Frequently Asked Questions about Graphos Courses

Who can register for Graphos 1-credit courses?
Are there costs associated with taking a Graphos 1-credit course?
Can students from other Quebec universities register for Graphos 1-credit courses through CREPUQ?
Can postdoctoral fellows enrol in Graphos 1-credit courses?
Can I drop or withdraw from a Graphos 1-credit course?
Can I take more than one Graphos 1-credit course in a semester?
Are there waiting lists for Graphos 1-credit courses?
Are the Graphos 1-credit courses designed for students from all language backgrounds?
If I have taken CESL 640, 650, or 690 in the past, can I still register for these Graphos 1-credit courses?
Is it possible to audit Graphos 1-credit courses?
Is it possible to take Graphos 1-credit courses pass/fail?
Is it possible to get a numerical or letter grade from a Graphos 1-credit course to appear on my transcript?
Do Graphos 1-credit courses count toward my degree program?
Do Graphos 1-credit courses count toward my GPA?
Do Graphos 1-credit courses appear on my transcript?

Who can register for Graphos 1-credit courses?

All students enrolled in a McGill graduate program.

Please note: Students in the thesis evaluation stage (i.e., who have initially submitted their theses) may register for courses as a "Special Student" through the School of Continuing Studies; however, the students will be responsible for all fees associated with the course. 

Are there costs associated with taking a Graphos 1-credit course?

The University has established a tuition sponsorship arrangement for Graphos 1-credit courses such that McGill graduate students in certain degree programs who register for and complete these courses do not have to pay extra tuition or copyright fees.

Eligibility by Program: If you are a student enrolled in a full-time residency term of a doctoral program, thesis-based Master’s program, or non-thesis Master’s program that is research-based, then you are eligible for tuition sponsorship. If you are considered to be externally-sponsored—that is, you have a sponsor outside of McGill (e.g., your home country’s embassy or cultural bureau) to whom your entire tuition bill is sent—then your external sponsor will be billed for the cost of the course.

Eligibility by Completion: Once you are registered for a course, you must also complete the course—that is, you must remain in the course and submit all required assignments. If you do not submit all required assignments, you will receive a mark of “J” and you will have to pay tuition and copyright fees even if you are eligible by program.

If you do not remain in the course after the add/drop period and you choose to withdraw after that deadline (i.e., withdraw with a financial penalty), then you will earn a mark of “W” and you will be responsible for the tuition and copyright fees. The Graphos “withdraw with a financial penalty” deadline is 11:59pm on the date of the fourth class meeting. Graphos courses finish before the end of the regular term, and the standard add/drop and withdrawal dates do not apply.  Before registering, please consult the section below for more details about Graphos add/drop/withdraw deadlines.

Graphos courses are classified by the University as "extra to program" and therefore cannot be counted toward any degree requirement, the sole exception being the non-thesis Master's program in Second Language Education, toward which only CESL 641, CEAP 642, CEAP 661, and CEAP 665 may be counted: since these credits count towards completion of the program, the costs associated with the Graphos courses are included in the tuition bill.

Eligibility at a glance: Answer these PDF icon four questions to help you understand whether or not you are eligible for tuition sponsorship.

If you are uncertain about your eligibility, please send an email with your McGill ID and your program to graphos [at] mcgill.ca

PLEASE NOTE: Even if you are eligible for sponsorship, tuition and copyright fees will be assessed when you register.  The amount of the fees will depend on your residency status.  For the Fall/Winter 2016-2017 graduate studies rates, please go to the Student Accounts website (Graduate Rate for Courses Taken "Extra" to Program).  However, these fees will be credited back to you in one to two weeks' time if you qualify for sponsorship.

Can students from other universities register for Graphos 1-credit courses?

Although many non-McGill students can register for courses through CREPUQ, this is not possible with Graphos 1-credit courses. For further information, please see the rules and regulations in the 'Authorization to transfer credits under the agreement between Québec universities' document on the BCI (formerly CREPUQ) website.

Non-McGill graduate students interested in taking a Graphos course should contact graphos [at] mcgill.ca.

Can postdoctoral fellows enrol in Graphos 1-credit courses?

Yes.  Postdocs are able to enroll on a case-by-case basis as "Special Students" in the School of Continuing Studies and will be responsible for all fees associated with the course. You should contact us at: graphos [at] mcgill.ca to determine your eligibility.

Can I drop or withdraw from a Graphos 1-credit course?

