Applying to Arts Internship Awards

Arts Internship Awards have been established through the generous support of McGill alumni to help students gain practical experience through an internship. Administered through the Dean's Office in conjunction with the Faculty of Arts Internship Office, these awards are designed to provide partial funding to assist students with travel and other expenses related to their internship. The awards are open to undergraduate and graduate students who will be returning to McGill the semester following their internships. Students are selected based upon the quality of their internship proposal and their own academic and personal accomplishments.

Summer 2017 - Second Round

Arts Student Improvement Fund (AUIF) Internship Award

A second round of Arts Internship Awards is now open for application. This is a small emergency pool of funds to assist students whose internships have been confirmed after March 13, 2017.

The Arts Student Improvement Fund (AUIF) Internship Award was established by the Arts Undergraduate Society (AUS) and the Arts Undergraduate Improvement Fund (AUIF) to help students gain practical experience through an internship in their relevant field of study. Administered through the Dean’s Office in conjunction with the Faculty of Arts Internship Office, this Award is designed to provide partial funding to assist students with travel and other expenses related to their internship.

Please note: Students who have opted out of AUIF are not eligible to apply.

Deadline to apply: April 18, 2017

This application round is not open to students who applied during the first round of Faculty of Arts Internship Awards on March 13, 2017. Only open to students with internships confirmed after March 13, 2017.

Eligibility and Selection Criteria

  • Open to undergraduate Faculty of Arts students (BA, BASc, BSW)
  • Must be returning to McGill in the fall semester following the summer internship
  • Student must have secured a summer internship with an approved host organization in Canada or abroad. 
  • The internship should be approximately 8 – 12 weeks in duration and take place during the summer (May through August)
  • A minimum CGPA of 2.7
  • Cumulative academic performance
  • The academic and professional value of the internship
  • Degree to which the duties performed as an intern will contribute to the student’s educational/professional development
  • Degree to which the student will be able to contribute to the work of the host organization
  • Relevant work/volunteer experience and extra-curricular involvements
  • Letters of recommendation
  • Priority is given to students who intend on receiving course credit for their internship through their department.
  • Other criteria as defined by the selection committee
  • The following are not eligible for funding through the awards:

    If you feel you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the documents or comments will be taken into consideration in the application process.

    • Field studies and courses;

    • Third-party internship placement organizations;

    • Activities that are primarily academic research.

The Application Package

The application package consists of an online portion submitted through the Arts Internship Office website.

The online portion of the application is located at Students will be asked to sign-in to access this form using their McGill e-mail address and password. This form includes the following components:

  • Your personal and academic information;
  • Host organization and internship information;
  • Internship credit information (if applicable);
  • Personal statement (max 750 words) explaining your interest in the internship, the skills, interests and experience you will bring to the organization during your internship, including examples of how you have previously demonstrated initiative, and what you hope to accomplish during your internship;
  • A detailed description of your host organization: you may include details about its mission statement and ongoing projects (max 500 words);
  • A detailed description of the activities/duties you will undertake during your internship (max 500 words);
  • A description of your housing arrangements during your internship or how you will secure housing;
  • An uploaded C.V. (resume) in Word Document (doc or docx) or PDF (please save in the format: lastname.firstname_CV.doc);
  • A budget outlining expenses associated with your internship. Please use the budget template: budgettemplateforawardapplication.xls – this should be uploaded to the online application form as an MS Excel (xls or xlsx) or PDF document - please save the filename in the format: lastname.firstname_budget.xls;
  • A short Personal description written in the third person – 75 words maximum in the same format as those available here;
  • Written confirmation of the internship from the host organization outlining the nature of the proposed internship, including specific discussion of learning goals, intern’s duties and means of evaluation. This document must also include the internship schedule, the name and title of the job site supervisor; and the fair market value of any remuneration or other benefits offered

  • An uploaded copy of your unofficial transcript.

In addition, we require two letters of recommendation to be e-mailed to Anne Turner (anne [dot] turner [at] mcgill [dot] ca) directly from your referees. At least one reference letter must be from a McGill professor or lecturer. Please see below for more details. These documents may be submitted at any time before the deadline.


Tips for Applying 

  • Plan your application well in advance so that you have to time to compile a strong application.
  • Request reference letters at least a month prior to the award application deadline. 
  • Come by the AIO drop-in hours with questions.
  • Due to the volume of applications, the Arts Internship Office will only acknowledge receipt of reference letters directly with the referee.

Drafting a Budget

Awards normally range between $500 and $3,000, and are allocated based on the individual merit of the applicant and the specific costs associated with the nature and location of the internship. Please note that the Faculty of Arts Internship Awards are designed to offer financial support to assist students undertaking internships. They offer partial funding and are not meant to cover all expenses.

Drafting a budget is an important part of the application process. The Selection Committee will expect you to have done careful research to come up with a budget amount that is reasonable and appropriate for your internship.

