The instructions found below may be downloaded via the following pdf file: Guide File Access 025EMF1
For information or inquiries, please contact us.
While accessing information please ensure you adhere to the Policy on the Responsible Use of McGill Information Technology Resources, available on the Secretariat’s website.
Prior to accessing data, you must:
- Ensure your workstation is up-to-date with security patches (i.e. running Windows Update), and
- Ensure you have antivirus software installed and virus signatures are up to date.
If you do not have an antivirus installed:
McGill provides antivirus software free of charge to all full-time staff and students for use on their personal computers.
Please visit the IT Knowledge Base article on Antivirus software for Students, Faculty and Staff for more information.
Step 1: VPN
In order to access your files (outside the University), you must setup VPN (Virtual Private Network).
Go to the IT Knowledge Base article on Virtual Private Network (VPN), select your operating system and follow the setup instructions. Frequently asked questions and best practices are also available.
You will require administrative privileges on your workstation to setup VPN.
If you encounter problems setting up your VPN connection, please contact ICS Service Desk.
After you have setup and established a connection with VPN, you are ready to access your files.
Do not save your username and password if you are sharing the computer.
Step 2: Mapping a drive to files on 025EMF1
- On your desktop, double click 'My Computer'
- Select 'Tools'
- Select 'Map Network Drive'
- Select a Drive letter which is not being used. (We recommend using a free drive letter between O and V.)
Leave the 'Reconnect at login' box unchecked if you are sharing the computer.
In the Folder: enter the server path to your home directory. The path depends on which department you are registered in. Please see the following options:
- School of Architecture undergraduates:
\\025emf1.campus.mcgill.ca\home05\Arch\’McGill Short Username’
- School of Architecture graduates:
\\025emf1.campus.mcgill.ca\home05\Grad\’McGill Short Username’
- Chemical Engineering undergraduates:
\\025emf1.campus.mcgill.ca\home02\Chem\’McGill Short Username’
- Civil Engineering undergraduates:
\\025emf1.campus.mcgill.ca\home01\Civil\’McGill Short Username’
- Civil Engineering graduates:
\\025emf1.campus.mcgill.ca\home01\CivilGrad\’McGill Short Username’
- Electrical and Computer Engineering undergraduates:
Electrical Engineering (including Honours):
\\025emf1.campus.mcgill.ca\home04\ELE\'McGill Short Username'
ECE Engineering (undeclared discipline):
\\025emf1.campus.mcgill.ca\home07\DECE\'McGill Short Username'
\\025emf1.campus.mcgill.ca\home07\SWE\'McGill Short Username'
\\025emf1.campus.mcgill.ca\home07\CPE\'McGill Short Username'
- Mechanical Engineering undergraduates:
\\025emf1.campus.mcgill.ca\home03\Mech\’McGill Short Username’
- Mechanical Engineering graduates:
\\025emf1.campus.mcgill.ca\home07\GradMech\’McGill Short Username’
- Mining, Metals and Materials Engineering undergraduates:
\\025emf1.campus.mcgill.ca\home06\MMM\’McGill Short Username’
- School of Urban Planning graduates:
\\025emf1.campus.mcgill.ca\home06\UrbanPl\’McGill Short Username’
- Engineering Visiting Students:
\\025emf1.campus.mcgill.ca\home06\Visiting\’McGill Short Username’
Your McGill Short Username:
To verify your McGill Short Username, log into Minerva with your 9-digit McGill ID number and PIN and go to the Personal menu.
As an alternative, you can verify your home directory department and McGill Short Username by checking the drive mapping info for the H:\ drive after logging on to an EMF workstation.
- Click 'Finish' after entering the path.
You will be prompted to enter a username and password.
McGill Username = UEA (firstname [dot] lastname [at] mail [dot] mcgill [dot] ca)
McGill Password = McGill Short Username/email password
The drive letter you selected will now be mapped to the files you need access to.
After you have finished accessing your files, you can always disconnect the mapped drive from ‘My Computer’ by selecting ‘Tools’ and then ‘Disconnect Network Drive’.
To access files on the university student drive (P:\):
Please visit the IT Knowledge Base article on How to access your McGill personal network file storage from on or off campus (WebDAV).
Note: EMF does not have access to this directory.