Graphos 1-credit courses run on modified schedules.  In the Fall and Winter terms, there is an add/drop period, as well as periods within which you may withdraw with and without penalty.  Add/drop and withdrawal rules are different in the summer term.  For each 1-credit course in the fall and winter term:  Be sure to review the information below.  Note also that these deadlines apply to the Fall and Winter sessions only. 

For each 1-credit course in the Fall/Winter term:

  • the add/drop period runs up to 11:59 pm on the date of the 2nd (second) class meeting.  A course that is dropped by this deadline will not appear on your transcript.
  • you may withdraw from a course without financial penalty until 11:59 pm the day of the 3rd (third) class meeting (the course will appear on your transcript with a mark of W).
  • you may withdraw from a course with a financial penalty up to 11:59 pm on the date of the 4th (fourth) class meeting.  The course will appear on your transcript with a mark of "W".  Even if you are eligible for sponsorship, by withdrawing from the course at this time, you will be responsible for the tuition and copyright fees associated with the course.
  • to withdraw from a course after the withdrawal deadline, you must submit a Course Change Request form available at Student Records Forms to your academic unit.  If your unit supports your request, then the unit will forward the request to the Management of Academic Records Office, Enrolment Services, along with the recommendation from the academic unit's Graduate Program Director (GPD).  Refer to http://www.mcgill.ca/gps/students/registration/registering-courses-0 for the most up to date registration and withdrawal policies for graduate students.  NOTE:  If your academic unit does not support your request for withdrawal after the deadline, you will still be responsible for the full tuition fee associated with the course, and the course will appear on your transcript with whatever mark you earn in the course.

 

if the section in which you are enrolled begins on....

Monday, September 11th Tuesday, September 12th

Wednesday, September 13th

Thursday, September 14th Friday, September 15th

...you can drop* the course before 11:59 pm on:

Monday, September 18th

Tuesday, September 19th Wednesday, September 20th Thursday, September 21st Friday, September 22nd

…you can drop** the course without financial penalty (but with a W grade) before 11:59 pm on:

Monday, September 25th Tuesday, September 26th Wednesday, September 27th Thursday, September 28th Friday, September 29th

…you can withdraw with a financial penalty*** before 11:59 pm on:

Monday, October 2nd

Tuesday, October 3rd

Wednesday, October 4th Thursday, October 5th Friday, October 6th

*A course that is dropped by this deadline will not appear on your transcript.

**The course will appear on your transcript with a mark of "W". 

***The course will appear on your transcript with a mark of "W".  Even if you are eligible for sponsorship, by withdrawing from the course, you will be responsible for the tuition and copyright fees associated with the course.

Can I take more than one Graphos 1-credit course in a semester?

Yes.

Are there waiting lists for Graphos 1-credit courses?

Unfortunately, due to technical limitations of the course registration system, there are no waiting lists for Graphos 1-credit courses.  However, if you were unable to register because the course is full, we recommend you attend the first two classes in case a space opens up during the add/drop period.  You should contact us at: graphos [at] mcgill.ca for more information. 

Are the Graphos 1-credit courses designed for students from all language backgrounds?

CESL courses are designed for non-native speakers of English.  CEAP courses are open to all students.  In all courses, the one-on-one work, namely, audio recorded feedback on written and oral assignments, guarantees feedback that meets individual needs.

If I have taken CESL 640, 650, or 690 in the past, can I still register for these Graphos 1-credit courses?

The 1-credit courses cover material that was previously included in CESL 640, 650, and 690.  For that reason,

  • if you have completed CESL 640, you would see little benefit from enrolling in CESL 641 or CEAP 642
  • if you have completed CESL 650, you would see little benefit from enrolling in CESL 651 and CEAP 652
  • if you have completed CESL 690, you would see little benefit from enrolling in CEAP 642 or CEAP 661

Is it possible to audit Graphos 1-credit courses?

No. McGill does not permit auditing of courses.  See Program, Courses and University Regulations.

Is it possible to take Graphos 1-credit courses pass/fail?

Yes. In fact, all Graphos courses are offered pass/fail.

Is it possible to get a numerical or letter grade from a Graphos 1-credit course to appear on my transcript?

No. All Graphos courses are offered pass/fail.

Do Graphos 1-credit courses count toward my degree program?

Graphos courses cannot be counted toward the requirements of a graduate program (the sole exception being the non-thesis Master's program in Second Language Education, toward which only CESL 641, CEAP 642, CEAP 661, and CEAP 665 may be counted). 

Do Graphos 1-credit courses count toward my GPA?

No.

Do Graphos 1-credit courses appear on my transcript?

Yes.