Frequently Asked Questions
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Q: How do I provide my supporting documentation?
A: Most documents you can upload yourself by using Minerva after you have submitted the application form. Please note that audition tapes, audio or video recordings, or oversized documents cannot be uploaded. Please check the program pages for information on how to submit recordings or large documents for your Department.
Q: How can I upload a document that is not on my checklist?
A: Only documents listed on your checklist are required as part of the admissions process. If the item is not listed on your checklist, we do not need the document. Please DO NOT mail us any unsolicited documentation since it will not be reviewed. We need only the items indicated on the checklist to complete your file. However, you should review your checklist regularly as new items may be added when your file is reviewed.
Q: I have already mailed my documents. Do I still have to upload them?
A: If your checklist does not yet indicate that the documents were received, you should upload them to ensure your application file is complete.
Q: Can a third party upload my documents for me?
A: No. Your documents can’t be uploaded by referees or other third parties at this time.
Q: I am applying to be admitted to a Bachelors program. How do I upload my documents?
A: Please see the information posted at http://www.mcgill.ca/applying/submitting-your-documents.
Q: I just uploaded my transcript and the link to upload a new version appears. Why?
A: The ‘Upload New Version’ link is a feature we offer to applicants to submit revised or updated transcripts. If you have significant changes to the initial transcript you uploaded, such as new grades, you should upload a new version. If there are no changes, do not upload again.
Q: My transcript is in a language other than English or French. Do I need to provide a translation?
A: Yes, please provide the transcript in its original language accompanied by the translation in English or French as one file to fulfill the high school/university checklist requirement.
Q: My official transcript was sent in the mail. Should I upload the unofficial transcript?
A: To ensure the completeness of your file, you should upload an unofficial transcript. An official transcript must be sent directly by your high school/college/university only if you are admitted.
Q: I applied to two programs that require the same transcript. Do I need to upload it twice?
A: If some of your programs require the same unofficial transcript you will only have to upload it once. However, most documents such as Personal Statements, Research Proposals … are specific to the program you are applying to and you will have to upload these documents individually for each program.
Q: I wish to upload my test scores but I am not able to do so since there is no upload link. Why?
A: McGill receives most tests results electronically (AP, SATS, TOEFL, IELTS, Final IB, GRE, LSAT, MCAT) directly from the testing boards. Please ensure that you have authorized McGill to be a recipient of your test results. Test scores not received electronically will have to be forwarded from the testing board directly to McGill on paper.
Referees and reference letters
Q: When will McGill send out forms for my referees to fill in?
A: Not all departments provide forms with a required format for letters of reference and we cannot send referees the forms that might be required. All referees will be advised to check whether a form or specified letter format is required. The forms will be available for referees to download as required.
If you have specific questions, please contact the Graduate Program Coordinator in the department. Departmental contact information can be found on the program pages.
Q: I would like to upload letters of reference; however, I don’t see a link to upload. Why?
A: Letters of reference are required and will be listed on your checklist. You cannot upload these letters: McGill will contact the referees you identified on your application form and ask them to upload their reference in support of your application.
Q: One of my referees has declined the request for a reference. What do I do?
A: You will be advised by email if one of your referees declines the request. The email message will advise you to contact the academic department with information about your alternate referee.
Q: What happens after I’ve uploaded my documents?
A: Your application will be reviewed within the academic unit. If you are selected by the unit your application will be recommended for admission.
Q: I have provided my supporting documentation; however, it is not updated on Minerva yet. Did you receive it?
A: Applicants must check their application status online on Minerva. In the applicant menu, you will find a personalized list of documents required to complete your file; as these items are uploaded and matched to your application file, they will be marked as such on your checklist.
Please check the status of your application regularly, as these requirements may change upon review by an Admissions Officer.
Please allow a few minutes for the documents you have uploaded to appear on Minerva. Ensure that your name and date of birth indicated on the documents are exactly the same as those you specified on your application.
If you still have concerns regarding whether your documents have been received, you can contact the department to which you are applying. Departmental contact information can be found on the program pages.
Q: Is it alright if my supporting documentation reaches the department after the application submission deadline?
A: Admission to graduate studies at McGill operates on a rolling basis. Completed applications and supporting documentation must reach departmental offices on or before the specified Date for Guaranteed Consideration.
Please consult the program pages to determine the Date for Guaranteed Consideration for the program to which you are applying. These dates vary between departments and programs. Applications received after this date may not be reviewed for admission.
International applicants: We encourage you to apply early, so that you have plenty of time to prepare the necessary travel, study and immigration documents. It is for this reason that departments have earlier Dates for Guaranteed Consideration for international students. In some cases, it may be a time-consuming process to apply and receive the necessary travel and study documents from the Canadian and/or Québec government representative (embassy or consulate). We recommend that you apply well in advance of the Date for Guaranteed Consideration for your program.
Q: How do I reformat my documents into a format which you accept?
A: Please refer to the information posted uploading your documents and creating PDFs
Q: What should I do if my document is larger than the file size limit?
A: If your PDF document file size is larger than 3 megabytes, you’ll need to reduce it to upload your document. You may be able to do this by lowering the resolution of the PDF file and any images it contains.
Q: How can I ensure the page size of my image is acceptable?
A: Please view your document at 100% zoom and make sure that it is a reasonable size. If you have to scroll over multiple screens to see the whole document then it is too big. Adjust the size prior to uploading the document.
Q: How do I create one single electronic file per checklist item, per submission?
A: If your document contains more than one page, please ensure that they are contained and uploaded within a single electronic file and that the pages are in the correct order. There are various online services via the web to assist with this such as PDF to Word Converter, OpenOffice.org can also convert and can be downloaded for free. See http://extensions.services.openoffice.org/project/pdfimport
Q: I have uploaded a document and my checklist now shows a ‘Poor Quality Scan’ message for the uploaded document? What do I do?
A: You may see the following messages on the Minerva checklist: ‘Poor quality scan of uploaded document’, ‘Incomplete document was uploaded’ or ‘Incorrect document was uploaded’. If you see one of these messages on your checklist there was something wrong with the document you originally uploaded. You must re-upload the document and ensure it is a good quality scan, complete and the correct document for the checklist item requested. Please make use of the ability to preview your uploaded document prior to clicking on the Submit button.