering Committee: Established in early September 2014. This small, focused group of stakeholders assists the Project Work Team in ensuring that the project stays on track and is meeting the needs of all stakeholders. Meeting schedule: Every 6 to 8 weeks throughout the process (Sept. 2014 through May 2015).
Project scope
Timeline:
- Select architect through public tender process – Summer 2014. Completed by Tender evaluation team: Colleen Cook, Paul Guenther (Planning), Robert Stanley (Facilities), Richard Dumond (University of Montreal).
- EKM and Shepley Bullfinch will begin their work in September 2014. Extensive input from stakeholders will be sought throughout the fall term.
- Develop master plan - September 2014 to Spring 2015.
- Option review – December 2014
- Revision and refinement of the preferred option – Winter 2015
- Marketing document of the Library master plan – Fall 2015 – to be used for fundraising and awareness raising.
The feasibility study project will be documented on the website with timelines and will be completed in mid-2015. Website launch in Summer 2014.
The master plan is scheduled to be completed by the suummer of 2015 and released to the external community in the Fall of 2015.
| Item | Objective | Outcome measure | Target | Deadline | Status Last updated: May 4, 2015 |
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| 9. | Finalize Feasibility Study and produce Master Plan document and marketing video. | Document finalized and shared with community. | Early Fall 2015 |
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| 8. | Dean Cook met with Principal Fortier. | Updated the Principal on Feasibility Study progress. Confirmed that the Library project is part of the University Services master plan. | April 29, 2015 |
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| 7. | Project Team including Shepley Bulfinch and EKM architects met with the Steering and Communications Committee. | Review project assumptions and seek feeback on preferred option. | April 14, 2015 |
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| 6. | McGill Library to organize a 1/2 day symposium for faculty on the future of academic research libraries. | Thought leaders in the academic, scholarly publishing and research library discussed the changing environment for research libraries and the evolving role of digital and print collections. Panel discussion and Q&A included in scheduled activities. Watch the symposium online here. | March 2015 |
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| 5. | McGill Project team to visit Shepley Bulfinch offices in Boston. | Day 1: Site visits to recently developed library and learning spaces/buildings built by Shepley Bulfinch (Harvard, MIT, Northeastern University and Salem State University). Day 2: Project planning and charrette workshop with architects. | Jan. 20-21 |
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| 4. | Three site visits by the Shepley Bullfinch/EKM Arthitects team held in the Fall 2014 Term. | Focus groups held. Town Hall convened. Committees engaged. Data gathered. |
Oct. 15th Nov. 11th Dec. 15th |
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| 3. |
Architects selected: Shepley Bullfinch, Boston and EKM Architects, Montreal. Master Planning Process to begin in September 2014. Kick off meeting with Project Work Team scheduled for Sept. 3, 2014. |
Architects selected. | July 2014 |
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| 2. | Selection Committee reviewed submissions, shortlisted three candidates, interviewed shortlist and made final decision. | Selection Committee finalizes their decision. | June 2014 |
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| 1. | Master Plan tender document prepared by Library, Facilities and Procurement staff. | Documents approved and submitted to Quebec procurement website. | May 2014 |
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