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Policies and Procedures

1. OSR checklists and grant applications requiring the signature of the Associate Dean, Research and Graduate Studies

1.1 OSR checklists

All applications for external funding opportunities require the completion and submission of an OSR checklist (including in cases where the application can be submitted directly to the sponsor without passing through OSR).

Steps to follow:

  1. Complete and sign OSR checklist;
  2. Obtain Department Chair’s signature;
  3. Submit OSR checklist to catherine [dot] essar [at] mcgill [dot] ca (Catherine Essar), Research Administrator (Room 427, 3700 McTavish, 514.398.6253, catherine [dot] essar [at] mcgill [dot] ca) at least two business days prior to OSR’s deadline (see specific funding announcement for OSR deadline).
    1. Scanned and hard copies are both accepted.
    2. Catherine will obtain the signature of the Associate Dean, Research and Graduate Studies, and advise the applicant when it has been signed and can be picked up.
  4. Applicant forwards the completed checklist to OSR (scanned PDF): info [dot] osr [at] mcgill [dot] ca.
  5. For grant applications to sponsors other than SSHRC, NSERC, CIHR, FRQS, FRQSC and FRQNT, please include a copy of the complete application with your checklist. This will be required by OSR.

1.2 Applications requiring the signature of the Associate Dean, Research and Graduate Studies

Some grant applications require three signatures on the application itself (applicant, Department Chair, Associate Dean, Research and Graduate Studies, e.g. McGill Paper Presentation Grant, McGill Social Sciences and Humanities Development Grants Program (“Internal SSHRC”). In these cases, please:

  1. Complete and sign the application (no OSR checklist is required);
  2. Obtain Department Chair’s signature;
  3. Submit complete application (original only) to catherine [dot] essar [at] mcgill [dot] ca (Catherine Essar, )Research Administrator (Room 427, 3700 McTavish, 514.398.6253, catherine [dot] essar [at] mcgill [dot] ca, at least two business days prior to OSR’s deadline. Catherine will obtain the signature of the Associate Dean, Research and Graduate Studies, and advise the applicant when it has been signed and can be picked up.
  4. Applicant submits application to OSR.

    The Associate Dean, Research and Graduate Studies’ signature cannot be guaranteed for OSR checklists received less than 2 business days prior to OSR's checklist deadline.

    2. Review of grant applications

    OFFERING can provide you with an in-depth review  which examines all aspects of your application (ensuring that application is complete, addressing eligibility and strategic issues, ensuring that the funding opportunity applied for is appropriate to the proposed research, ensuring that an appropriate of level of language used, ensuring that the sponsor’s evaluation criteria are addressed in an optimal manner, etc.). 

    Review is neither mandatory, nor automatic. In order to request a review, please submit your full application in Microsoft Word format to OFFERING at least 5 business days prior to OSR’s application deadline. In some cases, OFFERING’s deadline for review may be later than OSR’s deadline for review. This is not a problem, and requesting a concurrent review from both offices is encouraged.