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Notices of Termination / Notices of Status Change | Departure Types ||

Notices of Termination / Notices of Status Change

The Notices of Termination / Notices of Status Change must be completed and submitted by unit administrators to record academic staff terminations or retirements. Please use the electronically-fillable form, and submit a PDF copy via email for each staff departure to academic [dot] personnel [at] mcgill [dot] ca (Academic Personnel Office) and to hr [dot] hr [at] mcgill [dot] ca (HR Shared Services) (by hitting the "Submit Button" on the completed form).

Departments must route these forms via the Dean’s office for Faculty approval before sending them to HR or APO.

Departure Types and What Process to Follow

There are several departure types for terminating academic or librarian staff. Please review the Process Page, and after you have done this, send the required documents and/or an email to the Academic Personnel Office.

TypeProcess PageWho to Contact
(email links below have a pre-defined subject line to help you get going)

Death:

n/a Email the academic [dot] personnel [at] mcgill [dot] ca (subject: DEATH-%20of%20--) (Academic Personnel Office)
• attach the Notice of Termination.

Non-Renewal (TT during reappointment process):

Reappointment of Tenure-Track Academic Staff Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-TT-STAFF-Departure%20Request%20for%20--) (Academic Personnel Office)
• attach the Notice of Termination
• attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.

Non-Renewal (TT Librarian during reappointment process):

Reappointment of Tenure-Track Librarian Staff Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-TT-LIBRARIAN-Departure%20Request%20for%20--) (Academic Personnel Office)
• attach the Notice of Termination
• attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.

Non-Renewal or Termination (CAS):

CAS Approvals - Terminations Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-CAS-TERMINATION-TT%20Staff%20Departure%20Request%20for%20--) (Academic Personnel Office)
• attach the Notice of Termination
• attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.

Non-Renewal or Termination (NTT Librarian):

CAS Approvals - Terminations Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-NTT-LIBRARIAN-TERMINATION-TT%20Staff%20Departure%20Request%20for%20--) (Academic Personnel Office)
• attach the Notice of Termination
• attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.

Retirement (Academic Retirement Incentive Program):

Academic Retirement Incentive Program Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-RETIREMENT-INCENTIVE-TT%20Staff%20Departure%20Request%20for%20--) (Academic Personnel Office)
• attach the Notice of Status Change
• attach the letter from the staff member indicating intent to retire using this program
• attach the Dean's and the Chair's letters of support.

Retirement Procedures:

Retirement Procedures Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-RETIREMENT--TT%20Departure%20Request%20for%20--) (Academic Personnel Office)
• attach the Notice of Status Change
• attach the letter from the staff member indicating intent to retire
• attach the Dean's and the Chair's letters of support.

Severance (CAS):

Severance of Contract Academic Staff Contact the Human Resources Specialist Services at 514-398-2491 for assistance.

Voluntary Resignation:

Resigning Email the academic [dot] personnel [at] mcgill [dot] ca (subject: VOLUNTARY-RESIGNATION-%20for%20--) (Academic Personnel Office)
• attach the Notice of Termination
• attach the letter of resignation, if one was obtained.