Research and estimate your internship expenses as accurately as you can at the time of application. A proper budget will include, but is not limited to:

  • Transportation
  • Accommodation
  • Food
  • Health Insurance
  • Medical Costs
  • Contingency Fund

The amounts for each of these items will depend on the amount of time you will be spending in the country. Although the exact amounts can be difficult to determine, do your best to provide the selection committee with as accurate an estimate as possible. Talk to your host organization, check guidebooks, and talk with friends or family familiar with the region to research possible costs you might encounter.

It is in the applicant’s best interest to write a detailed budget and present it in a clear and accessible manner. See following file for budget template: budgettemplateforawardapplication.xls

Budgeting is important while planning your internship, and we try to offer as much guidance as possible regarding expenses. While we can't provide exact award amounts beforehand, we can give some information as to the range of the awards, based on the region where you will be interning, and the duration of your internship.

  8 weeks 12 weeks
Africa 1800 2500-3000
Asia 1800 2500
Latin America 1800 2500
Europe/Middle East 1800 2500
Montreal 500 750
Canada outside Montreal 750 1000
USA 500 1000
USA (major cities) 1800 2500

Awards are generally within this range although the final amount will depend on your application and on the budget you have drafted. For example, factors such as residing at home vs. finding your own accomodation, or whether the internship is paid or unpaid, will be taken into consideration when determining the amount of the award.

Getting a Recommendation Letter

Applicants must have two letters of recommendation emailed to Anne Turner (anne [dot] turner [at] mcgill [dot] ca) as part of their awards application.

At least one letter of recommendation must be from a McGill professor (Faculty member or lecturer).

It will be useful to provide your recommender with a copy of your CV, a description of your host organization, and a copy of the cover letter you used to apply to the internship.

When asking for a recommendation, you should be giving the individual writing the letter at least one month's notice (six weeks is best). Not only does this give them more opportunity to reflect prior to writing it, but it is also a matter of courtesy. It is a good idea to provide them with a reminder a week or so before the deadline. Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc).

Please note that it is unacceptable for students to pressure professors to write a letter of recommendation at the last minute.

Your reference letters should be e-mailed directly to Anne Turner (anne [dot] turner [at] mcgill [dot] ca) from your referees and not included in your application package. 

All reference letters must be received by deadline date. They may be sent anytime prior to this deadline as well. 

Responsibilities of Award Recipients

The responsibilities of internship awards recipients are outlined in the Faculty of Arts Interns Handbook, available for download at Please read this prior to applying for the awards.

Prior to the internship:

  • Award applicants are expected to prepare extensively for their internship in order to ensure their success. This includes mandatory attendance to a number of preparation sessions offered by the University.

After the internship:

  • Award recipients are expected to give back to the McGill community by sharing their internship experience with Faculty, staff, award donors, and students.
  • Award recipients are asked to participate in presentations, contribute to Faculty of Arts publications, act as a resource to future interns and provide feedback on your overall internship experience.

Award Payment

Award funds are normally disbursed in mid- to late- July. Students must be able to cover costs prior to award payment.

All awards are paid through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order for the award to be deposited, you must fill in the following updated information on Minerva: bank information, your Canadian Social Insurance Number (SIN), and a valid permanent address. Please follow the two steps below as soon as possible. Failure to do so will result in your award processing being delayed. (NB: International students who do not have a Canadian Social Insurance Number (SIN), please only complete step one).

Step 1: Access the Banking Information form on Minerva: Student Menu > Student Accounts Menu > Direct Deposit Bank Account, and enter the information under both Student-related and Payroll-related bank account information.

Step 2: Access the Social Insurance Number form on Minerva: Student Menu > Student Accounts Menu > Student Tax Menu > Social Insurance Number (SIN)

Step 3: Access the Addresses and Phones form on Minerva: Personal Menu > Addresses and Phones

Additional Notes

  • Arts Internship Awards do not fund or support for profit third-party or fee-based placement agencies that find an internship for you. The Arts Internship Office believes that finding an internship yourself is an important part of the overall process, enabling you to investigate different types of opportunities, and different areas of interest to you.

Travel Warnings

The University will not approve student travel to all countries or regions of countries, as the safety of students is of primary importance. In planning a University-related international travel activity, staff members and students are to consider the nature of the activity, the associated risks and the location, specifically consulting travel warnings and reports issued by the Government of Global Affairs Canada (GAC). These are listed here. A travel warning is official advice concerning travel to a country or specific regions of a country, based on an overall assessment of the security risk and expressed in terms of the following four levels:

  1. Exercise normal security precautions
  2. Exercise high degree of caution
  3. Avoid non-essential travel
  4. Avoid all travel

University-related activity will not be approved in locations for which GAC has issued a level 3 or 4 warning. University-related courses, conferences and other activities undertaken in these locations will not receive McGill credit or recognition.