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Initial e-Thesis Submission

EFFECTIVE September 16, 2013, students will no longer have to print hard copies of their theses, but will instead submit an electronic copy as a PDF attachment via email. Please read Initial e-Thesis Process.

Initial Thesis Submission Deadlines

The following instructions pertain to students submitting an initial thesis on or before September 13, 2013. Instructions for students submitting on September 16 or thereafter here.

For each of the three annual dates for conferring degrees/ convocation, there are corresponding deadlines for initial submission and for deposition of the final, corrected version of the thesis. For specific dates of initial and final submission, please consult the deadlines page. Please note that some Units* enforce earlier submission deadlines than those listed by GPS, so students should check with their Units*.

Theses may be submitted at any time of year by the student or by someone elected by the student, along with the required forms. Please see the section forms required at initial submission.

Please note that initial submission by the indicated deadline for a particular granting of degrees does not guarantee graduation, nor does it exempt the student from registration fees. A student must be registered in the appropriate degree program at the time of initial thesis submission.

Students who are not registered at McGill must be either reinstated or re-admitted to be eligible for thesis examination:

  • Students who have not been registered at McGill for a period of less than two years and who have not officially withdrawn from the University are eligible to be considered for reinstatement into their program.
  • Individuals who have not been registered for a period of more than two years and those who have formally withdrawn may be considered for re-admission.

Initial e-Thesis process

The following instructions pertain to any student planning to submit their initial thesis on September 16 or any date thereafter.

  • Theses must be submitted as a single PDF from your official McGill email address to the following:
    Masters students: mastersthesissubmission [dot] gps [at] mcgill [dot] ca
    Doctoral students: doctoralthesissubmission [dot] gps [at] mcgill [dot] ca
  • Subject line:  Initial e-thesis submission
  • The naming convention for the initial e-thesis file must be as follows:
    Student id #_ last name_ first name_ unit name (can be abbreviated)  thesis.pdf
    Example 260123456_ Smith _John_ Electrical & Computer Eng (ECE)_thesis.pdf

If students are having difficulty in sending the PDF please contact the thesis office at thesis [dot] gps [at] mcgill [dot] ca

Students should also provide a PDF copy to each Supervisor or Co-supervisor and to the Unit* for distribution to oral defence committee members prior to the defence.

Should any examiner require a hardcopy, the examiner should contact GPS directly.

Students will receive a confirmation receipt of submission

Forms required with initial e-thesis submission

The following forms must be duly signed, scanned, and submitted to GPS with your initial e-thesis submission.  Please ensure all necessary signatures have been obtained before submission.

Nomination of Examiners and Thesis submission Form

Please ensure all necessary signatures have been obtained before submission and ensure that a copy of this form is submitted to the graduate unit.

The naming convention for nomination form must be as follows: 
Student id#_ last name_ first name_ unit name_ nomform.pdf 
Example 260123456_Smith_John_Electrical & Computer Eng (ECE)_nomform.pdf

Thesis Non-Exclusive License Agreements

McGill and Library and Archives Canada's (LAC) considers graduate theses important sources of original research, and make theses available in electronic form.  As a thesis student you hold the copyright of your thesis.  With your initial e-thesis submission, you are required to sign two non-exclusive licenses, one with McGill and the other with Library and Archives Canada.  The McGill license permits McGill University to make your thesis available to interested persons in electronic form through McGill’s repository eScholarship@McGill. The license with Library and Archives Canada permits your thesis to be visible and accessible by creating bibliographic records available through the Theses Canada Portal. For more information, please consult the Library and Archives Canada website.

McGill_Non-Exclusive_License (MNL) Form

McGill_Non-Exclusive_License_MNL_(EN) (fillable_pdf file)
McGill_non_exclusive_des_thèse_MNL (FR) (fillable pdf file)

(Only submit either the En or FR version. Please note that this form may be filled on this web site and printed. Please sign before submission; the copy being submitted to the Thesis Office must contain original signatures)

The naming convention for the non-exclusive license form must be as follows: 

Student id#_ last name_ first name_ unit name_ MNL.pdf 
Example 260123456_Smith_John_Electrical & Computer Eng (ECE)_MNL.pdf

Library and Archives Canada (LAC) Form:

Library and Archives Canada Theses Non-Exclusive License (En)  fillable pdf file)
Library and Archives Canada licence non exclusive des thèses (Fr) (fillable pdf file) 

(Only submit either the En or FR version. Please note that this form may be filled on this web site and printed. Please sign before submission; the copy being submitted to the Thesis Office must contain original signatures)

Please note that this form may be filled-in and printed, but must be signed before submission.

The naming convention for the non-exclusive license form must be as follows:
Student id#_ last name_ first name_ unit name_ LAC.pdf
Example 260123456_Smith_John_Electrical & Computer Eng (ECE)_LAC.pdf

 

Checklist

Please verify the checklist to ensure your initial e-thesis submission is complete.


    *Unit refers to a department or a school or an institute or a division, in the case of Experimental Medicine.