Registration
Registration as a postdoctoral fellow is limited to those:
- who fulfill the definition of a postdoctoral fellow
- who meet the eligibility requirements
Prior to registering ensure that you are aware of the responsibilities of postdoctoral researchers, supervisors and departments or academic units as outlined in the terms and conditions in your letter of agreement. These terms include policy on leaves of absence, appointment period and compensation.
New postdoctoral fellows
Prospective international postdocs should make sure to read the section on International postdoctoral fellows before beginning the registration process. Individuals who do not meet the requirements for postdoctoral status may be eligible to attend McGill as a postdoctoral research trainee or category of Academic Personnel.
As a new postdoctoral fellow, you are required to submit a complete registration package at the time of your initial registration. All postdoctoral fellows training at McGill University must be appointed by their department and registered with Graduate and Postdoctoral Studies (through the postdoctoral office) in order to have access to McGill services and resources for postdoctoral fellows.
Required materials for initial postdoctoral registration
A complete registration package must consist of the following documents:
- An original 2012-2013 Postdoctoral Registration Form, signed by the postdoc and co-signed by the supervisor
- A copy of the Department/Academic Unit letter of offer/invitation. This is the initial letter received from the department or presented to the Canadian Embassy in support of your application for a work permit.
- A copy of the Letter of Agreement for Postdoctoral Education (LofA), signed by all parties (postdoc, supervisor, chair/unit head)
- A Curriculum Vitae, detailed, updated and dated
- ONE of the following:
- Copy of Work Permit for international postdocs OR
- Copy of Birth Certificate for Canadian-born postdocs OR
- Copy of Canadian Citizenship Card OR
- Permanent Resident Card (both sides) and Permanent Resident Document (IMM 1000 or 5292)
- ONE of the following:
- Your original Ph.D./Medical Specialist Diploma/Certificate OR
- An original certified/notarized copy of your Ph.D./Medical Specialist Diploma/Certificate OR
- An official transcript OR
- For new graduates, a Provisional Attestation (original letter) issued by the Office of Graduate Studies indicating successful completion of all requirements for the PhD/Doctorate degree.
- The original diploma or Provisional Attestation (see above) must be accompanied by an authentic certified/notarized translation into English or French, where applicable.
- Proof of temporary medical coverage during the "bridge period"
- A copy of your Medicare Card, or the application for the card for new arrivals
- An original Permanent Code Form for Postdocs submitted with the appropriate document(s). Please refer to the Permanent Code Letter for Postdocs for more information.
For Medical Specialists the registration submission must also contain the following:
- Proof of successful completion of Medical Specialty Residency training consisting of Medical Specialist Diploma/Certificate/Attestation OR Proof of Residency training (Diploma/Certificate/Attestation)
- The Letter of offer and Letter of Agreement must specify that "The postdoctoral appointment will not involve any clinical service to hospital or medical patients or any form of medical practice in any setting"
It may be helpful to print the Quick Checklist of Registration Materials so that you can check off items as you compile your documents. Please note that this is a checklist only, and you should refer to the required materials list above for complete details.
Complete postdoctoral registration packages should be submitted to the Postdoctoral Office for processing. Once processing is complete, you will obtain an ID number and will be able to request an ID card. This ID card is your pass to many of the benefits, services and resources available to postdocs at McGill.
Returning postdoctoral fellows
After initial registration, all returning postdoctoral fellows are required to renew their registration annually, through the Postdoctoral Office, for the duration of their stay at McGill. Postdoctoral fellows must renew their registration before the new academic year, commencing September 1 of each year and ending August 31 of the following year.
Materials for returning postdoctoral registration
- An original 2012-2013 Postdoctoral Registration Form signed by the postdoc and co-signed by the supervisor. A registration form must be submitted each year.
- A copy of the Letter of Agreement for Postdoctoral Education (LofA) signed by all parties (postdoc, supervisor, chair/unit head - if expired)
- A copy of your valid Work Permit, as soon as re-issued (where applicable)
- A copy of your current Medicare Card, as soon as re-issued
Deadlines/processing
There are no deadlines for postdoctoral registration. Upon receipt of a complete submission, the Postdoctoral Office will promptly process your postdoctoral registration on the McGill Student Registration System (Minerva).
Reasonable turnaround time will be up to five working days provided that the postdoctoral registration submission is, in all respects, complete. It will not be possible to register postdocs if the Letter of Agreement is not provided at the time of submission of postdoctoral registration materials (or if it is incomplete or unsigned by all parties).
Welcome to our new website!
Let us know what you think.