advances

NEW "Claimant Affiliation" field added to Minerva Advances & Expense Reports forms (effective December 1, 2016)

If you are involved with the financial administration of Tri-Agency grants (CIHR, NSERC, SSHRC and CRC), please read the message below.

 

This message is sent out on behalf of Elvie Coletta, Director, Research Financial Management Services, Financial Services

Dear Colleagues,

Published: 30Nov2016

Reimbursement of Expenses Policy Update - Advances: P2.1 & G3.1

This message is sent on behalf of Cris Tinmouth, Interim Associate Vice-Principal Financial Services and Controller

 

Dear Colleagues,

The Reimbursement of Expenses Policy has been updated to clarify who is eligible to request and receive Travel Advances. Sections P2.1 and G3.1 have been revised to include the text in bold below:

**

P2.1. Travel Advances may be obtained for third party prepayments, out-of-pocket expenses that are required to be paid in advance of the trip, and for expenses to be incurred during the trip

Published: 5Feb2016

Transaction Services - Holiday Deadlines 2014

The following are Transaction Services’ deadlines prior to the Holidays:

Travel (advances and expense reports)

  • Advances and expense reports received by the Travel Desk by December 5th at 5:00 p.m. will be processed by December 22nd.
    • Contact: Tonia Ciricillo, Assistant Supervisor, Accounts Payable and Travel Desk – ext.
Published: 18Nov2014

New requirements for research funds: authorization of expenses by PIs and record retention

Memorandum

Rose Goldstein
Michael Di Grappa

Date: May 5, 2014

To: McGill researchers and staff

Cc: Suzanne Fortier, Principal and Vice-Chancellor, Anthony C. Masi, Provost, Senior Administration, Academic Leadership

Subject: New requirements for research funds: authorization of expenses by PIs and record retention

Dear Colleagues,

Published: 12May2014

Advances and Expense Reports training & resources

Dear Colleagues,

We would like to remind you that we now offer an online course OLC 450 – Advances and Expense Reports for Faculty, Staff and Students. You may register for this course through the Employee menu in Minerva (ICS Training Menu > Online Training > select OLC 450 Advances and Expense Reports).

This course includes policy highlights, FAQs, sample receipts with explanations for data entry, along with tutorials and simulations for the various Minerva menu options.

Published: 22Jan2014

Finance Help Desk and the Travel & AP customer service #s

Dear Colleagues,

As you may have noticed, since October 2013, all calls made to the Travel Desk (514-398-3180) and all calls made to Accounts Payable (AP) (514-398-3895 & 514-398-3880) have been routed to the Finance Help Desk (514-398-3463).

Effective January 8th, the Travel Desk and AP phone lines will no longer be in service. Dial 514-398-3463 to reach the Finance Help Desk. Our Finance Trainers will continue to answer Travel and Accounts Payable questions. When needed, they will forward your issues/questions to the appropriate area.

Published: 8Jan2014

Update to Reimbursement of Expenses Policy

Dear colleagues,

The Reimbursement of Expenses Policy has been updated. The full policy is available on the Financial Services website at http://www.mcgill.ca/financialservices/policies/reimburse.  

Cristiane Tinmouth
Controller

[Message sent out on the FIS Listserv]

Published: 20Sep2013

Research Administration and Accountability – Tri-Agency Recommendations - NEW DELEGATION MENU

Memorandum

Rose Goldstein
Michael Di Grappa

Date: May 6, 2013

To: McGill Principal Investigators

Cc: Prof. Anthony Masi, Deans, Associate Deans of Research

Subject: Research Administration and Accountability – Tri-Agency Recommendations

Dear Colleagues,

Published: 9May2013