Office 365 @ McGill

Office 365 is a cloud-based package of services from Microsoft including email, web communications, file storage and file sharing. Microsoft maintains and supports the infrastructure, and continually makes enhancements to features. With Office 365 we are able to provide enterprise-level cloud services, while saving costs to the university. 

Components of Office 365



Office 365 ProPlus

Download and install up to 5 full copies of Office Pro* (Word, PowerPoint, Excel, Outlook, Publisher, OneNote, Access, Skype) on up to 5 devices, including PC, Mac, iPhone, iPad and Android.

Available to students, faculty and staff.

* Not all Office components are available for each device/platform.


OneDrive cloud file storage

1 TB of personal file storage space is available to all students, faculty, and staff on OneDrive for Business. Access files from anywhere, on desktop, laptop or mobile devices; file sharing, version control. 


Email & Calendar

Exchange Online mailbox (including anti-spam and antivirus) with 50 GB cloud storage.

All McGill student, alumni, faculty, staff and retired faculty & staff mailboxes are now residing on Exchange Online. Only a few resource accounts remain on the "on-premises" Exchange service.

Skype for Business logo
Skype for Business

Skype for Business is a versatile communications tool that can be used for web conferencing, online meetings, instant messaging, screen sharing and collaboration.

All McGill students, faculty, and staff can use Skype for Business for instant messaging (chat), online meetings, web conferencing and screen sharing. A few individuals are using it to make and receive calls, in place of a traditional telephone.


Delve

Office Delve helps you discover the information throughout OneDrive for Business or in Sites in Office 365. It "learns" what's most relevant to you based on the documents you access over time and searches you perform.

Delve is accessible to all McGill users with email in Exchange Online (Office 365).


Yammer

Yammer is a private social network, similar to Facebook for organizations. McGill's Yammer site is accessible to all students, faculty and staff. Find out more...


Video @ McGill

Video @ McGill allows faculty and staff to upload video content and manage their own video channel on McGill's Office 365 platform. Students can also upload content if granted permission by the channel owner. Video access can be restricted to specific groups or made public for all McGill students, faculty and staff. Think of it as a YouTube site for the McGill community. 

Note: For videos targeting external audiences, such as promotional videos for prospective students or faculty, McGill's YouTube channel is a more appropriate choice. To find out how to have your content posted there, contact info.communications [at] mcgill.ca  


Microsoft Forms

Online surveys, quizzes and forms in Office 365 - Microsoft forms is an easy to use tool to create simple online questionnaires. Feedback can be provided for each answer, and simple statistics are available.

Privacy, security, reliability

Microsoft is a leader in providing enterprise solutions. Our contract with Microsoft upholds the importance of privacy and security, with the following commitments:

  • Privacy - compliant with both Canadian and Quebec privacy laws
  • Intellectual property rights are fully protected – not the case with other web offerings like Dropbox
  • User credentials verified at McGill – username and password authentication is done at McGill; these credentials are not stored on Microsoft servers.
  • No data mining – they will not mine email or other documents
  • No advertising – there will be no advertising within the Office 365 applications
  • Guaranteed 99.9% uptime

 

Cloud Data Directive

McGill has issued the Cloud Data Directive to clarify what types of data can be stored in the cloud. It is periodically updated as new services are introduced, such as the Office 365 components provisioned by McGill. See Cloud Data Directive in the IT Knowledge Base for the full directive and a video overview.