HR Notes: Performance Dialogue for Management (M) and Excluded Staff

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To:               Deans, Chairs, Executives, Management and Excluded Staff

From:           Diana Dutton, Interim Associate Vice-Principal, Human Resources

Subject:        PERFORMANCE DIALOGUE

As you prepare to do the merit exercise in March, you will undoubtedly be revisiting Performance Dialogues with all M and Excluded staff. Performance Dialogue is a best practice at McGill University, supported by the Senior Administration. Please use it to ensure clarity, stability and the continued engagement of your M and Excluded staff. If you would like to attend one of our workshops on Performance Dialogue, click here to register for one of two upcoming sessions.

1. Performance Dialogue Plan and Appraisal Form

The Performance Dialogue Plan and Appraisal Form is used to inform merit recommendations during a given fiscal period. We encourage a mid-year check-in (depending on your reference period) to ensure that supervisor and employee have sufficient time to adjust to emerging needs and evolving priorities.

The seven Behavioural Competencies are embedded into the Performance Dialogue Plan and Appraisal Form. Please find further information regarding the required proficiency for each level in the Behavioural Competencies Grid.

2. McGill’s Seven Behavioural Competencies: Fully Integrated into Performance Dialogue

Our practical tools can help you leverage behavioural competencies to coach your employees and ensure their continuous development. It is not just what they do, but how they do it that matters. The following resources have been developed to help supervisors apply the behavioural competencies, coach employees, and ensure effective talent management.

  • Behavioural Competencies Grid: McGill has established expected proficiency levels linked to job grades within specific job families (PER, IST, ADM, etc.) and levels (M1, M2, M3, M4). Supervisors and employees should know what is expected, and should discuss both areas of mastery and areas for improvement. Please find attached the Behavioural Competencies Grid by job family.
  • Behavioural Competencies Toolkit: Provides tips on how to effectively explore the competencies, as well as how to concretely support the development of specific competencies (e.g. workshops, probing questions, etc.). Please find attached the Behavioural Competencies Toolkit.

For more information, please consult the Organizational Development website, speak with your Human Resources Advisor or Direct Services Representative, or contact Stephanie Nadeau (OD Talent Management Advisor) at stephanie.nadeau2 [at] mcgill.ca or 514 398-8491.

 

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