Human Resources Committee
(as of Jan. 1, 2014)
End of Term
|Mr. Stuart (Kip) Cobbett, Chair of the Board of Governors, ex officio|
|Prof. Suzanne Fortier, Principal and Vice-Chancellor, ex officio|
|Mrs. Martine Turcotte, Chair||[12/31/2014]|
|Mr. Claude Généreux||[12/31/2014]|
|Mr. Fred Headon||[12/31/2016]|
|Ms. Lili de Grandpré||[12/31/2016]|
|Ms. Sally McDougall||[12/31/2015]|
|Ms. Cynthia Price||[12/31/2016]|
|Ms. Melissa Sonberg||[12/31/2016]|
Mr. Michael Di Grappa, Vice-Principal (Administration and Finance)
Prof. Anthony C. Masi, Provost
Terms of Reference of Human Resources Committee
The Human Resources Committee (the “Committee”) is established under the authority of and is accountable to the Board of Governors (the “Board”) of McGill University (the “University”), and shall function as stipulated in these terms of reference and in the Regulations of the Committees of the Board of Governors of McGill University (the “Regulations”). In accordance with the Regulations, meetings of Board Committees shall be held in closed session unless the Committee resolves to carry out a meeting or part of a meeting in open session.
Notwithstanding the provisions set out below, the Committee does not have the authority to appoint, reappoint, or dismiss any employee of the University.
a. Appointments to the Committee are approved by the Board, normally on the recommendation of the Nominating, Governance and Ethics Committee.
i. The Committee shall consist of five to seven members, exclusive of ex officio members, selected from among the following:
- At-Large members of the Board;
- Alumni Association members of the Board;
- Governors Emeriti;
- Up to two members of the general public (optional).
ii. University students, employees, and individuals holding a personal service contract with the University, except for the Principal, are not eligible for appointment to the Committee.
c. The Chair of the Board and the Principal shall serve as ex officio members of the Committee.
d. The Chair of the Committee shall be appointed by the Board, normally on the recommendation of the Nominating, Governance and Ethics Committee.
e. The Vice-Principal (Administration and Finance) shall serve as the Senior Steward to the Committee. Where necessary or appropriate to facilitate and support the business of the Committee, the Senior Steward may invite University staff to serve as Associate Steward or as resource persons for particular items of business before the Committee at a meeting.
f. The Secretary-General or her/his delegate shall serve as Secretary and as governance advisor to the Committee.
g. For human resources matters identified by the Senior Steward, the Provost shall serve as special advisor to the Committee, and shall attend meetings for particular items before the Committee.
The Committee assists the Board in fulfilling its governance responsibilities with respect to human resources matters for University employees.
The Committee may consider other matters delegated to it by the Board, the Principal, the Vice-Principal (Administration and Finance) or the Provost. The Committee may also refer human resources matters relating to the academic staff to the Executive Committee as needed.
Without limiting the generality of the foregoing, the Committee shall:
2.1 Functions subject to the authority of the Board of Governors
a. review and recommend to the Board material policies governing the University’s human resources, and any amendments thereto;
b. receive and consider reports and recommendations from the Pension Administration Committee and make recommendations to the Board with respect to the design of the McGill University Pension Plan (MUPP) and such other pension matters within the authority of the Board;
2.2 Functions delegated by the Board of Governors
a. review and approve the annual salary policy, taking into account recommendations from the Committee on Academic Staff Compensation (CASC) as may be applicable, and in consultation with the Executive Committee as appropriate;
b. review and approve mandates for the negotiation of collective agreements and for discussions with the non-unionized staff associations;
c. annually review and approve the employee benefit plan coverage and benefit rate renewal, with reference to current market trends, taking into account recommendations from the Staff Benefits Advisory Committee (SBAC);
d. authorize the framework for expenditures of such sums as may be required for the payment of gratuities, retirement allowances, pensions, life insurance or other insurance (including health insurance) for the benefit of employees, when not so determined by approved policies, group plans, or collective agreements;
e. regarding matters of executive compensation:
i. monitor trends for the compensation of the Principal and Vice-Chancellor with reference to other universities and relevant sectors, and review and approve the frameworks and policies for his/her remuneration, compensation, retirement and superannuation;
ii. receive and review the Chair of the Board’s annual performance review of the Principal and Vice-Chancellor, and annually review and approve the Principal’s remuneration in an in camera session of the Committee, during which the Principal shall absent him or herself from the deliberations and decision.
iii. monitor trends for the compensation of senior administrators with reference to other universities and relevant sectors, and review and approve the frameworks and policies for the remuneration, compensation, retirement and superannuation of the Provost, Deputy Provost, associate-provosts, vice-principals, associate and assistant vice-principals, deans and other members of the senior administration.
iv. approve significant anomalies in the terms and conditions of appointment, compensation and significant benefits of officers reporting directly to the Principal, such as mortgage subsidies and bridging loans, or as may be recommended by the Principal.
v. meet without the presence of individuals being considered for senior administrative appointments, except for the Principal in the case of individuals reporting directly to the Principal. The Chair of the Committee shall report the outcome of discussions relating to executive remuneration to the Principal and the Vice-Principal (Administration and Finance) for action.
f. periodically review senior administration succession plans;
g. review and approve plans for recruitment and changes in overall staffing levels of the University;
h. provide general oversight of policies and processes that ensure the University’s compliance with occupational and environmental health and safety legislation, relevant regulations, standards and codes of practice;
i. receive and review the annual report on health and safety matters, and any periodic reports that may be referred to it.
3. General provisions
a. The Committee shall meet at least three times during the year. The Committee shall have a calendar of business, maintained by the Secretary-General or her/his delegate, for the purpose of ensuring that each meeting agenda addresses responsibilities as outlined in these terms of reference.
b. The Committee shall report to the Board on a regular basis, and within a reasonable time following a Committee meeting.
c. The Committee shall review its terms of reference at least once every three years and recommend any changes to the Board’s Nominating, Governance and Ethics Committee.
Board of Governors: September 27, 2012
Executive Committee: September 24, 2007
Board of Governors: December 7, 2009
Executive Committee January 25, 2010