Office of the Controller

This office oversees the administration of all the University's capital project funds.

Responsibilities:

• Administers, approves and reports for all the University's capital expenditures. Capital Equipment allocations as well as Building Construction and Renovation are under this jurisdiction.
• Ensures capital expenditures are booked as assets and are depreciated each year-end.
• When the University decides to finance capital projects from internal sources, Project Accounting prepares amortization schedules and reconciliations for the internal advances.
• Ensures that principal repayments and interest charges are correctly applied.

Responsibilities:

• Leads and/or implements projects and process improvements pertaining to Banner/Minerva finance system and related applications.
• Ensures integrity of finance infrastructure & provides access and security to Banner Finance.
• Provides finance help desk services, documentation and communication support, and training for Banner/Minerva finance system and related applications.

Responsibilities:

• Extensive involvement with the preparation of the University's Financial Statements and annual audit.
• Preparation of the Rapport Financier Annuel for MELS.
• Preparation of the annual report for the Canadian Association of University Business Officers.
• Preparation of financial surveys and charity tax returns.

Responsibilities:

• Financial administration and control of restricted and chair endowment funds.
• The approval and opening of endowment funds, McGill Investment Pool (MIP) updates, income distribution and profit/loss on withdrawals and capitalization of excess income.

Responsibilities:

• Financial administration of all Unrestricted and Trust funds.
• Responsible for the recording and reporting of information received relating to the financial activities of the University’s units, and the high-level monitoring of the integrity of financial transactions.
• Approvals of internal documents such as: interdepartmental charges, journal entries, advances, invoice payments, expense reports, supplier invoices and procurement card purchases that are processed on all Unrestricted and Trust Funds.
• Monitoring of unrestricted over expenditures.

quynh-ly [dot] pham [at] mcgill [dot] ca (Quynh-Ly Pham) Finance Project Manager, Reporting Services 514-398-2956

Responsibilities:

• Development and maintenance of Finance data warehouse, including reporting tools and services.

elvie [dot] coletta [at] mcgill [dot] ca (Elvie Coletta) Director, Research Financial Management Services 514-398-5188

linda [dot] augello [at] mcgill [dot] ca (Linda Augello) Manager, Research Financial Management Services 514-398-3884

sonia [dot] pietraroia [at] mcgill [dot] ca (Sonia Pietraroia) Compliance Supervisor, Monitoring and Compliance, Research Financial Management Services 514-398-5678

cindy [dot] furtado [at] mcgill [dot] ca (Cindy Furtado) Supervisor – Tri Council, CRC, NIH, US Army, Heart & Stroke + Other Foundations, Assoc., Research Financial Management Services 514-398-2314

marilena [dot] mincu [at] mcgill [dot] ca (Marilena Mincu) Supervisor – CFI, MDEIE, Genome, Contracts, FQRNT/SC, FRSQ + Other Foundations, Assoc., Research Financial Management Services 514-398-2313

Responsibilities:

• Provides support to the researchers in order to facilitate the management of their research grants/contracts as well as provides financial management and control on behalf of external funding stakeholders (Governmental Agencies, Foundations, Corporations, etc).
• Responsible for the timely and accurate recording of revenues and expenditures relating to research grants, contracts, international research agreements and other restricted funds, in accordance with the reporting requirements of granting agencies, corporations and/or government as well as McGill University.
• Together with faculties, departments and researchers, our office ensures that funds are expended and accounted for in accordance with the terms, conditions and regulations provided by the source of funding and/or policies and procedures of the University.

Other responsibilities include:

• Assigning FOAPAL strings to new research grants/contracts
• Setting up awarded budgets (spending power)
• Financial Reporting
• Billings/Invoicing
• Coordinating Agency Audits
• Inter-institutional advances (partner grants)
• Monitoring Over-expenditures
• Receivables (Aging)
• Interpretation of granting agency regulations
• Spending in accordance with agency regulation

Accounts Payable 
3465 Durocher Street, 2nd floor
Rm 216
Montreal, Quebec H2X 0A8
514-398-3895

 PCard Administration
 514-398-1518

Travel Desk
514-398-3180

The Accounts Payable unit is responsible for the following services:

• Processing of invoices (vendor and non-vendor)
• Processing of all outgoing payments including wires
• Administration of the Procurement Card (PCard) program
• Processing and payments of travel and other personal reimbursements
• Travel Help Desk

Accounts Receivable
3465 Durocher Street, 3rd floor
Rm 323
Montreal, Quebec H2X 0A8 
514-398-3877
Fax: 514-398-1327

maria [dot] anania [at] mcgill [dot] ca (Maria Anania) Supervisor, Accounts Receivable 514-398-2311

The Finance Accounts Receivable unit is responsible for the following services:

• The central billing and collection of all charges for services rendered to customers outside the University. Typical services include Printing Services, Telecom, Computing Centre, Facilities, ICC, etc.
• Billing of payroll charges including benefits to hospitals and individuals.
• Collection of receivables.

Banking Services
3465 Durocher Street, 4th Floor
Montreal, Quebec H2X 0A8

peter [dot] guertin [at] mcgill [dot] ca (Peter Guertin) Supervisor, Banking Services 514-398-3353

The Banking Services unit is responsible for the following services:

• Monitoring of all deposits and disbursements.
• Administration of University merchant accounts (credit card/debit card/e-commerce)