Quick Links

Initial e-Thesis Submission

Initial thesis submission deadlines

For each of the three annual dates for conferring degrees/ convocation, there are corresponding deadlines for initial submission and for deposition of the final, corrected version of the thesis. For specific dates of initial and final submission, please consult the deadlines page. Please note that some Units* enforce earlier submission deadlines than those listed by GPS, so you should check with your Unit.

You may submit your thesis at any time of year or you can elect someone else to do it for you. In both cases, the submission needs to be accompanied by the required forms (see below).

Please note that initial submission by the indicated deadline for a particular granting of degrees does not guarantee graduation, nor does it exempt you from registration fees. You must be registered in the appropriate degree program at the time of initial thesis submission.

Students who are no longer registered at McGill must be readmitted to be eligible for thesis examination.

Initial e-thesis submission

Theses must be submitted as a single PDF from your official McGill email address to the following:

Masters students: mastersthesissubmission [dot] gps [at] mcgill [dot] ca

Doctoral students: doctoralthesissubmission [dot] gps [at] mcgill [dot] ca

  • Subject line:  Initial e-thesis submission
  • The naming convention for the initial e-thesis file must be as follows:
    • ID#_last name_first name_unit name(can be abbreviated)_thesis.pdf
    • Example: 260123456_Smith_John_Electrical&ComputerEng(ECE)_thesis.pdf

If you are having difficulty emailing the PDF please contact the thesis unit at thesis [dot] gps [at] mcgill [dot] ca

You should also provide a PDF copy to your supervisor or co-supervisor and to the Unit for distribution to the oral defence committee members prior to the defence.

Should any examiner require a hardcopy, the examiner can contact GPS directly.

Forms required with initial e-thesis submission

The following three forms must be duly signed, scanned, and submitted to GPS and to your Unit with your initial e-thesis submission. 

The naming convention for the nomination form must be as follows: 

  • ID#_last name_first name_unit name_nomform.pdf 
  • Example: 260123456_Smith_John_Electrical&ComputerEng (ECE)_nomform.pdf

Thesis Non-Exclusive License Agreements

McGill and Library and Archives Canada's (LAC) considers graduate theses important sources of original research, and make theses available in electronic form. As a thesis student you hold the copyright of your thesis. With your initial e-thesis submission, you are required to sign two non-exclusive licenses, one with McGill and one with Library and Archives Canada. The McGill license permits McGill University to make your thesis available in electronic form through McGill’s repository eScholarship@McGill. The license with Library and Archives Canada permits your thesis to be visible and accessible by creating bibliographic records available through the Theses Canada Portal. For more information, please consult the Library and Archives Canada website.

McGill_Non-Exclusive_License (MNL) Form

This form can be filled on this website and printed. Complete and submit only ONE of these forms (either the En or FR version). Submit this to the thesis [dot] gps [at] mcgill [dot] ca (GPS thesis unit) with original signatures. 

The naming convention for the non-exclusive license form must be as follows:

  • ID#_last name_first name_unit name_MNL.pdf 
  • Example: 260123456_Smith_John_Electrical&ComputerEng(ECE)_MNL.pdf

 

Library and Archives Canada (LAC) Form

This form can be filled on this website and printed. Complete and submit only ONE of these forms (either the En or FR version). Submit this to theSubmit this to the thesis [dot] gps [at] mcgill [dot] ca (GPS thesis unit) with original signatures.

The naming convention for the non-exclusive license form must be as follows:

  • ID#_last name_first name_unit name_LAC.pdf 
  • Example: 260123456_Smith_John_Electrical&ComputerEng(ECE)_LAC.pdf

*Unit refers to a department or a school or an institute or a division, in the case of Experimental Medicine.