SIS security access roles

Classification

Category

Description

Training Requirement

Advisor Department

Department

Advisors in a departmental unit. Access allows you access to the student record in Minerva for the purposes of program advising, degree evaluation, reviewing/approving course equivalencies (IUT or Study Away), and graduation recommendations.

GEN 300, SIS 387, SIS 388, SIS 393

Graduate Program Coordinator

Department

Departmental staff designated as graduate coordinators according to the GPS definition, who provide support and resources to graduate applicants and students in their department. Access allows you in Banner/Minerva/uApply to view and process graduate admissions applications for your department, view your departments' reports, view the student record (includes: applicant, student), approve grade changes, activate course sections, create travel forms, issue course permits, etc.

GEN 300, SIS 387, SIS 388, SIS 393, GAP 201, GAP 202

Departmental Undergraduate Program Coordinator

Department

Departmental staff designated as undergraduate coordinators to provide support and resources to undergraduate students in their department. Access allows you in Banner/Minerva to view your departments' reports, view transcripts and weekly class schedule, approve grade changes, activate course sections, create travel forms, issue course permits, recommend graduation, etc.

EN 300, SIS 379, SIS 384, SIS 387, SIS 388, SIS 393

Graduate Program Director/Coordinator

Department

Academics designated as graduate program directors according to the GPS definition in their department. Access allows you in Minerva/uApply to view and process graduate admissions applications for your department, view your departments' reports, view transcripts, approve grade changes, activate course sections, create travel forms, issue course permits, etc.

EN 300, SIS 387, SIS 388, SIS 393, GAP 201, GAP 202

Graduate Program Coordinator - Mgmt

Department

Departmental staff designated as graduate coordinators in the Desautels Faculty of Management ONLY. Access allows you in Banner/Minerva/uApply to view and process graduate admissions applications for your department, view your departments' reports, view transcripts, approve grade changes, activate course sections, create travel forms, issue course permits, etc.

GEN 300, SIS 379, SIS 384, SIS 387, SIS 388, SIS 393

ES Admissions Officer - Super user

Enrolment Services

Admissions Officers in Enrolment Services deemed as requiring system-superuser access. Access allows you in Banner/Minerva/uApply to set admission controls for undergraduate and graduation admission systems, evaluate/make decisions on undergraduate and graduate applications, evaluate/process advanced standing, view admission reports, etc.

GEN 300, SIS 302, SIS 321, SIS 329, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

ES Admissions Officer - Regular

Enrolment Services

Admissions Officers in Enrolment Services. Access allows you in Banner/Minerva/uApply to evaluate/make decisions on undergraduate and graduate applications, evaluate/process advanced standing, view admission reports, etc.

GEN 300, SIS 329, SIS 379, SIS 381, SIS 384, SIS 388, SIS 393,

ES Records Coordinator

Enrolment Services

Records Coordinators in the Management of Academic Records of Enrolment Services. Access allows you in Banner/Minerva/uApply to view and update the student record (includes: applicants, students, Postdocs, research trainees) in all aspects of records management including the electronic applicant and student files in A/X/Documentum, etc.

GEN 300, SIS 321, SIS 329, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

ES Records Administrator

Enrolment Services

Records Administrators in the Management of Academic Records unit of Enrolment Services. Access allows you in Banner/Minerva/uApply to set controls for student records functions including Imaging, view and update the student record in all aspects of academic records management including the electronic applicant and student files in A/X/Documentum, view student record reports, etc.

GEN 300, SIS 321, SIS 329, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

ES Scheduling

Enrolment Services

Staff in the Scheduling unit of Enrolment Services. Access allows you in Banner/Minerva to view and update course and schedule information for all aspects of Class Scheduling, book rooms, view course and catalog reports, etc.

GEN 300, SIS 307, SIS 387, SIS 388, SIS 393

ES Service Point Professional

Enrolment Services

Service Professionals in the Service Point unit of Enrolment Services. Access allows you in Banner/Minerva/uApply to view all aspects of the student record(includes: applicants, students, Postdocs, research trainees)  and e-file (in A/X/Documentum), evaluate/update legal documents, evaluate deferred exams (Arts or Science ONLY), etc.

GEN 300, SIS 329, SIS 379, SIS 387, SIS 388

ES Service Point Rep

Enrolment Services

Sevice Representatives in the Service Point unit of Enrolment Services. Access allows you in Banner/Minerva/uApply to view all aspects of the student record (includes: applicants, students, Postdocs, research trainees) and e-file (A/X/Documentum), evaluate/update legal documents, evaluate deferred exams (Arts or Science ONLY).

GEN 300, SIS 329, SIS 379, SIS 384, SIS 388

ES Degree Evaluation & Class Scheduling Staff

Enrolment Services

Staff in the Degree Evaluation unit of Enrolment Services. Access allows you in Banner/Minerva to manage degree evaluation rules and controls, view and update eCalendar, view student records, and Class Schedule.

GEN 300, SIS 321, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

ES Government Reporting

Enrolment Services

Staff in the Government Reporting unit of Enrolment Services. Access allows you in Banner/Minerva to manage GDEU submission/amendments, view GDEU submission/Audit reports, and view student records.

