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Academic Staff Terminations Portal Page

Type	Process Page	Description	Who to Contact (email links below have a pre-defined subject line to help you get going)
On this Page Notices of Termination / Notices of Status Change \| Departure Types \|
Notices of Termination / Notices of Status Change The Notices of Termination / Notices of Status Change must be sent to the Academic Personnel Office, the Budget Office, and the Payroll Office to record all academic staff terminations or retirements. The current paper form has separate colour-coded copies for each office. This form is available from the Payroll Office. Please send a PDF copy of the completed form for each staff departure to hr [dot] hr [at] mcgill [dot] ca (HR Shared Services) and to the academic [dot] personnel [at] mcgill [dot] ca (Academic Personnel Office). In the latter instance, the APO will forward a copy to the Budget Office. Departments should always route these forms via the Dean’s office for Faculty approval before sending them to HR or APO.
Departure Types and What Process to Follow There are several departure types for terminating academic or librarian staff. Please review the Process Page, and after you have done this, send the required documents and/or an email to the Academic Personnel Office.
Regular Retirements:	Early and Phased Retirement Policies and Procedures	For staff who want to retire early and don't fall under the Incentive Program noted below.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-RETIREMENT--TT%20Departure%20Request%20for%20--) (Academic Personnel Office) • attach the Notice of Status Change • attach the letter from the staff member indicating intent to retire • attach the Dean's and the Chair's letters of support.
Academic Retirement Incentive Program Retirements:	Academic Retirement Incentive Program	The link to the left provides instructions for academic staff.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-RETIREMENT-INCENTIVE-TT%20Staff%20Departure%20Request%20for%20--) (Academic Personnel Office) • attach the Notice of Status Change • attach the letter from the staff member indicating intent to retire using this programme • attach the Dean's and the Chair's letters of support.
Regular TT Academic Terminations during reappointment process:	Reappointment of Tenure-Track Academic Staff	During the reappointment process, if things don't work out, the link to the left will tell you what to do.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-TT-STAFF-Departure%20Request%20for%20--) (Academic Personnel Office) • attach the Notice of Termination • attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.
Regular TT Librarian Terminations during reappointment process:	Reappointment of Tenure-Track Librarian Staff	During the reappointment process, if things don't work out, the link to the left will tell you what to do.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-TT-LIBRARIAN-Departure%20Request%20for%20--) (Academic Personnel Office) • attach the Notice of Termination • attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.
CAS Terminations:	CAS Approvals - Terminations	For when Contract Academic Staff need to move on.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-CAS-TERMINATION-TT%20Staff%20Departure%20Request%20for%20--) (Academic Personnel Office) • attach the Notice of Termination • attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.
Severance of CAS Staff:	Severance of Contract Academic Staff	For when CAS staff need to be terminated with severance.	Contact the Human Resources Specialist Services at 514-398-2491 for assistance.
NTT Librarian Terminations:	CAS Approvals - Terminations This page is also relevant for NTT Libraran staff	For when NTT Librarians need to move on.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: NEW-NTT-LIBRARIAN-TERMINATION-TT%20Staff%20Departure%20Request%20for%20--) (Academic Personnel Office) • attach the Notice of Termination • attach the letter of resignation and/or the letter from the Provost to the staff member indicating non-renewal.
Deaths:	n/a	We must be notified of the death of any academic or librarian staff member.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: DEATH-%20of%20--) (Academic Personnel Office) • attach the Notice of Termination.
Voluntary Resignations:	n/a	When none of the other categories noted above apply, and/or when an academic or librarian staff member decides to leave McGill permanently.	Email the academic [dot] personnel [at] mcgill [dot] ca (subject: VOLUNTARY-RESIGNATION-%20for%20--) (Academic Personnel Office) • attach the Notice of Termination • attach the letter of resignation.

Updated on Tue, 2013-06-18 16:49