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Senior Admissions Officer (MR1839)

McGill University - Human Resources
Position Title: 
Senior Admissions Officer (SAF2A)
Position Summary: 
In conjunction with the Assistant Dean and Director of Admissions, the Senior Admissions Officer plans, organizes, and implements recruitment, admissions and registration processes for the Faculty of Medicine’s MDCM (including all joint programs) and Med-P in support of the University's mission of academic excellence. This includes, but is not limited to, the planning, development, co-ordination, implementation and maintenance of the University's programs, admissions, recruitment, and registrar activities, as well as the creation and maintenance of student records, government reporting, placement and counseling of students, development of standards and practices as it relates to programs and student acceptance criteria, administration of financial aid policies, communication related to immigration issues and legal policies, the performance of the unit's administrative function and the management of student records and expenses. It also includes the monitoring and co-ordination of projects, the development, implementation and maintenance of information strategies focusing on the needs of prospects, applicants, applicants' parents, guidance counselors, students, faculty and administration members and the development and maintenance of relations with high schools, CEGEPs, colleges, other universities, employers and student associations concerning the placement of students, program offerings, and student services related matters.
Primary Responsibilities: 
  • Carry out and ensure thorough and consistent academic review of all applications in a highly competitive process.
  • Advise prospective medical students and implement applicant support activities (through information sessions, web-based information and in one-on-one meetings); communicate up-to-date information on criteria, process prerequisites and eligibility. Liaise with Cegeps, Universities and other faculties of medicine. Inform Cegep and University students and academic counselors about admission requirements and procedures at information sessions. Travel throughout Quebec to advise and recruit Cegep students. Ensure accuracy and effectiveness of web presence.
  • Support of unit reporting and compliance obligations to various internal governance and external overseeing bodies, including analysis of data and statistics.
  • Develop and implement communications strategy around recruitment, selection processes and outcomes (presentations, website, and official correspondence with applicants and stakeholders) in English and French.
  • Monitor the performance and effectiveness of selection tools and assessment practices in collaboration with unit colleagues and relevant university offices. Propose improvements on the basis of performance analysis and admissions best practices. Maintain and develop computerized information systems. Compile and produce admissions statistics as required by the University, government agencies as well as provincial, national and international organizations.
  • Provide functional supervision of the day to day activities of the office.  Verify work and ensure deadlines are met.
Minimum Education & Experience: 

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated knowledge of processes and procedures related to medical admissions or similarly competitive professional programs. Significant experience in the evaluation of academic transcripts (Cegep and university levels). Excellent communication skills in English and French, including professional writing, and demonstrated experience in developing and giving presentations; experience working with diverse populations. Proven ability to communicate effectively with diverse constituencies on matters of policy, process and application outcomes. Experience with recruitment, student/applicant support and / or advising. Experience with the development of web-based communications (knowledge of DRUPAL an asset). Excellent judgment and ability to make difficult decisions. Demonstrated ability to plan and to adapt the deployment of resources, processes and environment to new and changing needs, such as space, equipment and staff. Excellent time and project management skills. Experience with relevant software (especially Banner and Excel). Proven ability to analyze data and statistics for the purposes of reporting, quality improvement and identification of trends. Experience with staff supervision. English and French, spoken and written.
Reference Number: 
Reporting To: 
Manager Medical Admissions
Salary Range: 
(Grade 04) $48,400 - $60,600 (midpoint) $78,800
Faculty of Medicine, Admissions Office
Position Type: 
Hours Per Week: 
How To Apply: 
Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW”.