Holidays with pay

1. Scope

This policy applies to all non-unionized non-academic staff.


2. Statutory holidays

2.1 A paid holiday shall be a 24-hour period which begins at 12:01 a.m. on any of the established days.

2.2 The following days have been designated as paid holidays:

  • New Year's Day
  • Good Friday
  • Easter Monday
  • Victoria Day
  • La Fête Nationale
  • Canada Day
  • Labour Day
  • Thanksgiving Day
  • Christmas Day
  • Boxing day
  • Three (3) additional days over the Christmas Period

2.3 If a paid holiday falls on a Saturday or a Sunday, it will be moved to the nearest Friday or Monday, as determined by currently prevailing business practices.

2.4 The dates of the six (6) paid holidays occurring during the Christmas period will be determined in accordance with the day of the week upon which Christmas falls, according to the following schedule:

 If Christmas Day is: 

 Paid Holidays

Sunday

December 26, 27, 28, 29, 30 and January 2

Monday

December 25, 26, 27, 28, 29 and January 1

Tuesday

December 25, 26, 27, 28, 31 and January 1

Wednesday

December 25, 26, 27, 30, 31 and January 1

Thursday

December 25, 26, 29, 30, 31 and January 1

Friday

December 25, 28, 29, 30, 31 and January 1

Saturday

December 24, 27, 28, 29, 30, 31


3. Procedures

3.1 If the services of an employee are required on a paid holiday, compensating time off will be granted. If the schedule does not permit two compensating days off, payment will be made at twice the normal rate.

3.2 An employee with an unexcused absence on the work day before or after a paid holiday will not be paid for that holiday unless the absence was due to personal illness, injury, or other extraordinary circumstances.

3.3 When a paid holiday falls within a vacation period, the employee shall be entitled to an additional day off to be taken immediately prior to or immediately following the vacation leave, the scheduling to be subject to the approval of the employee's supervisor.


4. Floating holidays

4.1 Employees on staff prior to June 1, 2004 are entitled to two (2) floating holidays to be taken during that fiscal year. Employees hired on or after June 1, 2004 are not entitled to floating holidays.

4.2 The scheduling of floating holidays will be subject to individual arrangement between the employee and his/her supervisor. 

4.3 An employee holding a sessional appointment in any fiscal year will receive two (2) floating holidays in that fiscal year provided he/she held a previous sessional appointment.

4.4 Part-time employees working less than a five-day week will be granted floating holidays on a pro-rata hourly basis.

4.5 An employee may opt to convert the two (2) floating holidays to two (2) working days. By June 1 of any given year an employee who so chooses, must complete the Floating Holiday Conversion form and submit the form to Human Resources. The option to convert the two (2) floating holidays into two (2) working days is irrevocable.

The two (2) floating holidays thus converted will be compensated by a non-base lump sum payment of 0.8% of the employee’s annual salary as of June 1, paid on June 15 each year.

4.6 The policy with respect to floating holidays does not apply to employees working in other institutions. Such employees will be granted special compensating arrangements to be determined by the directors of the institutions involved.

 


Revised April 2005.