GEN 300, SIS 329, SIS 379, SIS 384

ES Government Repoting Audit

Enrolment Services

Staff in ES unit responsible for Yearly Audit

GEN 300, SIS 329, SIS 379, SIS 384

Admissions Officer Faculty

Faculty

Admissions Officers in the Faculties of Music, Law, Medicine (undergrad only), and Dentistry. Post Grad Dentistry, Post Grad Medicine, Religious Studies, Agriculture,  Access allows you in Banner/Minerva to evaluate/make decisions on undergraduate applications, evaluate/process advanced standing, view admission reports, view e-files (in A/X) etc.

GEN 300, SIS 302, SIS 329, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393

Advisor Faculty

Faculty

Advisors in a Student Affairs Office. Access allows you in Banner/Minerva to view the student record for the purposes of degree advising, degree evaluation, reviewing/approving course equivalencies and transfer credits (IUT or Study Away), and graduation approval.

GEN 300, SIS 321, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

SCS Officer

Faculty

Staff in the Client Services unit of the School of Continuing Studies.  Access allows you in Banner/Minerva to view and update the student record (includes: applicants and students) in various aspects of records management including admission, legal documents, registration, graduation and view e-files (in A/X).

GEN 300, SIS 302, SIS 329, SIS 379, SIS 381, SIS 384, SIS 388,

SCS Admissions Faculty

Staff in the Client Services unit of the School of Continuing Studies.  Access allows you in Banner/Minerva to view and update the Admissions record (includes: in various aspects of records management including admission, legal documents, graduation and view e-files (in A/X).

GEN 300, SIS 302, SIS 329, SIS 379, SIS 381, SIS 384, SIS 388,

SCS Registration Faculty

Staff in the Client Services unit of the School of Continuing Studies.  Access allows you in Banner/Minerva to view and update the student record (includes: applicants and students) in various aspects of records management including legal documents, registration, graduation and view e-files (in A/X).

GEN 300, SIS 302, SIS 329, SIS 379, SIS 381, SIS 384, SIS 388,

SCS  TEMP Registration

Faculty

Staff in the Client Services unit of the School of Continuing Studies.  Access allows you in Banner/Minerva to view and update the student record (includes: applicants and students) in various aspects of records management including admission, legal documents, registration, graduation and view e-files (in A/X).

GEN 300, SIS 302, SIS 329, SIS 379, SIS 381, SIS 384, SIS 388,

Post Grad Medicine

Faculty

Staff in the Postgraduate Medical Education unit of the Faculty of Medicine. Access allows you in Banner/Minerva to view and update the student record (includes: applicants and residents) and e-file (A/X) in various aspects of records management including admission, legal documents, and registration.

GEN 300, SIS 321, SIS 329, SIS 379, SIS 381, SIS 384, SIS 388, SIS 393,

SAO Associate Dean/Director

Faculty

Associate Dean or Director of a Student Affairs Office. Access allows you in Minerva to view the student record (includes: students) in various aspects of records management including class lists, class photos, advising transcript, degree evaluation and graduation, and make recommendations, when necessary.

GEN 300, SIS 321, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

SAO - Faculty/School

Faculty

Staff in a Student Affairs Office (excludes advisors). Access allows you in Banner/Minerva to view and update the student record (includes: students) in various aspects of records management including registration, class lists, class photos, advising transcript, degree evaluation, grades and graduation.

GEN 300, SIS 321, SIS 379, SIS 381, SIS 384, SIS 387, SIS 388, SIS 393,

IT Service Desk

Other

Staff in the ICS Service Desk. Access allows you in Banner/Minerva to view the student record (includes: applicants, students) in a limited aspect to resolve queries/tickets related to student system functionality.

GEN 300, SIS 321, SIS 381, SIS 387, SIS 388, SIS 393

ISR

Other

N/A

 

SIS Student Accounts

Other

Staff in the Student Accounts Office. Access allows you in Banner/Minerva to view various aspects of the student record (includes: applicants, students, postdocs and residents) required for the management of student fees and taxes.

GEN 300, SIS 329, SIS 379, SIS 388, SIS 393

Other

Other

Access that is not defined by any of the existing roles.

GEN 300, SIS 321, SIS 329, SIS 379, SIS 381, TBD

Scholarships & Student Aid

Student Services

Staff in Student Aid and Scholarship unit. Access allows you in Banner/Minerva to view various aspects of the student record (includes: applicants, students, postdocs, research trainees and residents) required for the management of the scholarships and student aid processes.

GEN 300, SIS 329

International Student Services

Student Services

Staff in International Student Services. Access allows you in Banner/Minerva to view various aspects of the student record (includes: applicants, students, postdocs, research trainees and residents) required to assist with the visa application process and manage the international health insurance.

GEN 300, SIS 329, SIS 379

Residences

Student Services

Staff in University Residences and Student Housing. Access allows you in Banner to the Student Housing module to maintain residence information for applicants and students.

GEN 300, SIS 379, SIS 387, SIS 388

Athletics

Student Services

Staff in the Athletics Administrative unit. Access allows you in Banner to manage athlete and sports information for applicants and students, as well as view reports required for government reporting and determining various eligibility requirements.

GEN 300

ES Program and Reg Control

Enrolment Services

 

 TBA