Application Information

The Clerkship is an 8-week rotation. In 2012-2013 each rotation will start and end on the following dates:

1. All students should attend the Clerkship orientation session. This meeting will provide you with information on how to make your choices.
2. Every student must complete the on-line registration form from the Faculty of Medicine by the requested due date to choose the urban and rural family medicine sites.
3. Students wishing to do a rotation outside of the McGill system must indicate their intent on the on-line choice form which will be returned to the Department of Family Medicine.
4. McGill urban and rural sites will be assigned by mid-May. The schedule will be sent by email to the class by the Faculty of Medicine.
5. Furthermore, all students applying for “specials” must also submit a “proposal for a special Family Medicine Clerkship” form(available on-line on the Family Medicine website) by the following deadlines. Students will be informed whether or not their “special” has been approved within 10 days of the deadline for their group.

FAILURE TO MEET ANY OF THESE DEADLINES WILL RESULT IN THE STUDENT BEING ASSIGNED TO A SITE OF OUR CHOOSING.

NOTE: Students that have selected a McGill Rural rotation cannot make any switches to a Non-McGill Special rotation after September 21, 2012 .

For information on all aspects of the Clerkship, including procedures to arrange a “Special” rotation, please contact:

Susanne Gomes
Undergraduate Coordinator
Department of Family Medicine
517 Pine Avenue West , Montreal , Quebec H2W 1S4
Tel: (514) 398-7375,0692#
Fax: (514) 398-4202

E-mail: undergrad [dot] fammed [at] mcgill [dot] ca (Undergraudate Coordinator)

Guidelines for students staying in Montreal or going to a McGill remote or rural site

1. Registration

Students can apply for a Montreal site or an affiliated rural site by completing the on-line registration form by the due date requested. The schedule will be sent by email to the students.

2. Request for changes

Flexibility for changes will be minimal. Advance warning is mandatory.

3. On-call

Call duty in Emergency Room may be part of the clerkship experience. On-call schedule covers evenings and weekends. In the remote areas, on-call duty is done according to local considerations.

4. Evaluations

Evaluation will be based on the student’s completion of required tasks. At the end of the rotation, the McGill University Department of Family Medicine Clerkship Evaluation Form is forwarded to the Faculty for each student. Site evaluation questionnaires will be completed by the student after each rotation.

5. Transportation

Paid by the affiliated hospital in the remote areas upon receipt of expense costs. Certain restrictions may apply. Car travel is reimbursed as per standard government criteria.

6. Lodging

In the remote areas, acceptable lodging is provided.

7. Meals

Paid by students, special arrangements are possible in some locations.

8. Coordinators for the Clerkship:

Dr. Leonora Lalla, Director, Family Medicine Undergraduate Teaching
Dr. Helene Rousseau, Director of Rural Programs

Guidelines for Students Requesting a "Special" in Family Medicine

1. Selection of Teaching Site

• There are no geographic restrictions outside the immediate Montreal area.
• The rotation is primarily an ambulatory family medicine experience. In-patient care can be part of this rotation only in so far as it represents an integral part of a family physician’s regular practice.
• Initial intent to do a “special” should be indicated on the on-line registration form and submitted to the Department of Family Medicine. (Students will be assigned to a McGill urban site until final written approval).
• A “Proposal for a Special” on-line request to be completed at: Special Request and submitted to Family Medicine indicating the following:
• Group # and date of clerkship:
• name, address, phone number, fax number and e-mail number of the supervisor. The supervisor must be a certified family physician affiliated with a university faculty of medicine, a department of family medicine, or a community physician in an accredited family medicine teaching site.
• the identified supervisor must accept the evaluation criteria of the program, provide a weekly schedule or plan of study, and communicate in writing his/her willingness to accept the student. In some sites, supervisors will require the student to pay a fee. Therefore in your application you should inquire about non-specified fees.
• if you are pursuing a special outside of Canada, you must have attended the Pre-Departure Orientation. For further details and to register: http://www.mcgill.ca/students/international/predeparture/.
• The proposal must be submitted for approval at least three months prior to the beginning of the assigned Family Medicine Clerkship rotation. Students will be informed whether or not their “Special” has been approved within ten days of the deadline for submission for their group. Dates for submission for each group are as follows:

FAILURE TO MEET ANY OF THESE DEADLINES WILL RESULT IN THE STUDENT BEING ASSIGNED TO A SITE OF OUR CHOOSING.

2. Tasks of the Rotation

Same as the Montreal and rural area rotations, that is:

• Read Part One of “A Textbook of Family Medicine” by Ian R. McWhinney and other provided reading material.
• Keep and complete a patient encounter/procedure log on One45 (MRESone45)
• Complete assigned clinical vignettes (information on Faculty of Medicine web site: WebCT (www.mcgill.ca/mycourses/, Family Medicine clerkship)
• Complete a site evaluation form
  The patient and procedure log and site evaluation form should be reviewed with your assigned preceptor and must be submitted to the Family Medicine office within ten (10) days at the end of your rotation.

IMPORTANT NOTE: All of the above FM requirements must be completed in English or French language only.

3. Evaluation

The student is responsible to submit all the completed evaluation forms one One45 (MRESone45).

4. Travel and lodging

• The student is responsible for the costs of travel, lodging and meals.
• The student is responsible for protection during travel in the form of insurance against accidents and loss of property;
• The student is responsible for protection against illness in the form of immunization and adequate knowledge of hygienic norms.
• The student may be responsible in some sites to pay a fee to the supervisor.
• Before leaving, the student must make sure to have completed the "Travel Registry" created by the Family Medicine Undergraduate Teaching Coordinator on Minerva.
• The student must verify the following link for any travel advisory issued by the "Foreign Affairs and International Trade Canada" website: Foreign Affairs and International Trade Canada Website and register their travel with the Government of Canada Registry.

5. The Faculty’s (as represented by the Director of Undergraduate Education of the Department of Family Medicine, McGill University) responsibility is to:

• Evaluate and approve the appropriateness of the experience;
• Send evaluation form to the supervisor;
• Receive and evaluate the written assignments, the patient and procedure log, and the Objective Structures Clinical Examination (OSCE).