System Access Forms
FIS Authorization - Minerva Finance (Fund) Administration Menu, Banner Finance Module, Query access to Funds/Org
See our Access to the Finance tab in Minerva and the Finance Module in Banner page for more information on the pre-requisites and registering for courses.
FIS Data Warehouse request
|Online form - ICS site|
Read our Knowledge Base article for more information on the pre-requisites and registering for courses.
|Form - JE16 authorization [.pdf]|
|Reviewer Authorization for Expense Reimbursements |
Allows a user (other than the requestor or the responsible McGill employee) to review assigned Expense Reports and to complete them by adding FOAPAL information. A tool developed by Financial Services in an effort to facilitate the internal procedures within individual Units. Financial Services will not enforce its use; rather, it is up to each Unit to decide whether to adopt this option and, if so, communicate the procedural requirement to its users.
|Form - Reviewer authorization [.pdf]|
|Access to Banfeed |
Used to request a financial transaction feed to Banner Finance General Ledger (the University’s accounting ledger) and/or to Banner Finance Sub Ledgers: Student Accounts Receivable, Finance Accounts Receivable, and Accounts Payable. A separate request must be completed for each type of feed.
|Form - Access to Banfeed [.doc]|
|Banner AR (Accounts Receivable) Authorization |
Requests access to the Accounts Receivable module in Banner.
|Form - Banner AR authorization [.pdf]|
Travel Related Forms
|American Express (AMEX) Corporate Card Application Form |
University selected charge card assigned to authorized individuals who are likely to incur travel or other related expenses in the course of carrying out University business.
For full details on policy and procedures, consult the American Express (AMEX) Corporate Card Policy.
|Form - AMEX application [.pdf]|
|Minerva menu option “Delegate Temporary Signing Authority” - see our Knowledge Base article for more information. To name a delegate in an acting capacity as Unit Head, use the Naming a Delegate in an Acting Capacity as Unit Head during Temporary Absences form in the Other Forms section below.|
|Uniglobe/Vision 2000/House of Travel Authorization||Available on the Travel Services (Procurement Services) website|
|Visitor Claimant Signature form |
Used to obtain the claimant signature of visitors to McGill University who have departed prior to their request for reimbursement being processed via the Advances and Expense Reports menu in Minerva. This form may not be used to obtain a claimant signature of a McGill employee or McGill student. Along with the original receipts, this form must be signed and attached to the official printed Expense Report.
FOAPAL Related Forms
|Request for new Fund||Online Form (including donations)|
|Request a new Activity code||Online Form|
|Request a new Location/MMP Shipping Address||Online Form|
Letter of Guarantee
| Letter of Guarantee - Research Funds [pdf]|
Letter of Gurantee - Other Funds (non research) [.pdf]
|PCard (Procurement Card) Application |
University selected credit card assigned to authorize Cardholders in order to allow purchasing of goods and services. Limited to "Business Use Only" and may not be used for items of a personal nature, for travel and entertainment related expenses, and certain prohibited card transactions. Policy is available on the Procurement Services website |Procedures are available on the Financial Services Knowledge Base
|PCard Log |
A suggested tool - Used to record transactions. This log should be kept in the same place where receipts are stored. (Receipts should be stored in a Documentation Envelope unless an alternative process has been established.)
|PCard Log [.pdf]|
|PCard Cancellation Form |
The cancellation of PCards may be initiated by the Department or the Carholder by submitting this form to the PCard Administration Group. Policy is available on the Procurement Services website |Procedures are available on the Financial Services Knowledge Base
|PCard Cancellation Form [.pdf]|
|Merchant Questionnaire||Available on the For Finance Users webpage|
|Naming a Delegate in an Acting Capacity as Unit Head during Temporary Absences |
Used for Vice-Principals, Deans, Directors, or Chairs to name delegates in an acting capacity as Unit Head during temporary absences (e.g. business travel, vacation, etc.). More information about delegation may be found on our Delegation of Signing Authority and Approvals page.
|Form - Naming a Delegate in an Acting Capacity as Unit Head during Temporary Absences [.pdf]|
|Payment Request Form |
Used to request special payments that cannot be processed via payroll, personal reimbursement (Expense Reports), Procurement Card or Purchase Requisition. Examples include refunds and hospital payments. See Payment Request Policy and Guidelines for details.
|Form - Payment Request [.pdf]|
|Purchase Order (P0) Liquidation Request Form||Online Form|
|Request for AR client||Online Form|
|Request for Invoice||Online Form|
|Wire Transfer Request |
Used to process invoice payments by wire transfer for purchase orders (P0) or payment requests and to process accountable advances and expense reimbursements by wire transfer. For P0s and payment requests, the original invoice along with this form must be submitted to Accounts Payable. For advances and expense reports, the original request along with this form must be submitted to Travel Services.
|Form - Wire Transfer Request (AP) [.pdf]|
Finance Help Desk FEEDBACK Form (Online Form)