This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services
Dear colleagues,
The Fund Financial Manager Policy has been updated in order to be aligned with the Annual Declaration of Financial Compliance. Please refer to P2.6 and P3.3.
[Message is sent out over the FIS listserv]
If you do not currently submit Payment Requests to Individuals (i.e. guest lecturer fees, participant fees, living allowances, awards/prizes to non-McGill students and prescribed prizes), please disregard this email.
This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services
Dear Colleagues,
To all Finance users,
The month of June 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.
This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.
To all Finance users,
The month of May 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.
Please note that following an issue with posting benefits to the financial system, the benefits expenses as at May 31, 2022 are overstated. The corrections will be reflected in your June 30, 2022 financial statements.
If you are not involved in PCard transactions, please disregard this email.
This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services
Dear Colleagues,
The PCard Regulation – R.10 Prohibited Transactions has been updated:
Need HELP?
This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services & Richard Martin, Executive Director, Analysis, Planning and Budget
To all Finance users,
Budget carry forward balances for all applicable funds have been posted to May of Fiscal Year 23 (2022/23). This budget appears in account code 700421, 700422 or 700428 (depending on the Fund Type), and carries a document number starting with ‘CF’.
To all Finance users,
The University Fiscal Year 22 (2021/22) is officially closed. You may pick up your April Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.
This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.
This email is sent on behalf of Julie Ghayad, Director Systems and Transactions Services
Dear Colleagues,
Effective immediately, purchases made via GCI (formerly GCRC) Biobar will be allowable on PCard and deemed compliant ONLY if the Order Confirmation and the Invoice specifying “GCRC or GCI Biobar” are both attached as Supporting Documentation.
Please refer to the PCard Regulation – Prohibited Transactions: https://www.mcgill.ca/financialservices/policies/pcard
Good Day,
Please note that due to the extended University year end period, the month of April will not be closing according to the usual month end schedule. April 2022 is scheduled to be closed on June 13th. This means that financial statements for April are still not available. An email notification will be sent when the financial statements are ready to be picked up in Minerva.
Until April is closed, please be mindful that May fund balances do not include the budget carry forwards.
To all Banner Finance Users,
In support of the Year-End effort, the processing of journals, IDC’s and manual encumbrances (Banner forms FGAJVCQ, FGAJVCD and FGAENCB) will not be accessible from Friday, May 13th, 9:00 AM until Monday, May 16th, 9:00 AM. We apologize for the inconvenience.
If you have any questions or concerns, please contact the Finance Helpdesk at 514-398-3463.
Thank you.
[Message sent out over the FIS Listserv]
Good day
In March 2021, McGill enabled a 3-way match process in MMP to mitigate the risk of paying for unfulfilled orders. The process requires a match between what was ordered, what was received and what is invoiced by the supplier.
MMP Users and Procurement Services have since been adjusting. Certain system deficiencies have been identified and Procurement Services is working diligently with the software provider to correct some of these issues.
To all Finance Users,
Please be advised that for Fiscal Period 1 (Calendar Month May) the Period (Month) close has been amended to June 14th.
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To all Finance Users,
May 1, 2022 is the first day of Fiscal Year 23 (May 1, 2022 to April 30, 2023). For your reference, attached are the FY23 Month End Deadlines for submitting financial transactions in Banner (including Finance Accounts Receivable and Feed File submissions).
These deadlines are posted on the Financial Services website.
Need HELP?
This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services
Dear Colleagues,
Effective Tuesday, April 26th, in order for timely processing and payment of supplier invoices, invoices sent by departments/units to accountspayable [at] mcgill.ca must meet the following criteria:
This message is sent on behalf of Serge Bergeron, Senior Director Budget and Finance , Analysis, Planning and Budget and Lara Pereira, Controller, Financial Services
Dear Colleagues,
The overhead recovery fee currently being charged on actual revenues earned in non-1A unrestricted funds will remain at 7.5% in FY2023. This is unchanged from FY2022. The process for collecting and recording of this fee will continue to occur on a quarterly basis.
