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Terms of Office and Election or Appointment of Board Members

A.       Members-at-large 

There are twelve members-at-large of the Board of Governors. Members-at-large are appointed for a five-year term and may be reappointed for a second term. At least five of the twelve members-at-large of the Board must be graduates of McGill University.   [Source: Statutes, sections 1.1.1, 1.1.5.2].   

The Nominating and Governance Committee makes nominations to the Board of Governors for the filling of vacancies among members-at-large.  Notice of a recommended appointment or reappointment of a member-at-large must be presented to the Board for its information at the meeting prior to the meeting at which the Board will vote on the recommendation.  [Source: Statutes, section 1.4.2]  

B.       Representatives of the McGill Alumni Association (MAA) 

Three members of the Board are elected by the McGill Alumni Association (MAA) from amongst its active members and they serve five-year terms.  The term of office of the members elected by the MAA usually begins on the first day of January following their election [but see H. Vacancies, below].  [Source: Statutes, sections 1.1.1, 1.1.6, 1.1.7] 

C.        Representatives of Senate 

Two members of the Board are elected by Senate from amongst its members.  However, if during his or her term the Board member ceases to be a member of Senate, he or she also ceases to be a member of the BoardThe three-year term of office of the members elected by Senate generally begins on the first day of January following their election [but see H. Vacancies, below].  [Source: Statutes, sections 1.1.1, 1.1.6, 1.1.7]  

D.        Representatives of the academic staff 

Two members of the Board are elected by and from the full-time academic staff of the University, with three-year terms.  Their term of office usually begins on the first day of January following their election [but see H. Vacancies, below]. [Source: Statutes, sections 1.1.1, 1.1.6, 1.1.7] 

E.        Representatives of the administrative and support staff 

Two members of the Board are elected by the full-time administrative and support staff of the University from amongst their number. However, if, during his or her term, the Board member ceases to be a member of the full-time administrative and support staff, he or she also ceases to be a member of the Board.  The three-year term of office of the representatives of the administrative and support staff usually begins on the first day of January following their election [but see H. Vacancies, below].   [Source: Statutes, sections 1.1.1, 1.1.6, 1.1.7] 

F.        Student Representatives  

           i.   General  

The term of office of student members of the Board generally begins on the first day of June following their election and ends on May 31 of the following year.  If an election is held after the first day of June, the student’s term of office begins on the first day of the month following the election and ends on the thirty-first day of May of the following year. [Source: Statutes, sections 1.1.1, 1.1.2, 1.1.3 and 1.1.6] 

Suspension under the Student Disciplinary Code renders a student ineligible for office if the suspension applies to all University privileges and is in force at the time of nomination or election. Suspension during a term of office renders a student governor ineligible to sit on the Board or its committees so long as the suspension lasts. [Source: Statutes, section 1.1.4] 

             ii. Students’ Society of McGill University(SSMU)  

One member of the Board is elected by the members of the Students’ Society of McGill University for a one-year term provided that at the time of the election and while holding office the student is registered in a faculty, other than the Faculty of Agricultural and Environmental Sciences, in an undergraduate degree or diploma program, and is registered for not fewer than eighteen credits or the equivalent. [Source: Statutes, section 1.1.1]  

             iii. Post-Graduate Students’ Society of McGill(PGSS) 

One member of the Board is elected from among the persons who are members of the Post-Graduate Students’ Society of McGill for a one-year term provided that at the time of the election the person is a registered graduate student or postdoctoral scholar.  Non-resident students and full-time members of the teaching staff are ineligible. [Source: Statutes, section 1.1.1]  

             iv.McGill Association of Continuing Education Students(MACES) 

One observer to the Board is elected to represent the McGill Association of Continuing Education Students from amongst its members to serve a one-year term.  The student elected to represent MACES must be registered in the School of Continuing Studies in a certificate or diploma program and must be registered for at least one course, or a degree candidate who has been assessed the association fee.  This observer is entitled to attend all meetings of the Board and may participate in its discussions but does not have the right to vote. [Source: Statutes, section 1.1.2] 

              v. Macdonald Campus Students’ Society (MCSS) 

One observer to the Board is elected to represent the Macdonald Campus Students’ Society from amongst its members to serve a one-year term.  The student elected to represent MCSS must be registered in the Faculty of Agricultural and Environmental Sciences in a degree or diploma program and must be registered for not fewer than eighteen credits or the equivalent. This observer is entitled to attend all meetings of the Board and may participate in its discussions but shall not have the right to vote. [Source: Statutes, section 1.1.3] 

  G.        Re-election of governors: 

All elected governors are eligible for re-election but such re-election is not automatic.  If re-elected once, a member-at-large shall normally serve a maximum of two consecutive terms.  [Source: Statutes, sections 1.1.5 and 1.1.5.1] 

  H.        Vacancies 

Vacancies on the Board, whether caused by death, disqualification, resignation, or otherwise, shall be filled as soon as possible, in the same manner as the election of new members, and for the same term, except that those elected by the Alumni Association, the Senate, the full-time administrative and support staff, the full-time academic staff, and the student body shall hold office only for the unexpired residue of the term of the previous holder of the seat vacated.  [Source: Statutes, section 1.1.7]